Senior Event Coordinator

McLaren Racing

Oct 11, 2024

Applications are closed

Job
Full-time
Senior Level
Customer Relations

Requirements

Significant proven experience in a similar events role in either a corporate, hotel, or sporting environment with customer focus
Able to manage own workload and prioritise around changing requirements
Strong IT skills including Excel, PowerPoint, Outlook, Word, and Microsoft Office packages
Extremely high level of attention to detail
Highly organised
Agile and able to adapt style to work with stakeholders across multiple levels
Ability to manage multiple tasks simultaneously while working under pressure
Excellent written and oral communication skills
Ability to listen and understand conflicting viewpoints
Problem solving with a solutions-based approach
Experience of content capture logistics and working with crews
Understanding of health and safety requirements for event delivery
Experience of dealing with clients and stakeholders on a global basis at all levels
Team player with proven experience of working well within a team, as well as being able to manage own workload, taking responsibility and ownership
Proactive – thinking about the future and planning and preparing for what lies ahead
Agile – Able to adapt in a fast-paced, high-pressure, ever-changing environment and think on your feet to make quick decisions
Confident – able to deal with challenging situations and high-pressure environments
Collaborative – takes a holistic view of situations and works for the common good of the team and the organization
Flexible - able to change plans and work in an agile manner depending on requirements
Accountable - takes ownership of responsibilities and delivers on these
Results-driven – has an outstanding work ethic with a proactive approach and is able to work with urgency, pace, and purpose
Communicative – able to interact with C-suite VIPs as well as film crews and many levels in between
Brave – resilient in the face of challenge and able to make tough decisions in the pursuit of excellence
Inclusive – able to consider all viewpoints and promote a no-blame culture
Respectful – acts with integrity, shares feedback honestly and constructively
Innovative – seeks out new ideas and is open to new thinking

Responsibilities

Planning, administration, and execution of a variety of key stakeholder events delivered to the McLaren world-class standard. Events range in size and complexity, including but not limited to, networking events, tours, meetings, employee engagement events, large-scale boulevard dinners, conferences, race viewings and content capture.
Support the team with other events as required on the day and sometimes in the planning.
On-site event management, working with various internal and external stakeholders to oversee logistics and ensure delivery to the McLaren standard.
Deal with conflicting and challenging situations as they arise to ensure no impact to the guest experience.
Administration of event enquiries, ensuring bookings are managed in a timely manner.
Working with the team to schedule events and manage conflicting requirements.
Detailed recording of event specifics to ensure accurate reporting via our database.
Budget creation and management for each event, ensuring stakeholders have given budget approval and finance systems are updated to ensure accurate invoicing.
Creation and timely distribution of event schedules to ensure all stakeholders are kept up to date and able to deliver on requirements.
Ensure all health and safety requirements are met.
Ordering of event collateral.
Supplier bookings and briefings for own event requirements, ensuring kept up to date and working within guidelines set.
Build and develop strong relationships with key stakeholders, understanding their objectives and business challenges.
Some day-to-day supplier management.
Collaborate on projects to ensure the continuous development of the guest experience at all events.
Continuous review of relevant processes to ensure operational efficiency.

FAQs

What is the role of a Senior Event Coordinator at McLaren Racing?

The Senior Event Coordinator at McLaren Racing is responsible for delivering world-class brand experiences for key stakeholders, managing events from planning to execution, and ensuring that all activations represent the McLaren brand.

What kind of events will I be managing?

You will manage a variety of events, including networking events, tours, meetings, employee engagement events, large-scale boulevard dinners, conferences, race viewings, and content capture.

Is prior experience in a similar role required?

Yes, significant proven experience in a similar events role, whether in a corporate, hotel, or sporting environment, is essential for this position.

What are the working hours for this role?

The role requires flexibility and may include unsociable hours, such as weekends and long event days, in addition to predominantly being office-based.

What skills are essential for the Senior Event Coordinator position?

Essential skills include strong attention to detail, high organization, the ability to manage multiple tasks simultaneously, excellent communication skills, and proficiency in Microsoft Office applications.

Will I be working with internal and external stakeholders?

Yes, significant collaboration with various internal and external stakeholders is essential to ensure the commercial success of the events.

Is there an opportunity for career development in this role?

Yes, the role encourages continuous innovation and improvement, providing opportunities for career development and learning within the event management field.

What kind of working environment can I expect?

You can expect a fast-paced, high-performance environment where the team is determined to push boundaries and deliver cutting-edge experiences.

What benefits does McLaren Racing offer?

McLaren Racing offers a comprehensive benefits package that includes private healthcare, car schemes, life insurance, and generous pension contributions, along with access to facilities like a gym and restaurant.

Is teamwork emphasized in this role?

Yes, being a team player who can also manage individual responsibilities is crucial, as collaboration for the common good of the team and the organization is highly valued.

McLaren Racing

The home of McLaren Racing. Let's get down to business! 🏁

Entertainment & Media

Industry

1001-5000

Employees

1963

Founded Year

Mission & Purpose

McLaren Racing was founded by racing driver Bruce McLaren in 1963. The team entered its first Formula 1 race in 1966. McLaren has since won 20 Formula 1 world championships, 183 Formula 1 grands prix, the Indianapolis 500 three times, and the Le Mans 24 Hours at its first attempt. McLaren Racing competes across five racing series. In 2024, the team competes in the FIA Formula 1 World Championship with McLaren F1 drivers Lando Norris and Oscar Piastri. In 2024, Arrow McLaren will compete in the NTT INDYCAR SERIES with Arrow McLaren drivers Pato O’Ward, Alexander Rossi and David Malukas, the ABB FIA Formula E World Championship with NEOM McLaren Formula E Team drivers Sam Bird and Jake Hughes, and the Extreme E Championship with NEOM McLaren Extreme E Team drivers Cristina Gutiérrez and Mattias Ekström. The team also competes in the F1 Esports Pro Championship as McLaren Shadow, having won the 2022 Constructors’ and Drivers’ Championships. McLaren is a champion for sustainability in the sport and a signatory to the UN Sports for Climate Action Commitment. It is committed to achieving net zero by 2040 and fostering a diverse and inclusive culture in the motorsport industry.