Logo of Huzzle

Home

Matches

Explore

Manage

Receptionist (Contract)

image

The Brattle Group

Jan 18, 2025

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Madrid
  • Quick Apply

AI generated summary

  • You need a Bachelor's degree or equivalent, 1-2 years in professional services, proficiency in MS Office, strong initiative, confidentiality, ability to multitask, and some physical activity.
  • You will welcome visitors, answer calls, manage mail, maintain office neatness, assist with events, restock supplies, schedule travel, coordinate meetings, and support various initiatives.

Requirements

  • Bachelor's degree preferred; equivalent experience considered
  • 1-2 years of professional experience ideally in professional services environment
  • Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required
  • Strong ability to take initiative and ownership of projects
  • Must be self-motivated, work independently, and keep in constant communication with team members and manager
  • Takes pride in working within a high-quality, high-integrity organization
  • Maintains strict confidentiality and exercises appropriate judgment
  • Fast-paced office environment handling multiple tasks and demands
  • Ability to work effectively and to interact with team members and manager
  • Ability to concentrate and pay close attention to detail
  • Requires physical activity including some bending and lifting up to 10 kg

Responsibilities

  • Acts as first point of contact for visitors.
  • Answers and directs calls.
  • Distributes mail and packages.
  • Ensure overall readiness and neatness of general office space, including common areas and conference rooms.
  • Assists with catering set-up and break down as needed.
  • Ensure kitchen, printers, and copier stations and stationary cupboard are consistently neat and well stocked.
  • Assist with the planning and coordination of office social events and initiatives.
  • Restock snacks and supplies as needed.
  • Prepare and submit expense reports.
  • Schedule and book Principals' travel and prepare and maintain travel itineraries.
  • Coordinates logistics for meetings, including room set up/break down, and catering.
  • Perform copying, binding, scanning, and materials distribution as requested.
  • Assist with the planning and coordination of office social events and initiatives.
  • Assist with BSS initiatives as needed.

FAQs

What is the job title for this position?

The job title is Receptionist (Contract).

Where is this position located?

This position is located in Madrid, Spain.

Who will the Receptionist report to?

The Receptionist will report to the Manager of Facilities Services.

What are the primary responsibilities of the Receptionist?

The primary responsibilities include acting as the first point of contact for visitors, answering and directing calls, managing mail and packages, maintaining office readiness, catering set-up, and assisting with administrative tasks.

What qualifications are preferred for candidates applying for this role?

A Bachelor's degree is preferred, but equivalent experience will be considered.

How many years of professional experience are required for this position?

1-2 years of professional experience in a professional services environment is ideal.

What software skills are necessary for this role?

Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required.

Is there a need for physical activity in this job?

Yes, the role requires physical activity, including some bending and lifting up to 10 kg.

Are there any additional initiatives the Receptionist may assist with?

Yes, the Receptionist may assist with Business Support Services (BSS) initiatives as needed and help in planning and coordinating office social events.

What type of work environment should the candidate expect?

The candidate should expect a fast-paced office environment that involves handling multiple tasks and demands.

image

The Brattle Group

We answer complex economic, regulatory, and financial questions for corporations, law firms, and governments globally.

Consulting
Industry
201-500
Employees
1990
Founded Year

Mission & Purpose

The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has over 500 talented professionals across three continents. For more information, please visit brattle.com.