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Project Coordinator, Megafactory

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Tesla

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Business, Operations & Strategy
  • Brookshire

AI generated summary

  • You should have a relevant degree or experience, understand construction workflows, excel in Microsoft Excel and Power BI, have strong communication skills, and be detail-oriented with project coordination experience.
  • You will collaborate with stakeholders on timekeeping logs, verify labor data, analyze project metrics, develop best practices, streamline workflows, and manage document processes for compliance.

Requirements

  • Bachelor's Degree in Business Administration, Construction Management, or related engineering field preferred, or equivalent experience
  • Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)
  • Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)
  • Strong attention to detail and ability to cross-reference timekeeping data with project documentation
  • Excellent communication skills to coordinate between field teams and back-office billing departments
  • Prior experience in labor tracking, project coordination, or administrative support in a construction environment
  • Data analytics background for interpreting labor trends and optimizing reporting
  • Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating & experience adhering to budgets
  • Willingness to travel to other projects up to 20% of time

Responsibilities

  • Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data quality
  • Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracy
  • Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control
  • Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-making
  • Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiency
  • Build and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow
  • Manage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards

FAQs

What are the primary responsibilities of a Project Coordinator at Tesla?

The primary responsibilities include collaborating with stakeholders to manage labor resources, verifying and auditing timekeeping data, maintaining weekly labor hour reports, performing data analysis to identify trends, and managing document workflows.

What qualifications are preferred for this role?

A Bachelor's Degree in Business Administration, Construction Management, or a related engineering field is preferred, along with a basic understanding of construction workflows, proficiency in Microsoft Excel and Power BI, and strong communication skills.

Is previous experience in construction necessary for this position?

While not explicitly required, prior experience in labor tracking, project coordination, or administrative support in a construction environment is beneficial for success in this role.

What type of analytical skills are required for the Project Coordinator role?

Candidates should have a data analytics background for interpreting labor trends, optimizing reporting, and generating insights to support decision-making.

Will the Project Coordinator need to travel for this position?

Yes, the role requires a willingness to travel to other projects up to 20% of the time.

What types of benefits does Tesla offer to full-time employees?

Tesla provides several benefits including medical, dental, and vision plans, a 401(k) with employer match, flexible spending accounts, life and disability insurance, paid time off, childcare resources, and employee discounts.

What tools and software should candidates be familiar with for this role?

Candidates should be proficient in Microsoft Excel (including formulas and pivot tables) and Power BI for data reporting and dashboards.

How important is attention to detail in this role?

Attention to detail is critical as the role involves verifying timekeeping data, conducting audits, and maintaining compliance and data quality.

Are there opportunities for professional development within Tesla?

Yes, Tesla values employee growth and development, providing various resources and opportunities for skills enhancement and career progression.

What does the work environment look like for a Project Coordinator?

The work environment is dynamic and requires collaboration with various teams, including Electrical, Mechanical, and construction site personnel, to ensure successful project execution.

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Tesla

Tesla’s mission is to accelerate the world’s transition to sustainable energy.

Automotive
Industry
10,001+
Employees
2003
Founded Year

Mission & Purpose

Tesla’s mission is to accelerate the world’s transition to sustainable energy through increasingly affordable electric vehicles in addition to renewable energy generation and storage. California-based Tesla is committed to having the best-in-class in safety, performance, and reliability in all Tesla cars. There are currently over 275,000 Model S, Model X and Model 3 vehicles on the road worldwide. To achieve a sustainable energy future, Tesla also created infinitely scalable energy products: Powerwall, Powerpack and Solar Roof. As the world’s only vertically integrated energy company, Tesla continues to innovate, scale and reduce the costs of commercial and grid-scale systems, with the goal of ultimately getting us to 100% renewable energy grids.