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Executive Assistant

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Microsoft

Today

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Mountain View

AI generated summary

  • You need 7+ years of admin/support experience, 2+ years with C-Level executives, proficiency in Microsoft Office, and a history of partnering with other Executive Assistants.
  • You will manage calendars, coordinate events, support recruitment, handle travel logistics, oversee expense management, and drive space planning while embodying our culture and values.

Requirements

  • 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • OR equivalent experience.
  • 2+ years of experience supporting C-Level executives
  • Proficiency with Microsoft Core Office products or related software, including, but not limited to, Word, Excel, Outlook, PowerPoint, OneNote, and OneDrive
  • Experience in successfully partnering with other Executive Assistants.

Responsibilities

  • Calendar Management: Provides strategic calendar management and time planning support for manager and additional team calendars when needed. Manages calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
  • Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.
  • Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding): Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process. Supports intern and university recruitment for the broader organization (e.g., planning, placement). Creates committees to promote team experiences. Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Provides high-level support for a seamless executive onboarding experience.
  • Event Coordination and Logistics: Manages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence. Leads a team of event planners if needed. Partners with management to understand event aspirations and target goals. Develops and leverages resources for reuse to drive efficiency. Contributes to development of workback schedule, promotion, and necessary checkpoints.
  • Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Educates administrative team on Microsoft Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver for executive office when needed.
  • Rhythm of Business (ROB): Partners with senior leader(s) and Chiefs of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence). Strategically communicates ROB cadence and helps to manage workloads, as needed.
  • Space Management and Planning: Leads space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members. Addresses and resolves high-level space requests. Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team. Determines future space planning needs and drives space changes based on utilization data and upcoming organizational changes.
  • Travel Management: Works with appropriate contact/tool to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries.
  • Discipline Growth and Development: Provides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Shares best practices and insights.
  • Embody our culture and values.

FAQs

What is the primary responsibility of the Executive Assistant at Microsoft AI?

The primary responsibility of the Executive Assistant is to provide administrative support to Monetization leaders, which includes tasks such as strategic calendar management, team communications, headcount and budget management, and collaboration with business partners and team leaders.

Is prior experience required for this position?

Yes, a minimum of 7 years of administrative, business support, or customer service experience is required, including at least 2 years of experience supporting C-Level executives.

What software proficiency is preferred for applicants?

Proficiency with Microsoft Core Office products or related software, including Word, Excel, Outlook, PowerPoint, OneNote, and OneDrive, is preferred.

Will this role require in-person attendance?

Yes, starting January 26, 2026, employees must work from a designated Microsoft office at least four days a week if they live within a specified distance from that location.

How does Microsoft promote a culture of inclusion?

Microsoft promotes a culture of inclusion by emphasizing values of respect, integrity, and accountability, which encourage collaboration and the growth mindset among all employees.

What kind of support will the Executive Assistant provide for team management?

The Executive Assistant will collaborate with Global Talent Acquisition to facilitate recruitment efforts and support onboarding and offboarding processes to ensure a seamless experience for new employees and team members.

Are there opportunities for professional growth in this role?

Yes, the position includes opportunities for discipline growth and development, participating in the Business Support community, and mentoring other professionals.

How often will travel be required for this position?

The Executive Assistant will coordinate travel arrangements for managers and potentially for group travel, which may involve frequent travel depending on business needs.

What is the pay range for the Executive Assistant role?

The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour, with different ranges applicable to specific locations like the San Francisco Bay Area and New York City.

What should I do if I need accommodations during the application process?

If you require assistance or accommodations due to a disability during the application process, you can find more information about requesting accommodations in the job posting.

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Microsoft

Technology
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. When we show up, we achieve more together. Microsoft operates in 190 countries and is made up of more than 220,000 passionate employees worldwide.