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Personal Assistant to an Executive Director and a Corporate Director

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University College London Hospitals NHS Foundation Trust

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • London

AI generated summary

  • You must demonstrate excellent judgment, strong diary and inbox management, professionalism with sensitive information, prioritization skills, proactivity, and effective communication.
  • You will manage diaries, coordinate meetings, handle inboxes, act as a key contact, and prioritize tasks in a fast-paced environment while maintaining discretion and handling sensitive information.

Requirements

  • excellent judgement
  • strong diary and inbox management skills
  • ability to handle sensitive information with professionalism and discretion
  • ability to prioritise competing demands
  • maintain momentum across a varied portfolio
  • confident working independently
  • proactive in anticipating needs
  • comfortable handling sensitive information
  • excellent judgement
  • discretion
  • communication skills

Responsibilities

  • As Personal Assistant to an Executive Director and a Corporate Director, you’ll play a pivotal role in enabling senior leadership to operate smoothly and effectively.
  • You’ll manage complex diaries and inboxes, coordinate meetings and projects, and act as a trusted first point of contact for senior stakeholders.
  • The role demands excellent judgement, discretion, and communication skills, alongside the ability to prioritise competing demands and maintain momentum across a varied portfolio.
  • You’ll need to be confident working independently, proactive in anticipating needs, and comfortable handling sensitive information.
  • If you thrive in a fast-paced, high-trust environment and enjoy making things run seamlessly behind the scenes, this role offers challenge, variety, and visibility at the heart of the organisation.

FAQs

What type of organization is UCLH?

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, providing academically led acute and specialist services to a large and diverse population.

What are the primary responsibilities of the Personal Assistant role?

The primary responsibilities include managing complex diaries and inboxes, coordinating meetings and projects, and serving as a trusted first point of contact for senior stakeholders.

Is this position full-time?

Yes, this is a full-time permanent post.

What skills are required for this role?

Strong diary and inbox management skills, excellent judgement, communication skills, and the ability to handle sensitive information with professionalism and discretion are required.

Who will the Personal Assistant be supporting?

The Personal Assistant will support both an Executive Director and a Corporate Director.

What is the working environment like for this role?

The role is based in a fast-paced, high-trust environment within Trust Headquarters, and offers exposure to senior stakeholders and strategic decision-making.

Is prior experience in a similar role required?

While specific prior experience is not mentioned, strong organisational and proactive skills are essential for managing competing demands effectively.

How can someone arrange an informal visit to learn more about the position?

Interested candidates can contact Rachel Stoukas, the Deputy Company Secretary, via email at rachel.stoukas@nhs.net for further details or to arrange an informal visit.

Who benefits from the services provided by UCLH?

UCLH serves a large and diverse population, providing care to individuals from the local area, across the UK, and from overseas.

What kinds of illnesses does UCLH specialize in?

UCLH specializes in treating complex illnesses, particularly in women’s health, cancer, infection, neurological conditions, gastrointestinal issues, and oral diseases.

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University College London Hospitals NHS Foundation Trust

UCLH provides first-class acute and specialist services in six hospitals in central London.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

University College London Hospitals (UCLH) NHS Foundation Trust is one of the UK's largest and most renowned healthcare providers. The Trust delivers high-quality patient care across a range of specialties, including cancer, neurology, women’s health, and emergency services. UCLH is committed to clinical excellence, research, and education, aiming to improve health outcomes through innovative treatments and world-class facilities. Their mission is to provide exceptional care and to advance medical knowledge for the benefit of patients and the wider community.