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Executive Assistant (Hybrid)

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Cencora

Jul 30, 2024

  • Job
    Full-time
    Mid-level (3-4 years)
  • Quick Apply

AI generated summary

  • You must possess strong organizational skills, effective communication abilities, and proficiency in office software. Previous experience in an administrative role is preferred.
  • You will manage schedules, coordinate meetings, handle communications, organize documents, and support executives in daily tasks to ensure smooth operations in a hybrid work environment.

Requirements

  • - Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a two-year Associate's Degree Program or equivalent combination of experience and education. Normally requires a minimum of four (4) years directly related experience.
  • - Ability to communicate effectively both orally and in writing
  • - Strong interpersonal skills
  • - Strong analytical skills
  • - Strong organizational skills; attention to detail
  • - Ability to resolve issues quickly and efficiently
  • - Ability to represent a positive and professional image
  • - Strong knowledge of Microsoft Word, Excel, Power Point and Outlook
  • - Strong understanding of various systems used to support the DC Operations and primary Duties listed above such as SAP, PkMS, Kronos, Workday, Qlickview, Metastorm, and Labor Management, etc.
  • - Ability to implement processes resulting in satisfactory audit practices

Responsibilities

  • Performs advanced, diversified, and confidential administrative support for Triose’s leadership team.
  • Proactively manages calendars to remove conflicts, working with other EAs and team members as necessary.
  • Performs general administrative tasks such as expense reports, meeting requests, travel booking, handling the mail, typing, filing, and answering phones.
  • Makes appointments and arranges meeting rooms as required.
  • Orders office and other supplies as needed.
  • Supports onboarding and offboarding of employees with badges, email list serves, and announcements.
  • Acts as the point of contact for the building management company and our office.
  • Monitor various Email boxes and take appropriate action as required.
  • Assists and supports department managers in preparing for key meetings.
  • Maintains and promotes positive and professional working relationships with associates and management.
  • Complies with all appropriate policies, procedures, safety rules and regulations.
  • Submit information, documents, or reports to various other departments for processing as needed.
  • Compiles information from various sources and utilizes the information for uses such as generating reports or preparing meeting material.
  • Ensures that department schedules and calendars are kept updated.
  • Updates and maintains pertinent business information via computer or department files.
  • Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.
  • Drafts, types, and/or aggregates correspondence and/or presentations to be sent to internal and external contacts.
  • Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.
  • May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, supporting other HGS executives, and other receptionist-related duties.
  • Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner.
  • Performs related duties as assigned.

FAQs

What is the primary purpose of the Executive Assistant role at Cencora?

The Executive Assistant role is designed to provide advanced, diversified, and confidential administrative support to Triose’s leadership team, ensuring effective management of calendars, reports, communications, and departmental operations.

What key responsibilities are expected of the Executive Assistant?

The responsibilities include managing calendars, handling administrative tasks such as expense reports and travel bookings, preparing reports, supporting onboarding and offboarding processes, and maintaining positive relationships with associates and management.

What qualifications are required to apply for this position?

Candidates should have broad training in business administration, accountancy, sales, marketing, or related fields, typically obtained through an Associate's Degree or equivalent experience. A minimum of four years of related experience is normally required.

What essential skills should a candidate possess for this position?

Candidates should demonstrate strong communication skills, organizational abilities, attention to detail, problem-solving capabilities, proficiency in Microsoft Office, and a strong understanding of various systems like SAP, Kronos, and Workday.

What benefits does Cencora offer to its employees?

Cencora provides a comprehensive benefits package that includes medical, dental, and vision care, wellness support, parental and caregiver leave, training programs, professional development resources, and opportunities for mentorship and volunteer activities.

Is the position fully remote, or does it require in-office work?

The position is hybrid, meaning it may require a mix of remote work and in-office presence, depending on the needs of the team and company.

Who will the Executive Assistant primarily interact with in their role?

The Executive Assistant will interact frequently with department managers, inter-departmental associates, and external stakeholders to resolve issues, support meetings, and promote professional working relationships.

What is Cencora's stance on equal employment opportunity?

Cencora is committed to providing equal employment opportunities without discrimination based on race, color, religion, sex, sexual orientation, gender identity, and other protected classes. The company enforces non-discriminatory practices in all employment matters.

How can I request reasonable accommodations during the employment process?

Individuals seeking reasonable accommodations during the employment process can call 888.692.2272 or email hrsc@cencora.com. Accommodation requests are handled on a case-by-case basis.

What is the schedule for this Executive Assistant position?

The position is a full-time role, with specific hours and workdays to be discussed during the hiring process.

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Cencora

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Cencora, a company building on the legacy of AmerisourceBergen, is a leading global pharmaceutical solutions organization centered on improving the lives of people and animals around the world. We connect manufacturers, providers, and patients to ensure that anyone can get the therapies they need, where and when they need them. We also help our partners bring their innovations to patients more efficiently to accelerate positive outcomes. Becoming Cencora has allowed us to combine all the companies and services of AmerisourceBergen. Now, as a unified and internationally inclusive brand, we’re continuing to invest in and focus on our core pharmaceutical distribution business, while also growing our platform of pharma and biopharma services to support pharmaceutical innovation and access. Our 46,000+ worldwide team members are shaping the future of healthcare through the power of our purpose: We are united in our responsibility to create healthier futures.