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Team Assistant

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Helsing

8d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You must excel in communication, prioritize tasks, handle sensitive info discreetly, manage complex scheduling with MS Office, and be fluent in German and English. Proven admin experience is essential.
  • You will manage communications, schedules, travel logistics, expense reports, meetings, and prioritize requests, ensuring efficient operations for the leadership team.

Requirements

  • Demonstrate excellence in written and verbal communication, with a proven ability to engage effectively with senior officials across private and public sectors
  • Prioritise tasks effectively and maintain structure in a fast-paced environment, adapting flexibly to daily operational requirements
  • Exercise a high degree of professional judgement, reliability, and absolute discretion when handling sensitive information
  • Possess a strong command of standard administrative software, including MS Office and Outlook, to manage complex scheduling
  • Communicate fluently and professionally in both German and English, written and spoken
  • Bring proven competency in administration, workplace coordination, or similar support functions, enabling you to anticipate team needs

Responsibilities

  • Act as the primary point of contact for the team, managing communications with internal departments, external stakeholders, and service providers to ensure clear information flow
  • Manage complex agendas and resolve schedule conflicts proactively to optimise the leadership team's time and efficiency
  • Organise comprehensive domestic and international travel itineraries, taking full ownership of logistics to ensure seamless business trips
  • Process travel expense reports and manage general team expenses accurately to maintain financial compliance
  • Coordinate meetings and correspond confidently with senior external officials across business and government sectors, as well as internal executive leadership
  • Filter and prioritise incoming requests, assuming responsibility for directing critical communications to the appropriate channels efficiently

FAQs

What is the primary role of the Team Assistant at Helsing?

The Team Assistant will provide essential support for Helsing's German leadership team, particularly in managing communications, organizing meetings, handling correspondence, and ensuring seamless travel and administrative operations.

What skills are essential for the Team Assistant position?

Essential skills include strong written and verbal communication, effective task prioritization, professionalism in handling sensitive information, proficiency in MS Office and Outlook, and fluency in both German and English.

Is prior experience in administration required for this role?

Yes, proven competency in administration, workplace coordination, or similar support functions is required to help anticipate team needs effectively.

Do I need to meet all listed qualifications to apply?

No, we encourage candidates to apply even if they do not meet all the listed qualifications, as ability and impact cannot be fully summarized in a few bullet points.

What kind of travel arrangements will the Team Assistant be responsible for?

The Team Assistant will organize comprehensive domestic and international travel itineraries, handling all logistics to ensure seamless business trips.

Is there an opportunity for professional development within the company?

Yes, Helsing offers a yearly learning allowance of €500/£450 for professional development.

Are there any diversity initiatives in the hiring process at Helsing?

Yes, Helsing actively encourages applications from women and other minority groups, recognizing the under-representation in the industry.

What benefits does Helsing offer to employees?

Benefits include a competitive salary, relocation support, health and wellness resources, enhanced parental leave, family support, and regular company events.

What type of environment does Helsing promote?

Helsing promotes an open and transparent culture that encourages healthy debates on technology's use in defense and fosters responsible autonomy and critical thinking among employees.

What is the mission of Helsing?

Helsing's mission is to protect democracies through advancements in defense AI, ensuring open societies can make sovereign decisions and maintain control over ethical standards.

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Helsing

Artificial Intelligence To Serve Our Democracies.

Engineering & Construction
Industry
201-500
Employees
2021
Founded Year

Mission & Purpose

Helsing is a new type of security and artificial intelligence company. We believe that software – and, in particular, artificial intelligence – will be the key capability to keep liberal democracies from harm. Our ambition is to achieve global technology leadership in real-time information processing, turning unstructured sensor data into information advantage for democratic governments. Our platform aims to provide the clearest picture possible in any operating environment. We’re looking for people with their heart in the right place, who share our conviction that liberal democratic values are worth protecting, for ourselves and for future generations.

Benefits

  • Social allowance

  • Enhanced parental benefits

  • ESOP for everyone

  • Professional development