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Staffing Coordinator PICU, Respiratory and Transport Team

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IWK Health Centre

Aug 1, 2024

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • Halifax

Requirements

  • Minimum High School Diploma or GED required.
  • Graduate of a recognized office administration program required. A combination of equivalent education and experience may be considered.
  • Minimum of two (2) years related experience required; four (4) years in a health care setting preferred.
  • Previous experience in payroll entry preferred; experience in SAP an asset.
  • Keyboarding and data entry skills of a minimum of 40 wpm are required. Testing will be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
  • Advanced working knowledge of MS Office Suites and other computer programs/software required.
  • Familiarity with relevant collective agreements preferred.
  • Strong analytical skills, ability to quickly assess situations and to make decisions using sound judgement required.
  • High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
  • Excellent multitasking, organizational, and prioritization skills required.
  • Demonstrated ability to work in an interprofessional care team environment, and to work independently and/or with minimal supervision required.
  • Demonstrated strong interpersonal communication and collaboration skills required.
  • Flexibility to meet workload demands required.
  • Demonstrated commitment to patient and family-centred care required.
  • Knowledge of Meditech preferred.
  • Working knowledge of medical terminology is an asset.
  • Competencies in other languages are considered an asset.

Responsibilities

  • Ensuring schedules are created and posted in accordance with the relative Collective Agreements
  • Preparing master rotations and one-time schedules maintaining a proper mix of classifications
  • Preparing duty lists as needed and monitoring utilization of benefit banks
  • Monitoring utilization of casual staff
  • Filling relief assignments according to the collective agreement and accepted practices
  • Informing Manager of staffing challenges and time available in employee entitlement banks
  • Ensuring compensation is paid in accordance with the collective agreement
  • Entering adjustments to the schedule, premiums, and time cards, and ensuring benefit hours are taken appropriately
  • Ensuring payroll and time entries are accurately reported with appropriate documentation

FAQs

What is the job title for this position?

The job title is Staffing Coordinator for the PICU, Respiratory, and Transport Team.

What organization is offering this position?

The position is offered by IWK Health.

What is the location of the job?

The job is located in Halifax, Nova Scotia.

What type of employment is this position?

This is a temporary hourly full-time long-assignment position (100% FTE) for 12 months.

What is the expected start date for this position?

The expected start date is as soon as possible (ASAP).

What are the working hours for this position?

The working hours are Monday to Friday from 0800 to 1600, but may be subject to change.

What is the compensation range for this position?

The compensation range is $28.2392 to $31.1468 per hour.

What are the educational qualifications required for this position?

A minimum of a High School Diploma or GED is required, along with graduation from a recognized office administration program. Equivalent education and experience may also be considered.

How much experience is necessary for applicants?

A minimum of two (2) years of related experience is required, with four (4) years in a health care setting preferred.

Is experience in payroll entry necessary for this role?

Previous experience in payroll entry is preferred, and experience with SAP is considered an asset.

What type of skills are important for applicants to have?

Important skills include advanced working knowledge of MS Office, strong analytical and organizational skills, attention to detail, and the ability to multitask.

Are there any specific software or system knowledge requirements?

Familiarity with relevant collective agreements is preferred, along with knowledge of Meditech and a working knowledge of medical terminology as assets.

What qualities are emphasized in the job description?

The job emphasizes qualities such as initiative, diligence, teamwork, flexibility, and a commitment to patient and family-centered care.

How does IWK Health promote diversity in the workplace?

IWK Health is committed to promoting an anti-racist environment and encourages applicants who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ to apply.

What should applicants expect in terms of the interview process?

Applicants selected for an interview may request accommodations, and the offer of employment is conditional upon satisfactory completion of background checks and confirmation of credentials.

Are internal employees given preference for this position?

Yes, preference is given to bargaining unit employees for unionized positions.

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IWK Health Centre

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

IWK Health is an internationally recognized academic health sciences centre located in Halifax, NS dedicated to the highest standards of patient and family-centred care, research and education. The IWK is an integral part of the region’s communities, caring for a population of two million women, children, youth and families across Nova Scotia, Prince Edward Island and New Brunswick, and providing sub-specialty care to residents of Newfoundland & Labrador. As one of two provincial health authorities in Nova Scotia, the IWK is shaping, cultivating and stewarding the health agenda for families and has charted an ambitious course to world-class outcomes. MISSION: To passionately pursue a healthy future for women, children, youth and families VALUES: Safe, Compassionate Care through Leadership, Innovation, Integrity, and Partnerships