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Personal Assistant - Marketing

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Burberry

14d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • London

AI generated summary

  • You must have PA experience, strong IT skills (Word, PowerPoint, Excel), proficiency in travel systems, excellent communication, and the ability to multitask and remain calm under pressure.
  • You will manage diaries, handle expenses, book travel, address IT queries, assist with presentations, support team members, and organize events for the leadership team.

Requirements

  • * Previous experience of working as a PA to Senior Management
  • * Highly computer literate, particularly in Word, PowerPoint and Excel
  • * Experience in Concur or other travel and expense systems
  • * Experience in using technology for meetings (VC, teleconference, skype, webex etc)
  • * Strong administrative and organisational skills with the ability to multi task
  • * Professionalism and a high degree of confidentiality and integrity
  • * Ability to be very flexible and to re-prioritise near-term assignments
  • * Strong communication including excellent written and spoken English, interpersonal skills and attention to detail
  • * Ability to remain calm in a high pressure environment and prioritise
  • * Proactive
  • * Diplomatic
  • * Punctual
  • * Team player

Responsibilities

  • Extensive diary and agenda management across time zones
  • Being first point of contact for leadership team
  • Processing expenses in line with company policy
  • Raising purchase orders and paying invoices in line with company procedures
  • Booking travel and organising trip itineraries
  • Handling IT and Maintenance queries
  • General office administration
  • Supporting production of presentations and papers
  • Providing support to other team members when required
  • Organising events on the request of the leadership team (e.g. team meetings, global townhall meetings etc)

FAQs

What is the duration of the Personal Assistant position?

The Personal Assistant role is a 12-month fixed-term contract for maternity cover.

What are the main responsibilities of the Personal Assistant?

The main responsibilities include extensive diary management, being the first point of contact for the leadership team, processing expenses, raising purchase orders, booking travel, handling IT queries, general office administration, supporting presentations, providing team support, and organizing events as requested by the leadership team.

Is previous experience required for this position?

Yes, previous experience working as a Personal Assistant to Senior Management is required.

What software skills are necessary for this role?

Candidates should be highly computer literate, particularly in Word, PowerPoint, and Excel, and have experience with Concur or other travel and expense systems.

What soft skills are important for the Personal Assistant position?

Important soft skills include strong administrative and organizational skills, professionalism, ability to remain calm under pressure, proactive approach, strong communication and interpersonal skills, and being a team player.

Will I need to organize events for the leadership team?

Yes, organizing events such as team meetings and global townhall meetings is part of the responsibilities of the Personal Assistant.

How does Burberry view creativity and its impact on the workplace?

Burberry believes that creativity opens spaces and is essential for pushing boundaries and unlocking new possibilities for its people, customers, and communities.

Is confidentiality important for this position?

Yes, a high degree of confidentiality and integrity is essential for the Personal Assistant role.

What is the work environment like at Burberry?

Burberry aims to provide an environment where creative minds from diverse backgrounds can thrive, contributing a wide range of skills and experiences to the company's initiatives.

Does Burberry offer equal employment opportunities?

Yes, Burberry is an Equal Opportunities Employer and treats all applications equally based on skills and experience.

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Burberry

Fashion & Arts
Industry
10,001+
Employees
1856
Founded Year

Mission & Purpose

Born from innovation, Burberry is a global luxury brand with a rich British heritage. Founded in 1856, our brand is underpinned by our founder’s passion for the outdoors. Thomas Burberry invented the innovative rain-ready fabric gabardine to protect explorers from the elements. In doing so, he created the foundation for the iconic Burberry trench coat, which remains core to the business even today. Guided by our history of exploration and our shared belief that ‘creativity opens spaces’, our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. As a values-driven brand, we are committed to creating the next generation of sustainable luxury and believe that diversity, equity and inclusion are essential to fulfilling our purpose. Fostering an inclusive culture where differences are valued and embraced enables us to be more creative, engaged and make a more meaningful contribution to the world around us.