Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Capgemini

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need proven business support experience, strong organizational skills, effective communication, global diary management, event planning, and proficiency in Microsoft Office and online systems.
  • You will manage diaries, coordinate meetings, plan itineraries, liaise with clients, handle travel documents, and perform general administrative tasks.

Requirements

  • Proven experience in a professional business support role.
  • Ability to work flexibly and adapt to changing priorities, with strong organisational and time management skills.
  • Effective and respectful communicator, able to collaborate within a team and maintain confidentiality.
  • Professional, proactive approach with the ability to prioritise tasks and meet agreed deadlines.
  • Calm and solution-focused when working under pressure or handling challenging situations and strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
  • Excellent attention to detail and commitment to accuracy and comfortable working with numbers and performing basic data analysis.
  • Experience of global diary management, incorporating various time zones.
  • Experience of using online procurement and timesheet systems.
  • Event organisation experience.

Responsibilities

  • Comprehensive diary management to ensure productive time usage and regular scheduling of meetings, accommodating multiple diaries and often various time zones.
  • Monitoring and organisation of client and internal meetings and conference calls and preparation and logistical facilitating of team meetings, both internal and external where required.
  • Itinerary planning to ensure seamless logistics to maximise exposure to clients or partners, whilst identifying the most convenient and cost-effective travel options.
  • Liaison with external clients and partners and their offices to promote a good relationship and ensure desired access and proactive handling of Mailbox and delegation to team when required.
  • Co-ordinating visa applications and other related travel documents and monitoring and entering of expenses, timesheets and invoices using online systems.
  • Set up and maintenance of internal distribution and contact lists along with general administration duties.

FAQs

Do we support remote work?

Yes, we operate on a hybrid working model, allowing for a blend of working from the Company offices, client sites, and home, but there will be occasions when you cannot work from home 100% of the time.

What type of executive support will I be providing?

You will be providing comprehensive executive support to a member of the Business Unit Executive Board and another VP, including diary management, meeting organization, travel planning, and communication with clients and partners.

Is there any specific experience required for this role?

Proven experience in a professional business support role is required, along with strong organizational, time management, and communication skills.

What tools will I need to be proficient in for this job?

You should have strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, as well as experience in using online procurement and timesheet systems.

What is the work environment like at Capgemini?

Capgemini offers a collaborative and inclusive work environment where employee wellbeing is prioritized, supported by initiatives like Mental Health Champions and wellbeing apps.

Are there opportunities for professional development at Capgemini?

Yes, Capgemini fosters a culture of continuous learning and encourages employees to gain new experiences and build skills through collaboration and knowledge sharing.

What are the pre-employment checks conducted for this position?

The pre-employment checks include verification of identity, nationality or immigration status, employment history over the past three years, and an unspent criminal record check.

Is Capgemini committed to inclusivity?

Yes, Capgemini is dedicated to building an inclusive future and is a Disability Confident Employer, offering interviews to candidates who declare a disability and meet the essential criteria.

What kind of organizational culture does Capgemini have?

Capgemini promotes an ethical business culture focused on making responsible choices and has been recognized as one of the World's Most Ethical Companies for 13 consecutive years.

How does Capgemini support employee wellbeing?

Capgemini actively supports employee wellbeing through trained Mental Health Champions, wellbeing initiatives, and access to wellbeing apps like Thrive and Peppy.

image

Capgemini

Get the Future You Want

Technology
Industry
10,001+
Employees
1967
Founded Year

Mission & Purpose

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.