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Executive Assistant

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Adobe

2mo ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
  • London

AI generated summary

  • You need experience supporting senior leaders, strong communication skills, attention to detail, discretion, and proficiency in Microsoft Office and collaboration tools.
  • You will manage calendars, schedule meetings, handle travel, draft communications, coordinate events, track deliverables, and ensure smooth onboarding while maintaining high attention to detail.

Requirements

  • Proven experience supporting senior leaders (Senior Director level or above)
  • Demonstrated ability to exercise sound judgement, manage ambiguity, and interact confidently with senior executives and external stakeholders.
  • Strong organisational and time-management skills
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Ability to manage multiple priorities and stakeholders
  • Proactive, solution-oriented approach
  • High level of discretion and confidentiality
  • Strong proficiency with Microsoft Office, collaboration tools, and modern productivity platforms.

Responsibilities

  • Leader support, travel planning and calendar management
  • Manage complex calendars across multiple time zones
  • Prioritise meetings and resolve scheduling conflicts to optimise executive time
  • Assess meeting requests and make informed decisions on attendance, rescheduling, or delegation
  • Serve as a key point of contact for internal and external stakeholders
  • Experience handling highly confidential business information with professionalism and discretion.
  • Draft, review, and manage professional communications on behalf of the executive
  • Build strong relationships and ensure effective coordination across stakeholders
  • Organise meetings, offsites, and leadership events
  • Prepare agendas, materials, and briefing documents
  • Capture actions and track follow-ups to ensure delivery
  • Manage travel, expenses, and administrative processes
  • Maintain high standards of accuracy, organisation, and attention to detail
  • Apply structured planning and prioritisation to ensure timely and high-quality execution
  • Support execution of leadership cadence (e.g. team meetings, QBRs, leadership reviews)
  • Track deliverables and ensure deadlines are met
  • Provide coordination support for key business initiatives
  • Coordinate onboarding logistics for new hires and leaders
  • Facilitate introductions and early connections
  • Ensure a smooth and well-organised onboarding experience
  • Flexibility to support occasional meetings outside standard working hours to accommodate global stakeholders.

FAQs

What is the primary role of the Executive Assistant at Adobe?

The primary role of the Executive Assistant at Adobe is to provide comprehensive administrative, operational, and coordination support to the Global Head of Education Business and key stakeholders across multiple regions, ensuring seamless day-to-day operations.

Is prior experience required for this role?

Yes, proven experience supporting senior leaders, preferably at the Senior Director level or above, is required for this role.

What key responsibilities will the Executive Assistant have?

Key responsibilities include managing complex schedules, coordinating stakeholder interactions, organizing meetings and events, managing travel and expenses, and supporting the execution of leadership initiatives.

What skills are important for the Executive Assistant position?

Important skills include strong organizational and time-management abilities, excellent written and verbal communication skills, attention to detail, proactive problem-solving, and high proficiency in Microsoft Office and collaboration tools.

Does the role require travel?

The role may require occasional travel for meetings or events, as well as flexibility to support meetings outside standard working hours to accommodate global stakeholders.

What is the work environment like for the Executive Assistant?

The work environment is fast-paced and highly dynamic, requiring the ability to operate effectively and adapt to changing priorities.

How does Adobe view diversity and inclusion in the workplace?

Adobe is committed to being an Equal Employment Opportunity employer and strives to create a diverse and inclusive workplace where all employees can make an impact, regardless of their background or identity.

What does Adobe mean by "Agility & Adaptability" as a core competency?

"Agility & Adaptability" refers to the ability to operate effectively in a fast-paced, evolving global environment and to respond positively to change and new challenges.

Will I have the opportunity to build relationships with stakeholders in this role?

Yes, the Executive Assistant will serve as a key point of contact and will be responsible for building strong relationships and ensuring effective coordination across internal and external stakeholders.

Does Adobe provide accommodations for candidates with disabilities during the application process?

Yes, Adobe aims to make the Careers website and recruiting process accessible to all users and provides accommodations to candidates with disabilities or special needs.

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Adobe

Technology
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

Adobe is the global leader in digital media and digital marketing solutions. Our creative, marketing and document solutions empower everyone – from emerging artists to global brands – to bring digital creations to life and deliver immersive, compelling experiences to the right person at the right moment for the best results. In short, Adobe is everywhere, and we’re changing the world through digital experiences.