Logo of Huzzle

Home

Matches

Explore

Manage

Senior Admissions Officer

image

University of British Columbia

Sep 18, 2024

Applications are closed

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • Vancouver

Requirements

  • High School graduation, plus two year post secondary diploma, plus four years of related experience or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
  • Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
  • Advanced computer skills including hands-on experience with Microsoft Office, web browsers, HTML, Salesforce, Workday, as well as knowledge of SIS are preferred.
  • Excellent oral and written communication skills are required including the ability to compose detailed correspondence and reports.
  • Ability to work independently and be well organized.
  • High degree of accuracy and attention to detail.
  • Ability to work in a high-volume, high-pressure environment, establish priorities, and meet deadlines.
  • Ability to be tactful and articulate dealing with internal and external stakeholders from diverse cultures.

Responsibilities

  • Acts as resource person to all Recruitment and Admissions employees in the admissions area providing training, technical support and overseeing maintenance and data entry for business diploma, undergraduate and graduate programs applications.
  • Oversees the online Recruitment and Admissions application ecosystems and the diploma, undergraduate and professional graduate programs websites. Troubleshoots any technical difficulties encountered by prospective applicants. Provides recommendations to the unit’s senior leadership team for improvements and modifications regarding the online application systems and acts as an intermediary with the IT consultants.
  • Develops new reports from the online application systems to support admissions, pipeline management, application fees, deposit reconciliations and the student record matriculation process; this includes report creation and modification in the online application systems. Generates reports for statistical purposes.
  • Downloads admissions data from the online application systems. Imports electronic GMAT/GRE and English Proficiency Test scores into the online application systems. Troubleshoots and corrects problems when importing data from external sources into the online application systems.
  • Oversees the integrity of the admissions data through manual modification of database fields to correct errors with UBC IT’s and UBC Sauder BTMO’s support.
  • Ensures the security of the online application systems, working with UBC IT and Sauder BTMO to set up user access and monitor the integrity of the systems.
  • Evaluates transcripts for domestic and international applicants according to admission guidelines. Follows up on missing documentation and preparation of documentation. Refers unusual transcripts to the Faculty of Graduate Studies for evaluation.
  • Assesses applicants’ eligibility based on program requirements. Evaluates applicants’ test waiver and course exemption requests.
  • Reviews applicants’ deferral and fee refund requests based on the school’s policies.
  • Inputs academic, GMAT/GRE scores, English Proficiency Test (TOEFL, IELTS, MELAB, PTE, CAEL, etc.) results, work experience and other general information to the online application systems for received admission applications.
  • Assists the Associate Director, Admissions, and the Associate Manager, Admissions and Operations on broad-based admissions and readmissions evaluation of the undergraduate program (including the dual degree program).
  • Prepares ready-for-decision applications for the Admissions Committees to review.
  • Coordinates challenge exams scheduling and communications.
  • Responsible for the articulation process for Commerce courses transfer credit assessments and collaborates with course coordinators.
  • Composes correspondence to applicants independently, based on established guidelines, regarding admission requirements and the Admissions Committee's decisions on their applications.
  • Reconciles tuition deposits, application fees and preparatory course fees. Arranges the transfer of said fees to Financial Services, Faculty of Graduate Studies, and Enrolment Services.
  • Acts as a liaison with applicants, students, employees, faculty, Faculty of Graduate Studies, Enrolment Services and IT consultants. Answers inquiries from general public, academic advisors, students, applicants, and employees regarding online materials, programs websites, admissions, program requirements, registration and fees.
  • Analyzes all applicants’ academic performance, GMAT/GRE, English Proficiency Test results, and non-academic performance for fellowship consideration. Provides a ranked shortlist of suitable applicants to the Admissions Committee for approval.
  • Offers subject matter expertise on complex UBC Sauder admission policies and procedures.
  • Performs other duties within the qualifications and requirements of the job.

FAQs

What is the main role of the Senior Admissions Officer?

The Senior Admissions Officer is responsible for overseeing the admissions processes and procedures for diploma and undergraduate programs, as well as professional business graduate degree programs at the UBC Sauder School of Business.

What qualifications are required for this position?

The minimum qualifications include high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience.

What skills are preferred for candidates applying for this role?

Preferred skills include advanced computer skills (including Microsoft Office, web browsers, HTML, Salesforce, Workday, and knowledge of SIS), excellent oral and written communication skills, high attention to detail, and the ability to handle high volumes in a high-pressure environment.

Who does the Senior Admissions Officer report to?

The Senior Admissions Officer reports to the Associate Director, Admissions.

What is the compensation range for this position?

The compensation range for the Senior Admissions Officer position is $4,739.00 - $5,102.00 CAD monthly.

When is the application deadline for this position?

The application deadline for the Senior Admissions Officer position is September 23, 2024, at 11:59 PM.

Is there an opportunity for professional development or training in this role?

Yes, the Senior Admissions Officer acts as a resource person for training and technical support within the Recruitment and Admissions team.

What kind of environment does UBC Sauder School of Business promote?

UBC Sauder promotes a collaborative and respectful culture that values diversity and inclusion among its community members.

Will the Senior Admissions Officer be involved in evaluating transcripts?

Yes, the Senior Admissions Officer will evaluate transcripts for both domestic and international applicants according to admission guidelines.

What kind of data management responsibilities does this position entail?

This position involves overseeing the admissions data integrity, generating reports, and troubleshooting technical difficulties related to the online application systems.

image

University of British Columbia

Education
Industry
10,001+
Employees

Mission & Purpose

The University of British Columbia is a public research university in British Columbia, Canada. Founded in 1908 as the McGill University College of British Columbia, the university became independent and adopted its current name in 1915