Senior Human Resources Analyst (AM) - Recruitment or Benefits Administration

City of Santa Ana

Feb 9, 2025

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Santa Ana

Requirements

Four (4) years of progressively responsible professional experience in human resources administration, including one (1) year of lead or supervisory experience, supplemented by a Bachelor’s degree from an accredited college or university with major course work in Human Resources, Public Administration, Business Administration, or a related field. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience, education, and training must provide the knowledge, skills, and abilities listed below.
Knowledge of: Public sector human resources administration; pertinent federal, state, and local public sector employment and benefits administration laws, codes, and regulations, such as Equal Employment Opportunity, Uniform Guidelines on Employee Selection, Public Employees' Retirement Law, Consolidation Budget Reconciliation Act, Health Insurance Portability and Accountability Act, Public Employees' Medical and Hospital Care Act, Section 125 Cafeteria Plans, Healthy Workplace Healthy Families Act of 2014, Affordable Care Act of 2010, South Coast Air Quality Management District Rule 2202, and On-Road Vehicle Mitigation Options; rideshare incentive programs; personnel rules and regulations; municipal codes, resolutions, and labor agreements; statistical principles and research methodology; content and criterion validity techniques; principles and practices of public administration; principles and practices of supervision, training, performance evaluation, and discipline; municipal budgetary processes and controls; methods and techniques of research, statistical analysis, and applicable quantitative methods; municipal government administration; business letter writing and report preparation; content and criterion validity techniques; and office procedures, methods, and equipment, including computers and office software applications.
Ability to: Perform advanced professional, technical, and analytical human resources work; recommend, implement, and evaluate goals, objectives, programs, projects, policies, and procedures; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; maintain confidentiality of private or sensitive information; assist in the preparation and administration of unit budgets; plan and organize work to meet changing priorities and deadlines; prepare clear and concise technical staff reports, correspondence, policies, procedures, and other written materials; conduct complex research projects; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; maintain appropriate and effective recordkeeping; operate office equipment, including computer equipment and office software applications; communicate tactfully, clearly, and concisely, both orally and in writing; and establish and maintain effective working relationships with department management, City employees, employee organizations, elected and appointed City officials, and the public.
Possession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this classification.
Possession of a Master’s degree from an accredited college or university with major course work in Human Resources, Public Administration, Business Administration, or a related field is highly desirable.
Possession of professional certifications from the Human Resources Certification Institute, Society of Human Resources Management, International Public Management Association for Human Resources, and/or International Foundation of Employee Benefit Plans is highly desirable.

Responsibilities

Performs advanced and responsible professional and technical duties in support of the Human Resources Operations Division, including but not limited to (health) benefits and recruitment and selection.
Assists in the administration of health benefit programs, including reviewing employee benefit eligibility and auditing benefit enrollment and billings; administers Citywide rideshare, tuition reimbursement, and wellness programs; coordinates and plans benefits activities and events, such as benefit open enrollment and health fairs; oversees benefit orientation processes; conducts retirement counseling and advises on retirement processes; administers labor agreement benefit provisions; and provides benefits assistance to staff.
Participates in the City's recruitment and selection activities; develops and reviews recruitment plans and activities; works with managers to analyze staffing needs; and conducts the more difficult recruitments and examinations for sensitive or high-level positions.
Ensures recruitment and selection procedures and compensation practices are maintained consistently Citywide and in accordance with applicable laws, regulations, rules, and bargaining agreements.
Reviews recruitment plans and activities; negotiates job offers to include total compensation packages with executive and high ranking managers; and analyzes the results of written, oral, performance, and related employee selection examinations.
Ensures job-related valid screening techniques are implemented; advises on appropriate and effective outreach and advertising efforts; and provides related assistance and information to employees and applicants.
Provides highly technical assistance with other employee related programs and activities, including the administration of performance appraisals, bilingual examinations, personnel actions, and seniority analysis.
Develops, coordinates, and participates in marketing and outreach efforts; and maintains program content, including online resources.
Supports employee on- and off-boarding activities, including medical and background check, new hire, separation, and retirement administration processes.
Assists in the development and implementation of City rules, programs, policies, and procedures in compliance with state, federal, and other regulatory agency rules, regulations, provisions, policies, and procedures.
Conducts research, analyzes data, and prepares written and statistical reports for a variety of human resources administrative, operational, and policy issues; analyzes alternatives and makes recommendations; discusses findings with management staff and prepare reports of study conclusions; and oversees and assists in the implementation of recommendations.
Assists in the administration of assigned program budgets, including forecasting of funds for staffing, services, equipment, materials, and supplies; helps monitor expenditures; and recommends adjustments, as necessary.
Oversees the preparation and administration of requests for proposals and contracts for a variety of professional and contract services; participates in the vendor selection processes; assists in the submission of reports required for City Council approval; and administers and tracks approved contracts.
Assigns, directs, coordinates, and reviews work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; and works with staff to identify and resolve problems.
Selects, trains, motivates, and evaluates assigned personnel; provides and/or coordinates staff training; works with employees to correct deficiencies; and implements discipline procedures.
Provides information and assistance to City staff, the public, and outside agencies and organizations regarding Human Resources Department programs, rules, policies, and procedures.
Provides complex professional staff assistance to management staff; participates on a variety of committees and boards; prepares staff reports and other correspondence; and presents data.
May assist in the administration of Personnel Board proceedings and/or other professional boards and commissions.
Performs other duties as assigned.

FAQs

What is the main focus of the Senior Human Resources Analyst position in Santa Ana?

The main focus of the Senior Human Resources Analyst position is to perform advanced professional and technical duties in support of the Human Resources Operations Division, particularly in areas such as recruitment and selection as well as benefits administration.

Is prior supervisory experience required for this role?

Yes, the position requires a minimum of one year of lead or supervisory experience in human resources administration.

What educational qualifications are needed for the Senior Human Resources Analyst position?

Candidates must possess a Bachelor’s degree from an accredited college or university with major coursework in Human Resources, Public Administration, Business Administration, or a related field. A Master's degree is highly desirable.

What types of benefits are administered by the Senior Human Resources Analyst?

The Senior Human Resources Analyst assists in the administration of health benefit programs, rideshare programs, tuition reimbursement, wellness programs, and conducts retirement counseling.

How will the selection process be conducted?

The selection process includes a Writing Skills Examination and an Oral Interview Examination. Candidates must achieve a passing score in each component to be placed on the eligible list.

Are there any professional certifications that would be beneficial for this position?

Yes, possession of professional certifications from organizations such as the Human Resources Certification Institute, Society of Human Resources Management, International Public Management Association for Human Resources, and/or International Foundation of Employee Benefit Plans is highly desirable.

Will the Senior Human Resources Analyst have the opportunity to rotate among assignments?

Yes, the Senior Human Resources Analyst may be required to rotate among assignments in recruitment and selection or benefits administration based on qualifications.

Is experience in public sector human resources necessary for this role?

Yes, candidates should have knowledge of public sector human resources administration and relevant employment laws and regulations.

What skills are essential for the Senior Human Resources Analyst position?

Essential skills include advanced analytical abilities, excellent communication skills, knowledge of public sector employment laws, budget management skills, and the ability to maintain confidentiality.

What are the working conditions for this position?

The position may require a valid California Class “C” Driver’s License and the ability to perform office duties, interact with the public, and attend meetings as required.

City of Santa Ana

www.santa-ana.org/careers

Government

Industry

1001-5000

Employees

1869

Founded Year

Mission & Purpose

The City of Santa Ana employs over 1,400 municipal staff who work hard every day to deliver efficient public services in partnership with our community. We strive to ensure public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Santa Ana is downtown for the world famous Orange County, California. It is the County Seat, the second-most populous city in Orange County, and is home to a vibrant evening scene and arts community.