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Administrative Assistant (contract)

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Microsoft

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Reading

AI generated summary

  • You need 1+ years supporting senior leaders, strong org skills, proficiency in Microsoft Office, excellent communication, attention to detail, a proactive mindset, and ability to lift up to 25 pounds.
  • You will support senior leaders through meeting prep, procure supplies, manage onboarding/offboarding, handle travel logistics, oversee office moves, and drive team morale events.

Requirements

  • Ability to remain composed, organized, and focused in a fast-paced environment while effectively adapting to diverse working styles
  • Strong planning, organizational, time management, and problem-solving skills
  • Minimum of 1+ years of experience supporting senior leaders or executives in a dynamic, high-growth environment
  • Proficiency in Microsoft Office Suite, particularly Windows and Excel
  • Exceptional attention to detail with the ability to meet tight deadlines and work independently
  • Excellent written and verbal communication skills, with a proven ability to handle highly sensitive business and personal information with discretion and confidentiality
  • Proactive mindset with a collaborative, team-oriented approach
  • Demonstrated commitment to delivering excellent customer service with a positive, can-do attitude
  • Ability to perform light physical tasks, including lifting up to 25 pounds

Responsibilities

  • As a Business Administrator you will operate in a variety of capacities working with senior leaders and their teams demonstrating excellence in administrative functions
  • Meeting preparations for senior leaders
  • Procurement of Goods & Services – order hardware, peripherals, office supplies, reference materials, facility requests, and new hire setup
  • Onboarding/Offboarding – Perform end-to-end setup of new hires and vendors status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances
  • Manage shipping models out for the team domestic and international (runner for the team)
  • Space Management & Office Moves
  • Alias Management – Manage distributions lists, security groups, and Teams channels
  • Morale Planning – Work with morale committee to drive team morale events, specifically in a hybrid work environment
  • Partner with support staff across the organization to ensure consistent experiences
  • Manage domestic and international travel logistics, trip preparation and expense reporting
  • You must be able to juggle multiple priorities, projects, and people simultaneous, handle a high-pressure environment, be comfortable with ambiguity, and work discretion when working with sensitive information

FAQs

What is the employment relationship for this role?

If you are selected for this role, you will be employed by Allegis Global Solutions (AGS) and will not be an employee of Microsoft.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include meeting preparations for senior leaders, procurement of goods and services, onboarding/offboarding processes, managing shipping, space management, alias management, morale planning, managing travel logistics, and handling multiple priorities and sensitive information.

What qualifications do I need to apply for this position?

You need a minimum of 1+ years of experience supporting senior leaders in a dynamic environment, strong organizational and time management skills, proficiency in Microsoft Office Suite, exceptional attention to detail, excellent communication skills, and the ability to handle sensitive information with discretion.

What are the work hours for this contract role?

The work hours are Monday to Friday during business hours, totaling 40 hours a week.

What is the pay range for this position?

The pay range for this role is £110 to £120 per day (PAYE).

Is experience in a fast-paced environment required?

Yes, the candidate must have experience supporting senior leaders in a dynamic, high-growth environment.

What type of events will I help plan in this role?

You will work with the morale committee to drive team morale events, specifically in a hybrid work environment.

Is this position full-time or part-time?

This is a full-time position requiring 40 hours of work per week.

What is the duration of the contract for this role?

The duration of the contract is until June 30, 2027.

Will there be any physical tasks involved in the job?

Yes, the role may involve light physical tasks, including lifting up to 25 pounds.

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Microsoft

Technology
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. When we show up, we achieve more together. Microsoft operates in 190 countries and is made up of more than 220,000 passionate employees worldwide.