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Subcontracts Administrator , GPS (Government & Public Services)

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Deloitte

Oct 10, 2024

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • Government & Politics
    Logistics
  • Wichita

Requirements

  • 1-3 years of relevant professional experience in staffing, recruiting, or procurement
  • Knowledge of procurement lifecycle
  • Strong prioritization skills, including the ability to balance multiple high priority tasks and re-prioritize during a workday
  • Demonstrate strong organizational skills and careful attention to detail
  • Ability to work successfully in a team environment and make significant contributions toward achieving team goals and objectives
  • Excellent written and verbal communication skills
  • Strong Quality Assurance skills
  • Bachelor's degree
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
  • Effective understanding of emerging IT concepts and tools. Must be able to converse with IT professionals (at all levels) regarding IT skill requirements

Responsibilities

  • Articulate the contractor procurement process to stakeholders, including the reasons behind the processes that are in place.
  • Set expectations on bill rates, procurement time frame, and possible challenges with the contractor procurement process.
  • Make recommendations on the contractor sourcing strategy at the engagement level: addition of new vendors, alternate sourcing methods, etc.
  • Conduct discussions with vendors on delivery challenges and make recommendations to vendors and engagements for process improvements.
  • Create Project Records and subcontractor resource requests in proprietary vendor management system and broadcast requests to the designated Supply Chain enabling the vendors to respond with qualified candidates.
  • Analyze supply chain responses by performing risk-factor analysis and pre-screening candidate resumes to match requirement specifications (technical and functional) prior to forwarding to engagements for consideration.
  • Facilitate and schedule candidate interviews.
  • Conduct preliminary negotiations with subcontractors, including but not limited to terms and conditions and pricing.
  • Create work orders in the proprietary vendor management system/update as required.
  • Facilitate the hiring process of contractors, including rate and other negotiations as needed, generation of legal documents, gathering of all information for systems access/laptop needs.
  • Work with the PMO team for the creation of Purchase Requisitions (PRs) and create Purchase Orders (POs) for contractor assignments.
  • Organize and maintain contract data pertaining to the procurement lifecycle, according to policy, in firm data repository systems, proprietary vendor management system, Costpoint, VantagePoint, and OpenText.
  • Review and obtain compliant data from Vendor Portal.
  • Build compliant procurement files in OpenText.
  • Correspond with internal and external customers in a timely and professional manner.
  • Consult with senior team members for procurement related guidance and questions.
  • Maintain clear and concise communication with all stakeholders and leadership.
  • Support audit response activities as required.
  • Other Ad Hoc tasks as identified/required.

FAQs

What is the primary focus of the Subcontracts Administrator role?

The primary focus of the Subcontracts Administrator role is to work with State, Local, and Higher Education client engagement teams to advise on procurement strategies and execute the identification, onboarding, and maintenance of contractor resources while ensuring adherence to procurement rules and regulations.

What qualifications are required for this position?

The required qualifications for this position include 1-3 years of relevant professional experience in staffing, recruiting, or procurement, knowledge of the procurement lifecycle, strong prioritization, organizational, and communication skills, a bachelor's degree, and legal authorization to work in the United States without the need for employer sponsorship.

What are some immediate responsibilities after the training period?

Immediate responsibilities include articulating the contractor procurement process, setting expectations on bill rates and procurement timelines, conducting vendor discussions, creating project records, analyzing supply chain responses, facilitating candidate interviews, conducting negotiations with subcontractors, and maintaining contract data.

Is there a need for industry-specific knowledge?

Yes, a preferred qualification includes an understanding of emerging IT concepts and tools, as well as the ability to converse with IT professionals regarding IT skill requirements.

What is the compensation range for the Subcontracts Administrator position?

The compensation range for this role is estimated to be between $54,500 and $100,300, depending on factors such as skill sets, experience, training, and organizational needs.

When will recruiting for this role end?

Recruiting for this role will end on November 8, 2024.

What types of tasks can one expect to perform in this role?

Tasks include discussing procurement processes, creating and maintaining project records, facilitating the hiring process of contractors, negotiating terms and conditions, and supporting audit responses, among others.

Will there be opportunities for professional development?

While not explicitly stated, the role includes working closely with senior team members, which suggests opportunities for professional growth and learning.

Is this position full-time and what are the work hours?

The job description does not specify full-time status or work hours; it would be best to clarify this during the interview process.

Are there any accommodations available for applicants?

Yes, applicants in need of accommodation can find information for assistance on Deloitte's website.

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Deloitte

Consulting
Industry
10,001+
Employees
1845
Founded Year

Mission & Purpose

Deloitte, as one of the Big 4 global professional services firms, offers a comprehensive range of services including audit, tax, consulting, and advisory solutions to clients worldwide. Their ultimate mission is to deliver exceptional value to their clients by helping them navigate complex challenges, achieve sustainable growth, and stay ahead in an ever-changing business landscape. Deloitte's purpose lies in making an impact that matters and contributing to the success and well-being of their clients, people, and communities. With a team of skilled professionals and a commitment to innovation and collaboration, Deloitte strives to shape the future of business and create positive, lasting outcomes for their stakeholders.

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  • Lead the way

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  • Serve with integrity

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  • Take care of each other

    We look out for one another and prioritize respect, fairness, development, and well-being.

  • Foster inclusion

    We are at our best when we foster an inclusive culture and embrace diversity in all forms. We know this attracts top talent, enables innovation, and helps deliver well-rounded client solutions.

  • Collaborate for measurable impact

    We approach our work with a collaborative mindset, teaming across businesses, geographies, and skills to deliver tangible, measurable, attributable impact.

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