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Reception and Administration Assistant

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Williams Lea

Aug 9, 2024

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • London
  • Quick Apply

AI generated summary

  • You must be flexible, professional, and positive, with strong communication skills, attention to detail, initiative, and the ability to work independently and in a team while meeting deadlines.
  • You will greet visitors, manage diaries and meeting rooms, handle mail, support IT tasks, prepare documents, process expenses, assist with legal admin, and support the Office Manager.

Requirements

  • - Flexible and professional approach
  • - A personality that brings positive energy to all areas of the operation
  • - A natural passion and desire to create a positive experience for every visitor
  • - Ability to communicate at all levels of the business both internally and externally
  • - Be able to use your own initiative with a high level of attention to detail and accuracy
  • - To be able to prioritise and work to deadlines
  • - Excellent knowledge of databases and tracking systems
  • - Able to work independently and in a team

Responsibilities

  • Greet clients and visitors to the office with warmth and professionalism, notify employees of visitor’s arrival when necessary
  • Diary management and planning, including meeting room bookings
  • Setting up meeting rooms and organising catering (hospitality)
  • Coordination of mail and couriers
  • Ordering stationary supplies and catering
  • Offer IT and admin support and assistance
  • Prepare documents – scanning, printing and binding
  • Sorting and distribution of incoming mail – scanning of all incoming documents using the in house post scanning software
  • Processing outgoing mail, including franking letters, organising couriers
  • Organising and storing the hard copy / original document post storage in line with the client procedures
  • Process expenses, book hotel and travel arrangements
  • Client billing
  • Electronic payments and bank verifying
  • Manage the filing/archiving of deeds
  • Assisting with other legal admin tasks when required
  • Support the Office Manager with any other ad-hoc requests
  • Attention to detail with an emphasis on accuracy and quality

FAQs

What is the salary for the Reception and Administration Assistant position?

The salary for the Reception and Administration Assistant position is £25,643 per annum, plus company benefits.

What are the working hours for this role?

The working hours are 37.5 hours per week, Monday to Friday, with shifts between 7am and 6pm, including a 1-hour unpaid lunch break.

Is this position remote or onsite?

This position is fully onsite.

What are the main responsibilities of the Reception and Administration Assistant?

The main responsibilities include greeting clients and visitors, managing diaries, setting up meeting rooms, coordinating mail and couriers, ordering supplies, and providing IT and administrative support.

Are there any specific personal attributes required for this position?

Yes, a successful candidate should have a flexible and professional approach, positive energy, excellent communication skills, attention to detail, and the ability to prioritize tasks and work under deadlines.

What benefits do employees receive?

Employees receive a comprehensive benefits package that includes 25 days holiday (plus bank holidays), salary sacrifice schemes, life assurance, private medical and dental insurance, health assessments, a cycle-to-work scheme, discounted gym memberships, and a referral scheme.

Will I be given the opportunity for career development?

Yes, the company is dedicated to offering employees an enjoyable, challenging, and rewarding career with future career development prospects.

Does the company promote equality and diversity?

Yes, the company values the differences that a diverse workforce brings and commits to not discriminating against any individual based on protected characteristics.

How can I apply if I have a disability and need adjustments?

If you have a disability and would like to request a different application format or any reasonable adjustments for an interview, please contact careersatWL@williamslea.com (please note that applications should not be sent to this email address).

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.