Student Records Specialist (Term)

University of Toronto

Sep 12, 2024

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Education & Teaching
Toronto

Requirements

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum four years of recent and related experience in the management of student records and enrolment/registration processes.
Demonstrated experience with degree, program, and course requirements in a post-secondary institution.
Demonstrated experience with ROSI (or a similar student information system) and an understanding of Degree Explorer (or similar degree assessment/audit system) and of eMarks (or similar mark submission system).
Experience with records management and the application of Faculty of Arts and Science calendar rules.
Experience with data management and coordination and ensuring data integrity.
Experience interpreting policies related to records and enrollment, and providing significant input into local policies, procedures and practices.
Proficient in Windows and MS Office including Word, Excel and Access.
Expert knowledge using ROSI or similar student record systems.
Excellent logical, critical thinking, problem solving, analytical and organizational skills.
Extensive troubleshooting skills.
Excellent interpersonal skills with demonstrated focus on service excellence, process improvement, and professionalism.
Excellent verbal and written communication skills.

Responsibilities

Creating and updating student records
Implementing plans and process improvements for registration and enrollment activities
Advising staff on the interpretation of academic regulations and its impact to student records and assessments
Reviewing and assessing student records to confirm eligibility to graduate
Following rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
Keeping well-informed on University programs, policies and procedures
Responding to service requests in a timely fashion
Serving as a resource to others by providing (non-supervisory) job-related guidance

FAQs

What is the application deadline for the Student Records Specialist position?

The application deadline is September 20, 2024, at 11:59 PM ET.

Is this position full-time or part-time?

This is a full-time term position.

How long is the term for the Student Records Specialist position?

The term for this position is until March 2026.

What is the pay scale for this position?

The position falls under USW Pay Band 12, with a salary starting at $79,874, with annual step progression up to a maximum of $102,147.

What qualifications are required for this job?

A Bachelor's Degree or an acceptable combination of equivalent experience, along with a minimum of four years of recent and related experience in managing student records and enrollment processes are required.

What skills are important for success in this role?

Important skills include adaptability, communication, organization, proactivity, problem-solving, and being a team player.

Is experience with specific systems required for this position?

Yes, demonstrated experience with student information systems like ROSI, degree assessment systems, and mark submission systems is required.

Are there any specific communities encouraged to apply for this position?

Yes, candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply.

What are the main responsibilities of the Student Records Specialist?

Responsibilities include creating and updating student records, advising staff on academic regulations, reviewing student records for graduation eligibility, and implementing process improvements for registration and enrollment activities.

Who does the Student Records Specialist report to?

The Student Records Specialist reports to the Associate Director, Enrolment Services & Records in the Office of the Faculty Registrar.

University of Toronto

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Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.