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Private Office: Diary Manager to the Minister

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Department for Work and Pensions (DWP)

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • London
  • 7hrs left

AI generated summary

  • You need excellent organizational skills, confidence in communication, diary management experience, proficiency in MS Office, attention to detail, and political awareness.
  • You will manage the Minister's diary, coordinate logistics, handle correspondence, organize visits, and ensure quality briefings for meetings with stakeholders.

Requirements

  • Excellent organisational, prioritisation and communication skills. (Lead Criteria)
  • Confidence in working with colleagues at all levels in an organisation, communicating and influencing with credibility, knowledge and tact.
  • Oversee the team’s administration functions including parliamentary correspondence and diary management.
  • Supporting the Head of Office to lead the relationship with the Minister's constituency office.
  • Proficiency in using customer service management systems and Microsoft Office tools.
  • You will need to demonstrate attention-to-detail, personal resilience, sound judgement and political awareness.

Responsibilities

  • Work with the Minister, private office and a variety of senior stakeholders to resolve logistical issues
  • Be responsible for the Minister’s diary, including prioritisation of meetings, events and invitations
  • Manage the Minister's correspondence and Parliamentary Questions
  • Plan and arrange the Minister’s visits to DWP sites and external engagements
  • Work with officials across the Department to ensure timely and high-quality briefing are received for Ministerial meetings

FAQs

What is the job title for this position?

The job title is Diary Manager to the Minister.

Where is the job located?

The job is located in Westminster, London at Caxton House.

What is the main purpose of the Diary Manager role?

The main purpose of the Diary Manager role is to provide exceptional support to the Minister by managing their diary, scheduling meetings, events, and visits, as well as handling correspondence and Parliamentary Questions.

What type of candidates are you looking for?

We are looking for organised, resilient, and flexible individuals with excellent communication skills who can effectively work with Ministers, Special Advisers, and senior officials.

What are the essential criteria for applicants?

Essential criteria include excellent organisational, prioritisation, and communication skills, the ability to work confidently with colleagues at all levels, proficiency in customer service management systems and Microsoft Office tools, and attention to detail.

Is experience working with Ministers or senior leaders necessary?

Experience working with Ministers or senior leaders is desirable but not essential.

What are the working hours for this role?

This role is a full-time position, and it may require long hours, especially when Parliament is sitting.

What benefits does the Department for Work and Pensions offer?

Benefits include flexible working patterns, generous annual leave, financial wellbeing support, health and wellbeing resources, family-friendly policies, and funded learning and development opportunities.

What is the salary for this position?

The salary for this position is £37,016, with an additional contribution of £10,723 towards the Civil Service Defined Benefit Pension scheme.

How will candidates be assessed during the selection process?

Candidates will be assessed against behaviours, strengths, and experience through a written sift and in-person interviews.

What specific behaviours will be evaluated?

The behaviours being assessed are Changing and Improving, Working Together, and Delivering at Pace.

Can I apply for this role if I require reasonable adjustments during the recruitment process?

Yes, we encourage applicants who need reasonable adjustments to contact the Government Recruitment Service to discuss their needs.

Is there a reserve list for this position?

Yes, a reserve list may be held for a period of 3 months from which further appointments can be made.

What security checks are required for this position?

Successful candidates must undergo a criminal record check and meet the security requirements level of Security Check.

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Department for Work and Pensions (DWP)

The Department for Work and Pensions (DWP) is responsible for welfare, pensions and child maintenance policy.

Government
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

The Department for Work and Pensions (DWP) is the UK’s largest government department and is responsible for welfare, pensions and child maintenance policy. It administers the State Pension and a range of working age, disability and ill health benefits, serving around 20 million customers. DWP is responsible for understanding and dealing with the causes of poverty rather than its symptoms encouraging people to work and making work pay encouraging disabled people and those with ill health to work and be independent providing a decent income for people of pension age and promoting saving for retirement providing value for money and reducing levels of fraud and error reducing work-related death and serious injury in workplaces through the Health and Safety Executive DWP is a fast paced organisation which puts leadership at the centre of its transformation journey. The majority of DWP colleagues are part of the Operational Delivery Profession (ODP) – providing customer service to DWP’s 20 million customers across the UK. ODP is a thriving, inclusive professional community that supports colleagues and encourages them to learn, develop, grow and progress in their career to reach their full potential.