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Senior Administrator, Department of Population Health

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University of Texas at Austin

Sep 19, 2024

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Austin
  • Quick Apply

AI generated summary

  • You must have a Master’s degree or equivalent experience, 5+ years in health leadership, strong financial acumen, excellent communication, and organizational skills. Academic medicine experience is preferred.
  • You will oversee daily operations, manage finances, develop strategic plans, support education and research programs, build community partnerships, and ensure compliance and efficiency.

Requirements

  • Required Qualifications
  • Master's degree in a relevant field (e.g. MBA, MHA, etc.) or equivalent high-level leadership experience.
  • At least five (5) years of experience in leadership positions in health-related organizations.
  • Demonstrated ability to work effectively and collaboratively in a multi-disciplinary environment with physician, scientist, educator, administrative, supervisory, and allied health staff.
  • Demonstrated experience with managing a complicated and complex organization with multiple stakeholders.
  • Strong financial and funds flow experience and acumen managing various sources of funding streams.
  • High-level communication skills.
  • Ability to exercise resourcefulness and good judgment in a fast-paced environment.
  • Ability to manage multiple streams of work.
  • Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills.
  • Proven success in operational excellence and performance improvement.
  • The Dell Medical School is especially interested in qualified candidates who can contribute to excellence within the learning health system.
  • The successful candidate should have excellent communications skills, leadership abilities, and possess the highest ethical standards.
  • Relevant education and experience may be substituted as appropriate.
  • Preferred Qualifications
  • Organization building experience.
  • Large-scale implementation experience.
  • Previous experience in academic medicine is strongly preferred, including managerial expertise in clinical, academic, faculty affairs, training program administration, and/or clinical program development and operations in an academic setting.
  • Experience and knowledge of UT Austin financial and academic policies, processes and systems.

Responsibilities

  • - Work with the Chair and Department Senior Leadership to develop and implement a strategic plan for growing and developing a sustainable business plan for the Department. Develop and manage policies and strategies needed to implement the Departments’ vision for clinical, educational and research program development. Support the design of programs and associated funding proposals.
  • - Responsible for management of daily operations at the department or division level, ensuring alignment with the institutional strategic plan and objectives.
  • - Develop, implement & and manage clinical productivity, financials and reporting dashboards
  • - Oversee and manage the Departments’ financials including:
  • - Develop financial strategies including revenue and charge capture optimization
  • - Prepare, direct and manage the department operating budgets and accounts.
  • - Present monthly, quarterly and annual financial/strategic reports to Dell Med leadership.
  • - Serves as the senior department leader and ambassador to interface with Dell Med/University of Texas Medical Center shared services teams to assure industry-leading best practices on financial, human resources, compliance and legal management of services.
  • - Build and maintain strong relationships with Dell Medical’s partners leaders/stakeholders and other community-based organizations to align on priorities and partnerships when opportunities are identified. Lead for developing and managing clinical contracts with external partners; oversee contract invoicing for the department
  • - Oversee faculty compensation plan and all financial functions including FTE cost allocations, contracting, invoicing, purchasing and financial reporting. Oversee the departments’ use of space, including assignment, ensuring efficiency use, maintenance, and coordination of renovations.
  • - Provide administrative leadership of department education programs, strategic planning and education infrastructure.
  • - Work with the Chair, residency program director, medical student director, faculty and staff to plan, guide, and direct programs and teams to carry out the education mission of the Department.
  • - Partner with the Education pillar to efficiently streamline and support the education mission
  • - Provide administrative leadership and works in partnership with Research Administration for all extramural research processes, including clinical trials, grant submissions and pre/post award activities. Serves as point of contact for principal investigators’ business and administrative needs.
  • - In partnership with leadership and development team at Dell Med, develop and implement a strategic plan aligned with the institution’s strategic plan to ensure alignment with the mission of the department and institution with philanthropic donors, foundations and non-profit entities. Work with appropriate entities to develop and manage agreements, contracts and reporting.
  • - Serves and performs in broader institutional assignments/task forces and committees as assigned depending on competency mastery, capacity and workload.
  • - Other related duties as assigned.

FAQs

What is the position title for this job?

The position title is Senior Administrator, Department of Population Health.

What are the weekly scheduled hours for this position?

The weekly scheduled hours for this position are 40 hours.

Is this position exempt or non-exempt?

This position is classified as exempt.

When is the earliest start date for this position?

The earliest start date for this position is August 26, 2024.

Where is the location of this job?

The location of this job is in Austin, TX.

What are the primary responsibilities of the Senior Administrator?

The primary responsibilities include developing and implementing a strategic plan, managing daily operations, overseeing financial management, building relationships with stakeholders, and providing administrative leadership for education and research programs.

What are the required qualifications for this position?

Required qualifications include a Master's degree in a relevant field or equivalent high-level leadership experience, at least five years of experience in leadership positions in health-related organizations, strong financial acumen, and high-level communication skills.

What are the preferred qualifications for this role?

Preferred qualifications include organization building experience, previous experience in academic medicine, and knowledge of UT Austin financial policies and systems.

What materials are required to apply for this job?

Required materials include a resume/CV, three work references with contact information, and a letter of interest.

Will a background check be conducted for this position?

Yes, a criminal history background check will be required for finalists under consideration for this position.

Is the University of Texas at Austin an equal opportunity employer?

Yes, the University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable laws regarding nondiscrimination and affirmative action.

What is the salary range for this position?

The salary range for this position is open and not specified.

Are there specific employment eligibility requirements?

Yes, regular staff who have been employed in their current position for the last six continuous months are eligible to apply for openings being recruited for.

Does this position offer retirement plan eligibility?

Yes, the retirement plan for this position is Teacher Retirement System of Texas (TRS) with the option to elect the Optional Retirement Program (ORP) subject to the position being at least 40 hours per week.

What should I do if I am a current university employee or contingent worker?

If you are a current university employee or contingent worker, you must apply within Workday by searching for Find UT Jobs and updating your Professional Profile before applying.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.