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Army - Military Secretariat

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UK Ministry of Defence

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • Hereford

AI generated summary

  • You need strong communication skills, IT literacy (Microsoft Office), ability to interpret policies, maintain tracking systems, and manage records. JPA knowledge is a plus; training provided.
  • You will manage military appraisals, coordinate grading conferences, maintain personnel databases, advise on policies, and support honours submissions while building strong inter-service relationships.

Requirements

  • Strong verbal and written communication skills are essential, as you will have regular interactions with a range of tri-service, (Army, RAF & Navy) personnel from across the Joint Aviation Command, directing them to undertake, quite often, time sensitive tasks.
  • Knowledge and recent practical experience of the following essential criteria: IT Literate with Microsoft packages, e.g. SharePoint, Excel, Word, Outlook, and Teams
  • Ability to clearly convey complex MS policies, procedures and timelines to a wide tri-Service audience.
  • Ability to interpret policy, assess information from multiple sources, and apply it accurately.
  • Maintains tracking systems to ensure timely delivery and minimise delays.
  • Ensure accuracy in personnel records, appraisal documentation, and JPA hierarchy management.
  • Previous experience of JPA is desirable, but training will be given via the essential MS Reps Course which is run by the Army Personnel Centre Glasgow. This is to be completed within the first few months of starting the post and will be attended virtually.
  • There is also further opportunity to develop through the development schemes offered to the Civil Service.
  • Mandatory training as per current departmental policy.

Responsibilities

  • Provide Subject Matter Expert guidance to Reporting Officers, Subject Officers, and administrative staff on policy, procedures and standards pertaining to the military appraisal reporting system.
  • Build and maintain strong working relationships with: RN, Army & RAF Desk Officers; Force Commanders and personnel.
  • Raise and manage appraisal reports (ARs) for all military personnel within JAC HQ, ensuring timely completion and chasing late returns.
  • Also coordinate those from the wider Command which require input from HQ personnel.
  • Direct and control the Mid-Period Appraisal Review (MPAR) process for JAC HQ, ensuring timely completion and chasing late returns.
  • Manage Chief of Staff JAC’s MS requirements ARs, MPARs, ensuring that they are briefed on relevant changes to policy and completes required actions within the associated timelines.
  • Coordinate 3 annual JAC grading conferences including pre-conference admin and distribution of revised grading sheets.
  • Manage and update the MS Database for all JAC personnel that are reported on by any JAC HQ Reporting Officers, utilising up to date Assignment Orders to ensure accuracy of reporting requirements.
  • Management of Joint Personnel Administration (JPA) Hierarchies and Roles & Responsibilities for personnel in JAC HQ.
  • Support with Honours and Awards submissions and provide cover in periods of absence.

FAQs

What is the job title for this position?

The job title is SO3 Military Secretariat (MS) within the Joint Aviation Command (JAC).

Where is the job located?

The job is located in Andover, SP11 8HJ.

What are the working hours for this position?

This position is advertised for 37 hours per week.

What is the main focus of the SO3 Military Secretariat role?

The main focus is on the management and coordination of all tri-Service Military Secretariat activity within the Joint Aviation Command (JAC), particularly using the Joint Personnel Administration (JPA) system.

What level of personnel interaction can be expected in this role?

The role enables regular interaction with a broad range of ranks, especially OF5 and 1* personnel within JAC HQ and across the Command.

What are the key responsibilities associated with this position?

Key responsibilities include managing appraisal reports, coordinating the Mid-Period Appraisal Review process, managing MS databases, and supporting Honours and Awards submissions, among others.

What essential skills are required for this position?

Strong verbal and written communication skills, IT literacy with Microsoft packages, ability to convey complex policies, and accurate record-keeping are essential.

Is prior experience with JPA required for this role?

Previous experience with JPA is desirable but not required, as training will be provided via the MS Reps Course.

What benefits are offered to Civil Servants in this role?

Benefits include 25 days paid annual leave, a competitive pension scheme, personal and professional development opportunities, and access to an Employee Assistance Programme, among others.

Are flexible working arrangements available?

Yes, the Army encourages flexible working to support a good work/life balance, including opportunities for hybrid working where business needs allow.

What is the salary for this position?

The salary for this position is £30,740, with additional contributions towards the Civil Service Defined Benefit Pension scheme.

What training will be provided for this role?

Training will include the essential MS Reps Course for JPA and further development opportunities through schemes offered to the Civil Service.

What is the probation period for external recruits?

External recruits who join the MOD will be subject to a six-month probation period.

Is travel for interviews reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

What security checks are required for this position?

Successful candidates must undergo a criminal record check and meet security requirements, including a security check.

Who can apply for this position?

The job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and certain EU nationals, among others.

What behaviors will candidates be assessed on during the selection process?

Candidates will be assessed on Communicating & Influencing, Making Effective Decisions, and Delivering at Pace.

Who should applicants contact for more information?

Applicants can contact Rebecca McGiveron at Rebecca.McGiveron847@mod.gov.uk for job-related inquiries.

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We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State