Replenishment Assistant Bank

Somerset NHS Foundation Trust

Oct 17, 2024

Applications are closed

Job
Full-time
Junior Level
Logistics
Healthcare

Requirements

Educated to GCSE level or equivalent qualifications.
Level 3 qualification in Supply chain and operations (IoSCM) or Chartered Institute of procurement & Supplies (CIPS) or relevant experience
Minimum 2 years knowledge and practical experience of replenishment or inventory management systems
Customer Relationships and delivery of service improvements
Understanding of NHS Policies and Strategies, including Data Protection & IG Toolkit requirements
Working knowledge of inventory and purchase ordering systems
Able to work in a team with good interpersonal skills including tact and discretion.
Ability to participate in discussions which challenge the current ways of working with staff.
Ability to support colleagues in adopting new methods of working.
Ability to communicate clearly with colleagues, managers, and customers.
Ability to write reports and associated project documentation.
Ability to convey new requirements or processes, which may contain some information to both technical and non-technical staff.
Good people skills and team working skills with tact, discretion, and empathy.
Standard keyboard skills including ability to use mapping / modelling tools.
Strong PC skills including advanced use of Microsoft packages.
Able to travel to other working locations.
Medium lifting of inventory
Excellent analytical and problem-solving skills with ability to analyse, interpret and resolve issues.
Logical and analytical approach required when investigating change or a new solution
Ability to work autonomously and prioritise workload.
Flexibility and ability to meet challenging deadlines and remain focused with conflicting demands and priorities.
Innovative and well organised
Proven Replenishment or inventory management experience
Managing multiple priorities and meeting deadlines
Self-motivated, enthusiastic, organised with excellent attention to detail.
Pro-active and delivers to timescales.
Flexible in workload duties/dealing with tasks/hours and ability to work with conflicting demands and meet deadlines.
Willingness to use technology to improve standards of care and support to our patients.
A team player able to contribute to wider issues of the NHS.
Commitment to improving services for staff and patients.

Responsibilities

Working within inventory management team and responsible for your own tasks within your department / s. You will work on your own initiative and communicate with clinical teams and managers to ensure maximum stock availability for patient care. Attend clinical huddles and team meetings, email, and face to face communications. Also analyse and investigate issues, provide progress reports and feedback recommendations to the clinical team and line manager. If appropriate ensure products are tracked to locations and /or patients and any discrepancies investigated.
Ensure compliance of the inventory management system and replenishment routines:
Stock ordering, Inventory cycle counts, out of stock and low line counts, chasing suppliers for late deliveries, waste management, stock rotation, receipting goods and maintaining the department planograms.
You'll be supported in your role to liaise with relevant colleagues to maintain a good level of stock for your departments. Maintaining great availability of the clinical products and PPE is key to supporting clinical staff to provide excellent patient care.
Communicate with customers and staff in a professional manner.
Liaise with clinical managers, department staff and procurement team to source acceptable alternative products where an out-of-stock situation occurs.
Liaise with end user and suppliers and colleagues in relation to any supply issues, problem solving, updating teams on progress and attend clinical huddles if appropriate for theatre areas.
Attend regular team meetings and keep up to date with changes to policies/procedures within the department.
Receive and respond in a timely manner to all telephone queries.
Liaise with NHS Supply Chain in relation to returns, short deliveries and returns.
Work flexibly across the Trust as required.
Plans and manages own workload.
Follow agreed replenishment and system routines to ensure compliance. That includes NHS Supply Chain, Atticus, Centros and any other systems that impact inventory management.
Ability to priorities workload based on problem solving and non-routine issues and activities that could arise.
Ability to multitask several scheduled routines and unforeseen events which could involve more complex tasks and issues.
Problem solving and fault finding relating to stock availability issues, supplier late deliveries or system discrepancies.
Analysis and assess reports and data to communicate to colleague's, clinical teams to make sound decisions, this could include conflicting information.
Ensure clinical consumables are available at the right place and right time to enable clinical care delivered in a cost effective, efficient manner. This is to aid product safety withdrawals and product transparency.
Read and adhere to all Trust policies and department routines and procedures.
Contribute to discussions on efficiency savings within the directorate.
Feedback any development ideas or lesson learnt to the Supply chain team.
Ensure hand hygiene policy compliance of self, and challenge others, as necessary.
Support any service or change improvement programme, such as the IMIP programme.
Keep update date with personal training requirements to complete the role and trust policy.
Ensure replenishment of all stock areas using PDA/bar code technology and the Trust purchase order system. Stock will be replenished to agreed levels to meet needs of the user and ensure good stock rotation is maintained.
Review reorder level and reorder quantity in line with end user demand / Atticus system ensuring that all goods ordered are against the correct budget code.
Replenish NHS Supply Chain, directs and Atticus items will be put in agreed merchandising standards, time, and day.
Conduct inventory stock checks as required in line with replenishment routines.
Ensure there are sufficient stocks to cover Bank Holidays.
Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes.
Keep storage areas clean and tidy.
Ensure goods requiring return to suppliers are dealt with in a timely manner.
Contribute to discussions on efficiency savings within the directorate.
Be "cost aware" and use equipment and resources in a cost-effective way.
Seek opportunities to create changes which enhance the service.
Ensure team adopt a "just in time" philosophy and assist with identifying ways to reduce waste.
Provide advice to end users regarding availability of products, costs, returns etc.
Provide cover for goods in/receipting area to direct stock into the Trust.
Record delivery details in accordance with the inventory management processes.
Deliver parcels around all areas with priority given to urgent or refundable stock.
Ensure deliveries are correct and resolve delivery issues.
Respond in a timely and professional manner to source and expedite goods in the event of a medical emergency.
May be required to support and coach new or junior staff within the environment/job role.
Assist with training and supervision of new staff.
Use the Trust computer system for updating records as required.
Read and respond to emails urgently.
Carry out general administration duties to complement role as required to include filing, record keeping and printing barcodes.
Ensure adherence to the time and attendance system.
There could be a requirement to drive a Luton van or similar vehicle that is owned and managed by the Trust fleet, to transport clinical consumables to and from Trust own sites. This is dependent of the specific duties and routines of the replenishment assistant.

FAQs

What is the closing date for applications for the Replenishment Assistant position?

The closing date for applications is 29th October 2024.

What are the main responsibilities of a Replenishment Assistant?

The main responsibilities include managing inventory tasks, communicating with clinical teams to ensure maximum stock availability, attending clinical meetings, analyzing issues, and ensuring compliance with inventory management systems and replenishment routines.

Is previous experience required for this position?

Yes, we are looking for someone with previous experience in stock replenishment, preferably in the retail sector.

What qualifications are necessary for this role?

Candidates should have at least GCSE level education, and a Level 3 qualification in Supply chain and operations or relevant experience is preferred.

What are the working patterns available for this job?

The position offers part-time, full-time, and flexible working patterns.

Where is the job location for the Replenishment Assistant?

The job is located at Musgrove Park Hospital, Musgrove Road, Taunton, Somerset, TA1 5DA.

What benefits does Somerset NHS Foundation Trust offer its employees?

Employees enjoy flexible working hours, NHS pension scheme, a generous annual leave allowance, career development opportunities, and a Blue Light Card for discounts.

Are there any physical requirements for this role?

Yes, the role requires medium lifting of inventory and the ability to travel to other working locations.

Who can I contact for help with my application?

You can contact James Mawditt at James.Mawditt@SomersetFT.nhs.uk or call 01823343616 for assistance with your application.

Will I need to undergo a Disclosure and Barring Service check?

Yes, this position is subject to a Disclosure and Barring Service check due to the responsibilities involved.

Somerset NHS Foundation Trust

Science & Healthcare

Industry

10,001+

Employees

2007

Founded Year

Mission & Purpose

Somerset NHS Foundation Trust offers a range of healthcare services across Somerset, including hospital and community care. Their mission is to provide exceptional, patient-centered care, enhance community health, and support innovation in healthcare practices. They focus on delivering high-quality medical services, improving patient outcomes, and fostering a supportive environment for both patients and staff.