Logo of Huzzle

Home

Matches

Explore

Manage

Secretary

image

Williams Lea

Sep 20, 2024

  • Job
    Full-time
    Junior Level
  • Consulting
    People, HR & Administration
  • Boston
  • Quick Apply

AI generated summary

  • You need 1-2 years of AA or team assistant experience, strong English and Mandarin skills, MS Office proficiency, flexibility, and a service-oriented attitude. A bachelor's degree is essential.
  • You will assist with time and expense reporting, support bidding processes, manage admin tasks, ensure effective communication, and provide logistical support for various office activities.

Requirements

  • 1-2 years’ experience as an AA or team assistant in professional services or multi-national companies.
  • Effective oral and written communication skills in English and Mandarin Chinese.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Able to accept the flexible working model like shifting in different working hours
  • Able to perform well in a fast-paced, deadline driven and service-oriented environment.
  • Flexible interpersonal skills and able to work effectively with all levels of staff.
  • Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
  • Team player highly motivated, energetic, resourceful, and friendly.
  • Service-oriented, flexible, and able to work under pressure.
  • Bachelor’s degree

Responsibilities

  • Assist in time and expense report submission for partners/principals/project leaders if it is required by them or their assigned EAs
  • Following the guidance and policy to ensure all the timesheet can be submitted correctly and in a timely way
  • Responsible for ensuring all T&E reimbursement claims are submitted properly, supported by valid receipts, and charged to the correct project code
  • Proper communication and clear documentation to ensure all the time allocation and expense claims are well noted by partners/principals/project leaders and their EAs to smooth the process and ensure a professional service delivery
  • Support the bidding process and material preparation
  • Assist project teams or EAs in bidding preparation including consolidate the necessary materials, printing, binding, packing and delivery.
  • For printing/binding and delivery, the person needs to facilitate the process with responsible teams like copy room, mailroom, or other admin teams.
  • Other admin work together with other team members in ops service center or teams in ops function to strengthen the BST support to consulting staff and GC office
  • Backup with each other to ensure service continuity
  • Provide support to other office functions or activities (include but not limit to, Xmas party logistic support, social committee events, marketing events, etc) if required

FAQs

What are the primary responsibilities of the Secretary position?

The primary responsibilities include assisting the consulting team with time and expense report submissions, supporting the bidding process and material preparation, and performing other administrative work to strengthen support for consulting staff and the GC office.

What qualifications are required for the Secretary role?

Candidates should have 1-2 years of experience as an Administrative Assistant or team assistant in professional services or multi-national companies, effective communication skills in English and Mandarin Chinese, proficiency in MS Office, and a Bachelor’s degree.

Is there a requirement for flexibility in working hours?

Yes, candidates must be able to accept a flexible working model and may need to shift working hours as required.

What type of communication skills are necessary for this position?

Effective oral and written communication skills in both English and Mandarin Chinese are necessary for this position.

What kind of work environment can I expect in this role?

The role is set in a fast-paced, deadline-driven, and service-oriented environment where teamwork and service continuity are crucial.

Will I need to assist with activities beyond administrative tasks?

Yes, you may provide support for other office functions and activities, including logistics for events such as Christmas parties and other marketing events.

Is teamwork emphasized in this role?

Yes, teamwork is essential; the Secretary will need to collaborate effectively with office admins, secretaries, and the ops service center to fulfill requests from the consulting team.

What personal attributes are beneficial for this role?

Personal attributes such as being motivated, energetic, resourceful, friendly, service-oriented, and able to work under pressure are beneficial for this role.

How does the company ensure professional behavior and ethics?

The company emphasizes conveying a strong positive personal and professional image along with maintaining excellent standards of professional behavior and ethics in all interactions.

image

Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.