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Sales Administrator - Office Manager, New Office

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Fortinet

3d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You should have 3-5 years in a similar role, strong people and organizational skills, proficiency in tech, and the ability to maintain confidentiality while managing schedules and communications.
  • You will manage daily operations, schedule meetings, prepare documents, arrange travel, greet guests, handle mail, maintain office supplies, and coordinate conference room usage.

Requirements

  • 3-5 years experience in a similar role
  • People/Interpersonal Skills
  • Organizational Skills: Keep the working day in order. Scheduling meetings, travel plans
  • Computer Skills: Writing emails, transcribing notes, scheduling conference calls globally
  • Maintains customer confidence and protects operations by keeping information confidential
  • Manage and maintain executives' schedules, appointments and travel arrangements
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary

Responsibilities

  • Managing the day-to-day operations in the London office
  • Planning and scheduling meetings and appointments
  • Preparing and editing correspondence, reports, and presentations
  • Making travel and guest arrangements
  • Warmly receive office guests
  • Accept and ship out packages and mail
  • Help to keep office well-stocked
  • Manage office conference room calendars

FAQs

What is the job title for this position?

The job title for this position is Sales Admin - Office Manager.

Where is this position located?

This position is located in London.

What are the primary responsibilities of the Sales Admin - Office Manager?

The primary responsibilities include managing day-to-day office operations, planning and scheduling meetings, preparing correspondence and presentations, making travel arrangements, and managing office supplies and guest receptions.

What qualifications are required for this role?

The required qualifications include 3-5 years of experience in a similar role, strong interpersonal and organizational skills, and proficiency in computer skills such as writing emails and scheduling calls.

Is experience in a high-tech company preferred?

While not explicitly stated, experience in a high-tech company could be beneficial given the nature of the position at Fortinet.

What types of skills are necessary for success in this role?

Necessary skills include people and interpersonal skills, organizational skills, computer skills, and the ability to maintain confidentiality.

Will the Sales Admin - Office Manager be required to interact with visitors?

Yes, the role includes warmly receiving and interacting with incoming visitors.

Are travel arrangements part of the job responsibilities?

Yes, making travel arrangements is one of the key responsibilities of this position.

How does this role contribute to the overall success of the office?

This role supports the office's efficiency by ensuring well-organized day-to-day operations, effective communication, and smooth management of the managerial team's schedules.

What kind of environment can I expect in the office?

You can expect a dynamic environment as you will be working with a successful, international high-tech company that values growth and development.

Our mission is to secure people, devices, and data everywhere.

Technology
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

Fortinet is a cybersecurity company that provides network security solutions to businesses, organisations, and governments worldwide. Their core focus is on delivering comprehensive and integrated security solutions to protect against various cyber threats, such as malware, ransomware, data breaches, and other advanced cyberattacks. Fortinet offers a wide range of products and services, including firewalls, intrusion prevention systems, secure access solutions, cloud security, and more, to safeguard their clients' networks and data. Their ultimate mission is to provide robust and proactive cybersecurity measures to help their customers defend against evolving threats and ensure the resilience of their digital infrastructure. Fortinet's purpose is to secure the digital world, offering cutting-edge technologies and expertise to support their clients in achieving a secure and reliable digital environment, fostering trust, and enabling businesses to operate securely in the ever-changing cyber landscape.

Benefits

  • Competitive salary and incentive compensation, stock awards, health and welfare benefits.

  • A 401(k) savings plan with a company match.

  • Paid time off and wellness programs.

  • We recognize outstanding performers as “FortiChamps” with cash and stock awards.