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Army Historical Records Administrative Officer

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UK Ministry of Defence

5d ago

  • Job
    Full-time
    Junior Level
  • Lisburn

AI generated summary

  • You need strong computer skills, a proactive, methodical approach, teamwork ability, excellent judgment, and the capacity to manage workloads while focusing on detail and customer service.
  • You will sort, archive, manage discovery requests, oversee IT cataloguing, and compile retrieved materials into SharePoint folders for review.

Requirements

  • Computer literate, with a willingness to acquire new skills and participate in training courses essential for task execution and professional growth.
  • Capability to work independently while being supportive and collaborative with team members at all levels
  • A methodical and proactive approach
  • Able to proactively manage workloads and adapt to changing priorities
  • Possess strong motivation and excellent task prioritisation skills
  • Ability to work effectively as part of a small team
  • Have an eye for detail and adopt a customer focused approach
  • Excellent judgement, analytical, time management, and communication skills
  • Ability to understand and interpret multiple data and documentation sources
  • Capacity to work autonomously and make informed decisions

Responsibilities

  • Main Role Responsibilities:
  • Precise sorting, archiving, due diligence, including record keeping and retrieval of all documents within the Historical Operational Archive
  • Managing discovery requests against priority deadlines, appropriately reporting on complex or prolonged searches
  • Overseeing an effective and suitable IT cataloguing system to ensure accurate retrieval of documents and information pertinent to specific requests
  • Reproducing retrieved material and compiling it into SharePoint folders for review by Disclosure Managers

FAQs

Do we support remote work?

No, this position requires daily workplace attendance during the working week due to the nature of archive work and record keeping.

Is there an opportunity for flexible working?

The Army prides itself on being a supportive employer and encourages flexible working where possible; however, this role requires daily attendance.

How many hours per week is the position?

This position is advertised at 37 hours per week.

What are the essential skills required for this position?

The essential skills include being computer literate, having a methodical and proactive approach, the ability to work independently and collaboratively, strong motivation, excellent task prioritization skills, and attention to detail.

Is previous experience in records management necessary?

While specific past experience might be beneficial, the essential criteria focus on general skills related to record keeping and the management of information.

What is the salary for this position?

The salary for this position is £27,650, with additional contributions towards the Civil Service Defined Benefit Pension scheme.

What kind of training and development opportunities are available?

The role offers personal and professional development opportunities, including the chance to work towards membership of a professional body and/or undertake a modern apprenticeship.

What type of documents will I work with in this role?

You will manage records within the Historical Operational Archive, which includes locating and retrieving documents to assist the Ministry of Defence with discovery information and legal obligations.

Are there any employee benefits associated with this position?

Yes, benefits include 25 days paid annual leave (increasing to 30 days after 5 years), a highly competitive pension scheme, access to the Employee Assistance Programme, and enhanced parental leave among others.

Do candidates need a security clearance for this role?

Yes, successful candidates must meet the security requirements and undergo a criminal record check.

What are the nationality requirements for this position?

The job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, EU nationals with settled or pre-settled status, and others specified in the job details.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State