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Project Assistant

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United Nations Development Programme (UNDP)

Jan 9, 2025

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Manila

Requirements

  • Secondary education is required.
  • University degree (bachelor’s degree) in Biology, Forestry, Public Administration, Administration, Agriculture, Environmental Science, or other related fields will be given due consideration, but is not a requirement.
  • Minimum 5 years (with secondary education) or 2 years (with bachelor´s degree) of experience in project assistance.
  • At least 2 years’ experience in events and documentation organization.
  • At least 2 years’ relevant experience in biodiversity conservation, environment or natural resources related projects with government or NGOs.
  • Fluency in English and Filipino is required.

Responsibilities

  • Provide Management Support to Project Manager
  • Assist in project-related activities, including planning for meetings, local and national consultations, duty travel, and other project-related activities.
  • Ensure all national and international travel is organised smoothly.
  • Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations.
  • Draft and ensure approval of minutes of meetings
  • Prepare annual budget in close coordination with the project management team
  • Assist in preparation and submission of quarterly reports to UNDP, BMB and FASPS-DENR.
  • Collaborate in the preparation of terms of references as needed
  • Assist in implementing finance solutions
  • Monitor consultant outputs, as needed
  • Facilitate and organize relevant meetings, workshops, focus group discussions, etc.
  • Support the preparation, release, and tracking of documents necessary to implement the finance solutions
  • Any other duties assigned by the National BIOFIN Leader that have direct relevance to the project.
  • Contribute to implementation of project’s M&E and Communications Plan
  • Prepare minutes of all meetings
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

FAQs

What are the main responsibilities of the Project Assistant?

The main responsibilities include providing administrative support to the Project Manager, facilitating procurement, tracking financial and administrative activities, managing budgets, monitoring and evaluating project activities, and liaising with the UNDP country office and global BIOFIN administrative team.

What qualifications are required for this position?

The minimum education requirement is secondary education. A bachelor’s degree in fields such as Biology, Forestry, Public Administration, Administration, Agriculture, Environmental Science, or related areas is preferred but not mandatory.

How much work experience is required for the Project Assistant role?

Candidates should have a minimum of 5 years of experience in project assistance with secondary education, or at least 2 years of experience with a bachelor's degree.

Is knowledge of biodiversity conservation required?

While not strictly required, at least 2 years of relevant experience in biodiversity conservation, environmental, or natural resources-related projects with government or NGOs is desired.

What languages must candidates be fluent in?

Fluency in English and Filipino is required for this position.

What key personal qualities are expected from candidates?

Candidates should demonstrate the ability to achieve results, think innovatively, learn continuously, adapt with agility, act with determination, engage and partner effectively, and enable diversity and inclusion.

Will there be background checks for applicants?

Yes, all selected candidates will undergo rigorous reference and background checks.

What kind of workplace culture does UNDP promote?

UNDP promotes a culture of diversity, equity, and inclusion, valuing different backgrounds and experiences and ensuring that all personnel are empowered to contribute to the mission.

Is there any professional certification required for this position?

No professional certificates are required for the Project Assistant role.

Are any travel arrangements expected for this position?

Yes, the Project Assistant is expected to ensure that all national and international travel is organized smoothly.

What are the additional duties assigned by the National BIOFIN Leader?

Additional duties may include contributing to the project’s Monitoring and Evaluation and Communications Plan and preparing minutes of all meetings.

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United Nations Development Programme (UNDP)

Government
Industry
10,001+
Employees

Mission & Purpose

The United Nations Development Programme works in nearly 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. DISCLAIMER: The United Nations Development Programme (UNDP) does not guarantee the truthfulness, accuracy, or validity of any comments posted to its social media outlets (blogs, social networks, message boards/forums, etc.). Users must not post any content that is obscene, defamatory, profane, libelous, threatening, harassing, abusive, hateful or embarrassing to any person or entity. UNDP reserves the right to delete or edit any comments that it considers inappropriate or unacceptable, and to delete off-topic comments in order to foster conversations about the topics shared on this page.