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Project Coordinator

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Imperial War Museums

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Business, Operations & Strategy
  • London

AI generated summary

  • You must have experience in operations, strong communication skills, budget administration, decision-making confidence, business planning knowledge, and proficiency in digital tools and governance principles.
  • You will manage project documentation, analyze data, coordinate communications, monitor performance, support funding efforts, and maintain records in line with Museum standards.

Requirements

  • We’re looking for a proactive and detail-oriented individual with a strong foundation in operations or general management within the cultural or creative sector. You’ll bring:
  • Demonstrable experience in operational roles, with a clear understanding of how to manage systems and processes effectively.
  • Strong communication and teamworking skills, with a track record of working collaboratively across complex organisations and with external partners to achieve shared goals.
  • Proven ability to support the administration of large budgets, ensuring accuracy and compliance.
  • Confidence in decision-making, especially in complex situations, with the ability to escalate appropriately to senior managers.
  • Experience in business planning and KPI monitoring, contributing to strategic alignment and performance tracking.
  • Excellent general administration skills, including minute-taking and maintaining accurate records.
  • Competence in digital tools, including Microsoft Office, project management software, and relational databases.
  • A clear understanding of accountability, ownership, and good governance, and how these principles apply in a museum context.

Responsibilities

  • Lead on project documentation and management across Collections Management initiatives.
  • Analyse data, including from Axiell Collections, to inform decision-making.
  • Coordinate stakeholder communications and resource scheduling.
  • Monitor risk and performance to ensure strategic alignment.
  • Support funding applications and contribute to digital content development.
  • Maintain project records in line with Museum Archive standards, acting as the Departmental Records Officer.
  • You’ll provide high-quality management support and project coordination to senior leadership, ensuring that strategic goals are met efficiently and effectively.

FAQs

What is the primary responsibility of the Project Coordinator at IWM?

The primary responsibility of the Project Coordinator is to support the Director of Collections Management in translating IWM’s corporate strategy into practical business plans that drive the strategic delivery of Collections Management.

What skills are required for this role?

The role requires strong operational management skills, excellent communication and teamwork abilities, experience with budget administration, proficiency in business planning and KPI monitoring, and competence in digital tools including Microsoft Office and project management software.

What kind of previous experience is needed?

Candidates should have demonstrable experience in operational roles within the cultural or creative sector, with a clear understanding of managing systems and processes effectively.

Will the Project Coordinator be involved in decision-making?

Yes, the Project Coordinator is expected to have confidence in decision-making, particularly in complex situations, and will escalate issues appropriately to senior managers when necessary.

What is the nature of the projects the coordinator will be handling?

The coordinator will lead on project documentation and management across Collections Management initiatives, including data analysis, stakeholder communication, risk and performance monitoring, and supporting funding applications.

Are there specific tools or software that the Project Coordinator should be familiar with?

Yes, the Project Coordinator should have competence in digital tools, including Microsoft Office, project management software, and relational databases.

Is this position focused on a specific area within IWM?

Yes, this position specifically focuses on Collections Management, which involves managing internationally significant archival, library, and museum collections.

What kind of team will the Project Coordinator work with?

The Project Coordinator will work closely with senior leadership, the Collections Management team, and may also collaborate with external partners.

Are there any additional responsibilities tied to project records?

Yes, the Project Coordinator will maintain project records in line with Museum Archive standards and act as the Departmental Records Officer.

How important is governance and accountability in this role?

A strong understanding of accountability, ownership, and good governance is essential, as these principles must be applied effectively in a museum context.

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Imperial War Museums

See war through the eyes of the people who lived it. Be moved. Be inspired. Be transformed.

Travel & Leisure
Industry
501-1000
Employees
1917
Founded Year

Mission & Purpose

IWM (Imperial War Museums) tells the story of people who have lived, fought and died in conflicts involving Britain and the Commonwealth from the First World War to the present day. Using its unique collections, IWM explores the causes of war and its impact on people’s lives, engaging audiences worldwide through its website, digital resources and across its five branches - IWM London, IWM North, IWM Duxford, Churchill War Rooms and HMS Belfast.