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Executive Assistant

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Adobe

16d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Jose

AI generated summary

  • You must demonstrate exceptional organization, discretion, and communication skills. Be adaptable, collaborative, a creative problem solver, and possess over ten years’ experience in a global setting.
  • You will manage calendars, coordinate meetings and travel, track budgets, support Treasury teams, assist with onboarding, and foster collaboration across leadership and departments.

Requirements

  • Dedication to excellence: Demonstrate exceptional organizational skills and consistently deliver high-quality work with strong attention to detail. Communicates clearly and accurately – both in writing and verbally - and takes a forward-looking, proactive approach to planning and execution.
  • Operational Agility: Highly organized and responsive, with the ability to function well in a fast-paced, high-volume environment. Table-stakes ability to prioritize and coordinate complex calendaring asks. Skilled at maintaining balance among multiple priorities.
  • Business Insight and Judgment: Curious and thoughtful, with strong interest in understanding Adobe’s business and Treasurer’s scope of responsibility. Use business sense to evaluate priorities and make informed decisions. Exhibits executive presence and adapts communication style to reflect appropriately representing Treasurer’s tone and approach.
  • Discretion and Professionalism: Handles highly sensitive information with the upmost confidentiality and professionalism.
  • Excellent Communicator: Confidently and professionally interacts with partners at all levels, including with E-Team EAs. Maintain consistent communication with Treasurer via Slack, email and text, ensuring responsiveness.
  • Collaborative Teammate: Brings a flexible, can-do attitude while remaining calm under pressure. Builds strong relationships, contributes to a positive team culture, and fosters community through collaboration and humor.
  • Creative problem solver: Navigates ambiguity with ease and urgency. Think outside of the box attitude with a strong professional judgment of knowing when to check in with Treasurer to validate decisions.
  • Seasoned expert with more than ten years' experience in a global setting, successfully interacting with executives and staff. Proficient with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and Concur. Current Notary Public or willingness to become one a plus
  • Adaptable: Quickly adjust to evolving business needs and priorities. Earlier workday (~7.30am) start is preferred.

Responsibilities

  • Serve as a trusted business partner to Adobe’s Treasurer by understanding key initiatives and priorities to effectively manage and triage requests
  • Proactively manage the Treasurer’s calendar and act as a gatekeeper, using sound judgment and discretion to protect focus time and align with key priorities
  • Plan and coordinate all types of meetings and events - including complex internal and external executive sessions, organization-wide training, and onsite/off-site gatherings. Provide logistical support for the broader Treasury Leadership team (e.g. calendar coordination, travel arrangements, communications, presentations, catering and additional needs)
  • Manage Treasurer’s email inbox and communications if needed; triage, organize and respond to emails on their behalf to accelerate time-to-action and increase operational efficiency
  • Own Treasurer’s meeting agendas, minute-taking and track action items to completion
  • Manage complex international and domestic travel, including air travel, hotel(s), ground transportation, detailed itineraries and agendas and all other travel arrangements needs
  • Lead preparation for staff meetings and All-Hands sessions, including content, documentation, logistics, venue, tech support & catering needs
  • Represent Adobe, Treasury Organization, and Treasurer in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment
  • Monitor Treasury’s spending, track budgets, initiate purchase requisitions and POs, and track invoices and expenses with precision. Process expense reports timely and accurately
  • Support the Treasury Operations and Treasury Risk Management teams by assisting with administrative tasks, organizing documentation and content, coordinating logistics and distribution, and facilitating partner communications
  • Maintain various records and documents for Treasury, including printing, mailing packages, copying, filing and email/messages as required
  • Organize and support candidate interviews, new hire onboarding activities, and work cross-functionally to ensure optimal employee experience
  • Maintain organization charts, and other support collaterals up to date
  • Coordinate assistance with team for office space, desk changes, and equipment needs
  • Providing administrative support for special projects and initiatives as needed
  • Foster strong collaboration and close partnership with leadership teams and cross-functional partners
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup support as needed
  • Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives when required

FAQs

What is the primary location for the Executive Assistant position?

The primary location for this position is in San Jose, and a regular in-office presence is expected, with a minimum of three days per week aligned with the Treasurer’s schedule.

What are the key responsibilities of the Executive Assistant?

The Executive Assistant will serve as a trusted business partner to the Treasurer, manage the Treasurer's calendar, coordinate meetings and events, handle communications, manage travel arrangements, track budgets, and support various administrative tasks for the Treasury organization.

What qualifications are needed for this role?

Candidates should have more than ten years of experience in a global setting interacting with executives, strong organizational skills, proficiency in Microsoft Office and Concur, and the ability to handle sensitive information with discretion and professionalism.

Is there flexibility in work hours for this position?

Adaptability is important; the role requires a preference for an earlier workday start around 7:30 AM, while the candidate should be able to adjust to evolving business needs.

What type of experience is ideal for candidates applying for this role?

An ideal candidate will have a proven track record of operating in fast-paced environments, meticulous attention to detail, strong business insight and judgment, and a collaborative attitude.

Does the role involve managing the Treasurer's email inbox?

Yes, the Executive Assistant may be required to manage the Treasurer's email inbox, triaging, organizing, and responding to emails on their behalf as needed to increase operational efficiency.

What can candidates expect in terms of compensation?

The U.S. pay range for this position is $79,100 to $166,000 annually, varying by work location and dependent on job-related knowledge, skills, and experience.

Are there opportunities for career growth in this role?

Yes, as part of Adobe’s culture of empowerment and impact, there are opportunities for career growth and development within the organization.

What makes this role unique at Adobe?

This role is unique because it sits at the intersection of various teams and business operations within Adobe, allowing for cross-functional collaboration and a significant impact on organization excellence.

Is Adobe an equal opportunity employer?

Yes, Adobe is proud to be an Equal Employment Opportunity employer and does not discriminate based on various characteristics protected by law.

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Adobe

Technology
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

Adobe is the global leader in digital media and digital marketing solutions. Our creative, marketing and document solutions empower everyone – from emerging artists to global brands – to bring digital creations to life and deliver immersive, compelling experiences to the right person at the right moment for the best results. In short, Adobe is everywhere, and we’re changing the world through digital experiences.