Student Affairs Coordinator

McGill University

Aug 13, 2024

Applications are closed

Job
Full-time
Mid Level
Montréal

Requirements

- Seeking an individual who is enthusiastic and detail-oriented to support graduate students in the Department of Electrical and Computer Engineering.
- Student affairs and student records experience at the university level required.
- Proven client-focus with an ability to establish productive relationships with students, professors and stakeholders.
- Strong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.
- Demonstrated ability to clearly transmit and receive information.
- Demonstrated ability to listen and assist students with problems.
- Proven ability to work in a PC environment using Microsoft Office (Excel; Word; PowerPoint) spreadsheets, word-processing, databases, Minerva and Banner SIS.
- Ability to work autonomously and as part of a team.
- Strong verbal and written communication skills in English and French.
- Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- The level of English required for this position has been assessed at a level 4.
- Minimum Education and Experience: DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies.

Responsibilities

Receives and provides detailed information and explanations to students.
Participates in the organization of admissions and registration.
Prepares, examines and verifies admissions and registration session files.
Ensures follow-up.
Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
Informs students in relation to their files.
Resolves problems.
Ensures the application of academic regulations and deadlines.
According to the needs of the unit, prepares residency rotation and other student activity schedules, contacting the necessary officials to coordinate and verify placement.
Coordinates application process for awards, scholarships and fellowships.
Distributes application forms and provides information on procedures and deadlines.
Verifies that student files are complete and, as required, ensures necessary linkage with admissions process.
Liaises with students, teaching staff, departments, faculties, services, high schools, CEGEPS, training centres, and university and governmental authorities.
Provides explanations related to academic regulations, student records, programs and calendars.
Maintains filing system and prepares material for archiving.
Performs data entry and updating of student files.
Resolves related problems.
Organizes meetings and attends various committees such as the admissions or program committees.
Prepares minutes and follows up as required.
Provides information to other members of the unit on files for which the member has specific knowledge and experience.
Maintains up-to-date knowledge of current policies, procedures and regulations.

FAQs

What is the primary role of the Student Affairs Coordinator?

The primary role of the Student Affairs Coordinator is to provide administrative support for academic student affairs, including processing admissions, registration, graduation, and assisting students with related issues.

What qualifications are required for this position?

The position requires a DEP in Office Systems or Secretarial Studies, along with 4 years of related experience.

Is knowledge of both English and French required for this job?

Yes, strong verbal and written communication skills in both English and French are required, as the position involves communication in an English-language university setting.

What are the typical work hours for this position?

The position is full-time, requiring 33.75 hours per week.

Who does the Student Affairs Coordinator report to?

The Student Affairs Coordinator reports to the Graduate Program Administrator.

What is the salary range for this position?

The hourly salary for the position ranges from $29.42 to $36.46, depending on experience and qualifications.

What skills are essential for the Student Affairs Coordinator role?

Essential skills include attention to detail, the ability to multi-task under pressure, strong client-focus, excellent communication, and proficiency in Microsoft Office applications.

What type of experience is preferred for applicants?

Applicants should have student affairs and student records experience at the university level, with a proven ability to build productive relationships with students and stakeholders.

What is the deadline to apply for this position?

The deadline to apply for the Student Affairs Coordinator position is August 23, 2024.

How does McGill University approach diversity and equity in hiring?

McGill University is committed to equity and diversity within its community and welcomes applications from various designated groups, actively encouraging candidates to self-identify.

McGill University

One of Canada's best-known institutions of higher learning and one of the leading universities in the world

Education

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Employees

1821

Founded Year

Mission & Purpose

McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year. The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking. McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.