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Corporate Receptionist - BDO Ireland

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BDO

Oct 18, 2024

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Dublin

Requirements

  • 1+ years’ experience in a reception/front of house hospitality position.
  • Excellent verbal and written communication skills.
  • Confident and articulate with the ability to represent the company when interacting with clients and staff at the highest levels.
  • The ability to work both as part of an effective team or as required on own initiative.
  • Knowledge of Microsoft Office – Word, Excel, and Outlook.
  • Excellent time management and organisational skills.
  • Excellent communication, interpersonal, and organisational skills.
  • Must maintain a high level of professionalism and greet all visitors in a friendly and welcoming manner.
  • Ability to handle confidential information with discretion.
  • Familiarity with office equipment, such as printers.
  • Experience in managing and coordinating meetings and events.
  • Strong problem-solving skills and the ability to handle unexpected situations with ease.
  • Proficiency in using a multi-line phone system.
  • Basic knowledge of health and safety regulations.

Responsibilities

  • Manage and maintain the reception area: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
  • Coordinate mail and deliveries: Receive, sort, and distribute daily mail and deliveries, and arrange for outgoing mail and packages.
  • Schedule and manage meeting rooms: Assist in booking and preparing meeting rooms for client and staff meetings, ensuring they are equipped with necessary materials and refreshments.
  • Assist with office supplies management: Monitor and order office supplies, ensuring that stock levels are maintained.
  • Maintain visitor logs: Keep accurate records of visitor information and maintain a visitor log for security purposes.
  • Provide general administrative support: Assist with various administrative tasks, such as filing, data entry, and document management, to support office operations.
  • Coordinate with IT for equipment setup: Liaise with the IT department to ensure that new employees have the necessary equipment and access when they start.
  • Assist with event planning: Help organize and coordinate office events, meetings, and employee engagement activities.

FAQs

What are the primary responsibilities of the Corporate Receptionist at BDO Ireland?

The main responsibilities include managing the reception area, coordinating mail and deliveries, scheduling and managing meeting rooms, assisting with office supplies management, maintaining visitor logs, providing general administrative support, coordinating with IT for equipment setup, and assisting with event planning.

What qualifications are needed for this position?

Candidates should have 1+ years of experience in a reception/front of house role, excellent verbal and written communication skills, the ability to work as part of a team or independently, knowledge of Microsoft Office, and strong time management and organizational skills.

Is there room for career development within BDO Ireland?

Yes, BDO Ireland offers career progression opportunities, a Learning & Development Programme, and coverage of professional subscriptions to support employee growth.

What type of work environment can I expect?

BDO Ireland provides a state-of-the-art office environment with amenities such as a gym, café, free breakfast, and an emphasis on a mindful and compassionate company culture.

Are there any health and wellness benefits provided?

Yes, BDO Ireland offers various health and wellness benefits, including a Digital Doctor Service and access to an on-site gym.

How does BDO Ireland promote employee engagement?

BDO promotes employee engagement through CSR initiatives, sports, social, and wellness committees, fostering a community-oriented workplace.

What kind of skills are emphasized for the Corporate Receptionist position?

Essential skills include excellent communication and interpersonal abilities, strong organizational skills, problem-solving capabilities, and proficiency in using a multi-line phone system.

What are the workplace amenities at BDO Ireland?

BDO Ireland provides amenities such as free breakfast daily, an on-site café, a complementary barista, a state-of-the-art office environment, and a central location.

Does BDO Ireland have any specific health and safety protocols?

Yes, familiarity with health and safety regulations is part of the skills required for the Corporate Receptionist role, and the position includes supporting the Health & Safety team with administrative tasks.

Is BDO Ireland an equal opportunities employer?

Yes, BDO Ireland is an equal opportunities employer, promoting a diverse and inclusive workplace.

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BDO

Accounting
Industry
10,001+
Employees
1963
Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.