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Personal Assistant (London, UK)

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Alantra

Today

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You need 4+ years' PA experience in finance or consulting, strong skills in Outlook, PowerPoint, Excel, and Concur. Be organized, discreet, and a team player with excellent communication skills.
  • You will manage diaries, coordinate meetings and travel, handle expenses, prepare documents, support events, provide reception cover, and assist with administrative tasks for the team.

Requirements

  • Proven experience (at least 4 years) in a similar PA role within the finance, consulting, or professional services sector
  • Excellent command of Outlook, PowerPoint, and Excel
  • Experience using Concur (or similar expense software)
  • High level of accuracy, attention to detail, and discretion
  • Exceptionally organised and able to manage multiple priorities under pressure
  • Personable and professional, with strong written and verbal communication skills
  • Able to work effectively with a range of personalities and seniority levels
  • A true team player, willing to step in and help wherever needed
  • Proactive and solutions-oriented, with a "can-do" attitude
  • Confident, polished, and discreet when handling sensitive information

Responsibilities

  • Provide seamless PA support to a team of Managing Directors & Directors, including complex and ever-changing diary management
  • Coordinate meetings across time zones, ensuring all logistics are handled efficiently
  • Assist the PA team with ad-hoc requests from junior fee earners
  • Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venues
  • Process monthly expenses for the team using Concur, ensuring timely and accurate submissions
  • Format presentations and documents in line with company or client branding
  • Handle quick-turnaround amendments and print setups with precision
  • Prepare and bind materials for meetings as required
  • Planning and execution of events (team drinks, lunches, celebrations, Away Days, corporate events)
  • Provide cover for reception duties during holidays or lunch breaks
  • Support CRM database upkeep – update contacts, log meeting notes, and maintain data accuracy
  • Perform general administrative tasks including filing, scanning, archiving, and office errands
  • Support the other London PAs with overflow tasks as needed

FAQs

What is the location of the Personal Assistant position?

The position is based in the London office, with one day of remote work allowed.

What are the working hours for this role?

The working hours are full time, from Monday to Friday, 9:00 AM to 5:30 PM.

What is the salary range for this Personal Assistant position?

The compensation for this role is between £40,000 and £45,000, depending on experience.

What kind of support will I be providing in this role?

You will provide first-class PA support to a team of Managing Directors and Directors, including diary management, travel arrangements, document support, and event coordination.

Is experience in a financial services environment necessary for this role?

Yes, a proven experience of at least 4 years in a similar PA role within the finance, consulting, or professional services sector is required.

What software skills are necessary for this position?

A strong command of Outlook, PowerPoint, and Excel is required, as well as experience using expense software like Concur.

Will I have the opportunity to work on team events?

Yes, planning and execution of team events such as drinks, lunches, and corporate events are part of the key responsibilities.

Will I need to support other team members?

Yes, you will be expected to provide administrative support to the wider PA team and assist with overflow tasks as needed.

What qualities are important for this Personal Assistant role?

Important qualities include being exceptionally organized, personable, professional, proactive, team-oriented, and able to handle sensitive information discreetly.

Is there a need to cover reception duties?

Yes, you may provide cover for reception duties during holidays or lunch breaks.

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Alantra

Possibility is in the ascent

Finance
Industry
501-1000
Employees
2001
Founded Year

Mission & Purpose

Alantra is an independent global mid-market financial services firm providing investment banking, asset management, and private capital services to companies, families, and investors operating in the mid-market segment. The Group has over 650 professionals across Europe, the US, Latin America, and Asia. Its Investment Banking division provides independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions, having advised on more than 650 deals for a total value of c.€88.5bn in the last four years. Alantra’s senior bankers and execution teams offer a global understanding of industry sectors combined with strong local relationships with the companies, investors, entrepreneurs, and financing institutions in each of its markets. In Alternative Asset Management, Alantra offers its client unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital). As of 31 December 2022, assets under management from consolidated businesses stood at €2.1bn, while assets under management from Strategic Partnerships, in which Alantra holds a significant stake, were at more than €13.7bn.