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Personal Assistant to Director

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ITV Plc

Yesterday

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Media & Journalism
  • London
  • 11d left

AI generated summary

  • You must have PA experience at the Director level, diary management skills, proficiency in Google Suite and Adobe, and strong interpersonal skills. Be detail-oriented and a proactive problem solver.
  • You will manage the Director's diary, emails, meetings, document preparation, travel arrangements, and team support while maintaining confidentiality and fostering key relationships.

Requirements

  • Shown experience supporting at Director level in a PA or administrative capacity
  • Have the ability to work from the office for 2–3 days weekly
  • Experienced in handling sophisticated and shifting diaries across multiple partners
  • Technically proficient, with a shown understanding of Google Suite, Slack, Adobe, and Oracle Fusion
  • Skilled in drafting reports, briefing notes, and professional presentations
  • Confident leading team meetings, including setting agendas and tracking actions through to completion
  • Strong interpersonal skills with the ability to prioritise and handle contending demands
  • High attention to detail and accuracy in all tasks
  • A proactive self-starter who takes initiative and solves problems creatively
  • Able to work independently and collaboratively within a team
  • Excellent relationship-building skills with both internal colleagues and external partners

Responsibilities

  • Handle the complex and changing diaries of the Director and leadership team.
  • Provide email inbox support – flagging, responding, and raising where appropriate.
  • Coordinate team meetings, prepare agendas, take minutes, and follow up on action items.
  • Lead on document preparation for divisional and board approvals – collating inputs, checking for errors, and collaborating closely with internal collaborators.
  • Support contract signing processes – maintain and update a tracker to handle priorities and approval history.
  • Draft briefing notes and summaries for the Director using independent research.
  • Develop presentations (Google Slides/PowerPoint) from handwritten notes or discussions.
  • Maintain strict confidentiality on all business matters.
  • Build positive relationships with key collaborators across ITV (e.g., Secretariat, Group Legal, ITV Studios).
  • Coordinate internal and external meetings – including room bookings, AV setup, and guest coordination.
  • Arrange domestic and international travel, prepare itineraries, and process expenses using Oracle Fusion.
  • Maintain and coordinate digital and physical filing systems; handle document storage and archiving (Iron Mountain).
  • Support onboarding of new team members and coordinate work experience placements.
  • Coordinate logistics for on-site and off-site team events.
  • Act as a point of contact for thank-you messages, staff cards, and small gifts on behalf of the Director.
  • Collaborate with other ITV and Legal PAs to ensure protocol and team coordination.
  • Provide ad-hoc support to the wider Legal & Business Affairs team as needed.

FAQs

What is the job title for this position?

The job title is Personal Assistant to Director.

What is the contract type for this role?

The contract type is Fixed Term Full Time.

What is the salary range for this position?

The salary range is £38,000 - £42,000.

Where is the workplace location for this job?

The workplace is ITV London, White City, with a hybrid expectation of 2-3 days in the office.

What is the closing date for applications?

The closing date for applications is 7th October 2025.

What type of team will the successful candidate be supporting?

The successful candidate will be supporting the Media & Entertainment Legal & Business Affairs team.

What are some key responsibilities of this role?

Key responsibilities include managing complex diaries, coordinating meetings, handling document preparation, and supporting contract signing processes.

What skills are required for this position?

Required skills include experience supporting at Director level, proficiency in Google Suite and Oracle Fusion, and strong interpersonal skills.

Is prior experience in a similar role necessary?

Yes, shown experience supporting at Director level in a PA or administrative capacity is necessary.

What kind of communication skills are expected?

Strong communication skills are expected, including the ability to handle contending demands and build positive relationships.

Is there an opportunity for onboarding new team members?

Yes, coordinating the onboarding of new team members is part of the responsibilities.

Will there be a need to travel for this position?

Yes, the role involves arranging domestic and international travel.

Are there opportunities for professional development in this position?

The role involves collaboration with various teams, offering opportunities to develop skills and experience in a fast-paced environment.

How will applications be handled if there's a large volume of interest?

Applications may close earlier than the referenced closing date if there is a large volume of applications, so it's encouraged to apply as soon as possible.

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ITV Plc

Hello, come on in! The Recruitment team posting about life at ITV, industry news, job vacancies and careers advice.

Entertainment & Media
Industry
5001-10,000
Employees
1955
Founded Year

Mission & Purpose

Shaping culture is in the DNA of ITV. So it’s not surprising that you’ll find us in every home in the UK. Our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. But what might surprise you is the culture of our company. Because even though we make a big impact we know the small things matter. We make sure every voice is heard, every person is seen. When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people. Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Benefits

  • Life Insurance

  • Pension Plan

  • Work From Home

  • Sick Pay