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Personal Assistant (PA)

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Azets

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Accounting & Tax
  • London

AI generated summary

  • You should have PA or admin experience, strong organizational skills, attention to detail, proficiency in MS Office, ability to handle confidential info, and a proactive, flexible approach.
  • You will organize meetings, manage diaries, arrange travel, assist with admin tasks, generate reports, maintain data quality, and prepare client materials efficiently.

Requirements

  • Previous experience in a Personal Assistant, Team Assistant, or administrative support role.
  • Experience coordinating meetings, travel, or internal events would be beneficial.
  • We also require someone who can act with confidentiality and discretion, has strong attention to detail, can prioritise themselves and others effectively and can delegate, role model and coach less experienced members of the team.
  • Expertise in the onboarding processes.
  • Proficiency in the Microsoft Office Suite, including word, excel, PowerPoint and TEAMs.
  • Competent in key performance software, with support, inc CCH, Microsoft Office, Azets Reach, CoZone.
  • Embraces new technologies and ways of working and identifies opportunities to improve internal processes/operations.
  • Strong organisational and time management skills.
  • Good working knowledge of Microsoft Office (Outlook, Teams, PowerPoint).
  • Clear and professional communication skills.
  • Ability to handle confidential information with discretion.
  • Flexible and proactive approach to supporting senior leaders.

Responsibilities

  • Organising and preparing meetings, including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and managing actions arising from meetings.
  • Proactively prompting both those you support and their wider team about upcoming meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries, attendee lists, reports, files, pre-meets, pre-reading, etc.
  • For those assigned to named Partners, providing full diary management, being always aware of partner movements and being proactive to ensure smooth planning.
  • Organising complex travel arrangements (both domestic and international).
  • Support the Office Manager with the day-to-day running of the office.
  • Monitoring and managing partner emails and other communications, preparing and sending responses as appropriate.
  • Proactively assisting Partners and their teams with administrative tasks, e.g., billing reviews, client engagement procedures, timesheets and expenses.
  • Generating reports (e.g., work in progress) and producing fee notes, etc., from the company’s systems.
  • Producing PowerPoint presentations following corporate styles.
  • Maintaining practice management systems and ensuring data quality.
  • Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently.
  • Supporting the raising of client invoices, including cloud software, payroll and any other invoices as requested.
  • Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately.
  • Prepares comprehensive client packs for chargeable staff, ensuring accuracy and completeness.

FAQs

What is the main role of a Personal Assistant at Azets?

The main role of a Personal Assistant at Azets is to provide proactive, efficient, and value-added support to a group of Partners, assisting with administrative tasks, diary management, travel arrangements, and office management.

What qualifications are required for this Personal Assistant position?

Candidates should have previous experience in a Personal Assistant, Team Assistant, or administrative support role. Proficiency in Microsoft Office Suite and experience with coordinating meetings and travel are also beneficial.

What are the essential skills needed for the PA role?

Essential skills include strong organisational and time management abilities, clear communication skills, discretion in handling confidential information, and a flexible, proactive approach to supporting senior leaders.

Are there advancement opportunities within Azets for this role?

Yes, Azets offers numerous inspiring opportunities for career advancement across their network of offices.

What are the main responsibilities of this Personal Assistant role?

Main responsibilities include organizing meetings, managing calendars, arranging travel, assisting with administrative tasks, generating reports, and supporting the Office Manager in day-to-day operations.

What kind of support will the Personal Assistant provide to the Office Manager?

The Personal Assistant will support the Office Manager with the day-to-day running of the office, including administrative coordination and management of the administration team.

Is previous experience with specific software required for this position?

While proficiency in Microsoft Office Suite is essential, familiarity with key performance software such as CCH, Azets Reach, and CoZone is beneficial.

What benefits does Azets offer to its employees?

Azets offers benefits including hybrid and flexible working, birthday leave, professional subscriptions, and various other perks designed to reward and support their colleagues.

What does the onboarding process entail for this role?

The Personal Assistant role requires expertise in onboarding processes, assisting with the integration of new team members into the organization.

How does Azets handle confidentiality within this role?

Candidates must demonstrate the ability to handle confidential information with discretion, ensuring privacy and professionalism in all communications and tasks.

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Azets

Digitally and at your door. Azets delivers accounting, tax, audit, business and advisory services in the UK and Nordics

Accounting
Industry
5001-10,000
Employees

Mission & Purpose

With over 7,500 people across our office network, we help companies and organisations of all shapes and sizes, public sector enterprises and high net- worth private clients achieve their personal and business ambitions. Whether you’re a start-up or a blue-chip, we save you precious time – so you can focus on what you do best