Secreterial Team Member-SUPPORT SERVICES-Secreterial

Kotak Mahindra Bank

Aug 27, 2024

Applications are closed

Job
Full-time
Mid & Senior Level
Legal
People, HR & Administration
Mumbai

Requirements

Compliance with:
Companies Act, 2013
SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
Debenture Trustee compliances
Board & Committee Meetings
Drafting and finalising
Notice, Agenda and Minutes of meetings
Agenda items / notes and resolutions
Summary of minutes
Uploading documents on Meeting management application
Actions / Follow-ups
Actionable Items Reports
Follow-ups with stakeholders for implementation / reporting of actionable items
Shareholder Meetings / Postal Ballot
Notice of General Meeting s/ Postal Ballot
E-voting Process and Voting Results
Minutes
Investor Servicing
Attending to Grievance Redressal (end to end)
Coordination with RTA
IEPF Claim / Transfer of Shares/Dividend related process
SCORES / ODR platform management
Advisory
Conducting knowledge management sessions internally
Interacting with other departments for business support and advisory
Annual Report and Others
Annual Report preparation / drafting
Board’s Report / Notice / Corporate Governance Report
Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
Data collation
Fund raising
ESOP / SARs
Allotment of ESOP Shares
Corporate Action
Listing process
ESOP / SARs disclosures
Review / monitoring MIS
Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly
Coordination for Audit / providing data – Secretarial / Statutory
Collation of data / documents
Sharing data / documents through FTP, etc.

Responsibilities

Compliance with:
Companies Act, 2013
SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc. Debenture Trustee compliances
Board & Committee Meetings
Drafting and finalising
Notice, Agenda and Minutes of meetings
Agenda items / notes and resolutions Summary of minutes
Uploading documents on Meeting management application
Actions / Follow-ups
Actionable Items Reports Follow-ups with stakeholders for implementation / reporting of actionable items
Shareholder Meetings / Postal Ballot
Notice of General Meetings / Postal Ballot
E-voting Process and Voting Results Minutes
Investor Servicing
Attending to Grievance Redressal (end to end)
Coordination with RTA
IEPF Claim / Transfer of Shares / Dividend related process SCORES / ODR platform management
Advisory
Conducting knowledge management sessions internally Interacting with other departments for business support and advisory
Annual Report and Others
Annual Report preparation / drafting Board’s Report / Notice / Corporate Governance Report
Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
Data collation Fund raising
ESOP / SARs
Allotment of ESOP Shares
Corporate Action
Listing process
ESOP / SARs disclosures Review / monitoring MIS
Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly
Coordination for Audit / providing data – Secretarial / Statutory
Collation of data / documents
Sharing data / documents through FTP, etc.

FAQs

What are the key compliance areas for this position?

The key compliance areas include the Companies Act, 2013, SEBI (LODR) Regulations, Insider Trading, Takeover Code, ICDR, and filing of disclosures with Stock Exchanges, ROC, RBI, etc.

What types of meetings will I be involved in?

You will be involved in Board & Committee meetings, Shareholder meetings, and coordination for Postal Ballots.

What documentation will I need to draft and finalize?

You will need to draft and finalize notices, agendas, minutes of meetings, actionable items reports, and any other relevant documentation.

Will I be responsible for follow-ups on actionable items?

Yes, you will be responsible for follow-ups with stakeholders for the implementation and reporting of actionable items.

What role will I play in investor servicing?

You will attend to grievance redressal, coordinate with the RTA, and manage processes related to IEPF claims, transfer of shares, and dividends.

What kind of advisory work will I undertake?

You will conduct internal knowledge management sessions and interact with other departments for business support and advisory.

What is involved in the preparation of the Annual Report?

You will be responsible for drafting the Board’s Report, Notice, Corporate Governance Report, and coordinating with stakeholders for data collation and fundraising.

Will I have any responsibilities related to ESOPs or SARs?

Yes, you will manage the allotment of ESOP shares, corporate actions, the listing process, and associated disclosures, as well as review and monitor MIS.

What is expected during an inspection by regulatory authorities?

You are expected to provide data promptly during inspections by regulatory authorities, including the Reserve Bank of India.

Will I need to assist with audit coordination?

Yes, you will coordinate for audits by providing data and collating necessary documents.

Is there any specific software or platforms I will be using?

You will be uploading documents on a meeting management application and managing the SCORES/ODR platforms for investor servicing.

Kotak Mahindra Bank

Finance

Industry

10,001+

Employees

Mission & Purpose

Kotak Mahindra Bank is a leading Indian financial services conglomerate that offers a wide range of banking and financial products, including personal, corporate, and investment banking services. They provide solutions such as loans, savings accounts, insurance, asset management, and wealth management. Kotak Mahindra Bank’s ultimate mission is to drive growth by delivering innovative and customer-centric financial services while maintaining the highest standards of integrity and professionalism. Their purpose is to empower individuals, businesses, and institutions by offering tailored financial solutions that enhance their financial well-being and support economic progress.