Ward Clerk

The Walton Centre NHS Foundation Trust and Charity

Nov 3, 2024

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Healthcare
Liverpool

Requirements

Educated to GCSE level or equivalent.
NVQ level 3 or equivalent
ECDL certificate or equivalent
IT Literate
Previously worked in an administrative role without the need for direct supervision
Experience of accurate and timely data entry
NHS Medical Records experience
PAS experience
Knowledge of hospital procedures
Ability to work using own initiative.
Time Management skills
Excellent Communication and written skills
Excellent organisation skills
Ability to communicate at all levels.
Ability to work as part of a team and independently.
Can deliver timely and accurate data whilst working under pressure.
Ability to problem solve.
Ability to analyse data
Ability to plan, monitor and organise own workload
Ability to deal with the public, relatives and patients in a calm and effective manner
Good interpersonal skills
Ability to withstand pressure of work.

Responsibilities

Retrieval and preparation of case notes for ward admissions
Organisation and prioritisation
Process all admissions, discharges, and transfers on the PAS (Bed Management) system in real time
Access a variety of electronic systems to trace patient demographic details, investigations and NHS numbers
Liaise with other clerks across the Trust on a daily basis to ensure all administrative processes are in place and up-to-date to deal with daily demand
On discharge, file all investigations and inpatient documentation in the case notes in accordance with trust policy
Deliver case notes to Clinical Coding
Liaise with coding in relation to inpatient documentation
Ensure any documentation, not belonging to WCFT is returned as necessary
Provide comprehensive clerical support to the ward, ensuring all case notes are available
To include preparation of trolley for ward round
Book porters jobs with the ISS help desk to include collection and movement of patients and specimens along with oxygen required for the wards
Ordering equipment and maintain stationary stock for the ward
General admin duties
Sort and distribute incoming mail
Collate and organise all inpatient documentation
Process enquiries for information/case notes using the PAS system, ensuring confidentiality, Caldicott and data protection guidelines are followed
Assist patients with the completion of health insurance forms and any other queries

FAQs

What is the job title for this position?

The job title is Ward Clerk.

Where is the job located?

The position is located at The Walton Centre NHS Foundation Trust, Lower Lane, Aintree, Aintree, L9 7LJ.

What is the salary for this role?

The salary for this role ranges from £24,071 to £25,674 per annum.

What type of contract is being offered?

A permanent contract is being offered for this role.

What qualifications are required for this job?

Essential qualifications include being educated to GCSE level or equivalent, NVQ level 3 or equivalent, and an ECDL certificate or equivalent.

Is experience in a medical records role necessary?

While NHS Medical Records experience and PAS experience are desirable, they are not essential qualifications for this position.

Will I need to communicate with patients and their families?

Yes, the role requires the ability to communicate effectively with patients, relatives, and the public in a calm manner.

What skills are essential for the Ward Clerk position?

Essential skills include time management, excellent communication and written skills, excellent organization skills, the ability to work independently and as part of a team, and the ability to problem solve under pressure.

What duties will I be responsible for as a Ward Clerk?

Responsibilities include preparing and locating case notes, processing admissions, discharges, and transfers on the PAS system, organizing inpatient documentation, and providing clerical support to the ward.

Is experience in data entry important for this role?

Yes, experience of accurate and timely data entry is essential for this position.

Are there opportunities for career progression within The Walton Centre NHS Foundation Trust?

Yes, The Walton Centre NHS Foundation Trust is committed to investing in people, which may provide opportunities for career advancement and development.

Will I need to undergo a Disclosure and Barring Service check?

Yes, this position is subject to a Disclosure and Barring Service check due to the nature of the work.

How can I apply for this job?

You can apply for the position by visiting The Walton Centre NHS Foundation Trust's official website or following the application process outlined in the job posting.

What is the working pattern for this position?

The working pattern for this role is full-time.

The Walton Centre NHS Foundation Trust and Charity

We are the only specialist NHS trust in the UK dedicated to neurology, neurosurgery, spinal and pain management services

Science & Healthcare

Industry

1001-5000

Employees

1948

Founded Year

Mission & Purpose

The Walton Centre NHS Foundation Trust specializes in providing neurological and neurosurgical services, including inpatient and outpatient care. Their mission is to deliver exceptional, patient-centered care, focusing on improving the quality of life for individuals with neurological conditions. They prioritize innovation, research, and education to enhance treatment outcomes and advance clinical practice. By engaging with patients and their families, they aim to create a supportive environment that meets the unique needs of those they serve while fostering a culture of continuous improvement.