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Executive Assistant

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Capgemini

10d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need EA experience, strong Outlook and MS Office skills, attention to detail, event organization abilities, senior stakeholder support, and excellent communication skills.
  • You will manage calendars, coordinate travel, process expenses, handle inquiries, assist with events, liaise with clients, and prepare documents and presentations for stakeholders.

Requirements

  • Proven experience in a similar EA or administrative role.
  • Strong proficiency in Outlook and diary management; confident with MS Word, PowerPoint, and Excel.
  • Exceptional attention to detail, discretion, and ability to work autonomously.
  • Skilled in event organization and managing tight deadlines under pressure.
  • Prior experience supporting senior stakeholders (VP level or above).
  • Excellent communication skills in an international context; GDPR awareness.
  • Ability to build strong networks and foster collaborative relationships.
  • Professional services or consulting background is an advantage; proactive and “can-do” mindset.

Responsibilities

  • Provide administrative support to up to 5 stakeholders within the Financial Services Sector.
  • Manage complex diaries across multiple geographies using Outlook.
  • Coordinate extensive travel arrangements and logistics.
  • Monitor and process expenses and timesheets via Capgemini’s online system.
  • Handle general enquiries and perform day-to-day administrative tasks.
  • Assist other EAs with holiday cover and internal event responsibilities.
  • Liaise with clients and internal teams for smooth communication.
  • Occasionally prepare documents and presentations using Word, Excel, and PowerPoint.

FAQs

What is the primary role of the Executive Assistant at Capgemini?

The primary role is to provide administrative support to stakeholders within the Financial Services Sector, manage diaries, coordinate travel arrangements, process expenses, and handle general enquiries.

How many stakeholders will the Executive Assistant support?

The Executive Assistant will provide support to up to 5 stakeholders.

What tools will I be using for diary management and communication?

You will primarily use Outlook for diary management, along with Microsoft Word, PowerPoint, and Excel for document preparation.

Is prior experience required for this role?

Yes, proven experience in a similar EA or administrative role is required.

What are the expected communication skills for this position?

Excellent communication skills in an international context are required, along with awareness of GDPR.

What is the work environment like at Capgemini?

Capgemini offers a collaborative community and supports employees in shaping their careers and achieving their professional goals.

Is experience in event organization necessary for this role?

Yes, skills in event organization and managing tight deadlines under pressure are important for this position.

Are there opportunities for professional development at Capgemini?

Yes, Capgemini empowers employees to shape their careers and provides a supportive environment for professional growth.

Do I need to have a background in professional services or consulting?

While it is an advantage, it is not strictly required; however, a proactive and “can-do” mindset is essential.

Will I have opportunities to liaise with clients?

Yes, you will occasionally liaise with clients and internal teams to ensure smooth communication.

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Capgemini

Get the Future You Want

Technology
Industry
10,001+
Employees
1967
Founded Year

Mission & Purpose

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.