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Executive Assistant to Exec Leadership

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The Economist

3d ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You need extensive C-suite EA experience in global firms, strong skills in board documentation, tech adaptability, exceptional communication, and a commitment to confidentiality and excellence.
  • You will manage complex schedules, coordinate global travel, prepare executive materials, track strategic objectives, support governance and compliance, and enhance team efficiency in a fast-paced environment.

Requirements

  • Extensive experience providing Executive Assistant support at C-suite level within complex global organisations
  • Experience working in technology, product, digital, media, or transformation-focused environments
  • Strong experience preparing board packs, presentations, reports, and executive documentation using Microsoft Office and Google Workspace tools
  • Experience using and adapting to emerging AI technologies and platforms, including ChatGPT, Gemini and Notebook LM
  • Ability to clearly summarise key discussions, decisions, and actions
  • Exceptional written and verbal communication skills, with the professionalism and discretion required for executive and board-level engagement
  • Highly organised, detail-oriented, and capable of managing multiple priorities and deadlines within fast-paced environments
  • Proactive, adaptable, and resilient, with the ability to work independently, demonstrate initiative, and collaborate effectively across teams
  • Strong commitment to confidentiality, professionalism, and maintaining high standards in all aspects of work
  • Energy and resilience
  • Emotional intelligence
  • Collaboration and teamwork
  • Customer focus
  • Commitment and excellence
  • Commercial acumen
  • Growth mindset
  • Results oriented

Responsibilities

  • Provide advanced executive support through complex diary management, inbox management, global travel coordination, and end-to-end meeting preparation for senior leadership.
  • Prepare high-quality presentations, briefing papers, reports, board materials, and executive communications for C-suite and Board-level audiences.
  • Partner closely with the Board EA to coordinate Board materials, Group Executive Committee meetings, Technology Investment Committee meetings, and Executive Leadership forums.
  • Coordinate strategic initiatives and enterprise-wide transformation programmes across Product, Technology, Editorial, Commercial, AI, and Operations teams.
  • Track strategic priorities, decisions, actions, and deadlines, ensuring effective follow-through and timely execution across multiple stakeholders.
  • Facilitate collaboration between B2C, B2B, Editorial, Commercial, operational, and cross-functional teams to support business objectives and leadership priorities.
  • Support governance, risk, and compliance activities, including cybersecurity, GDPR, data protection, audit, and policy adherence processes.
  • Organise and manage leadership offsites, workshops, conferences, and strategic events, overseeing logistics, meeting environments, guest coordination, and attendee experience.
  • Prepare agendas, record minutes, and manage follow-up actions for high-level internal and external meetings.
  • Manage sensitive and business-critical documentation, including contracts, reports, presentations, and correspondence, maintaining the highest levels of accuracy, professionalism, and confidentiality.
  • Act as a trusted point of contact for internal and external stakeholders, using strong business knowledge and discretion to manage enquiries and communications effectively.
  • Process invoices, expenses, procurement administration, vendor coordination, and budget tracking in support of operational and leadership requirements.
  • Drive continuous improvement across administrative processes, team coordination, and ways of working to enhance efficiency and effectiveness.
  • Anticipate, identify, and proactively resolve scheduling, operational, and stakeholder challenges in a fast-paced executive environment.
  • Lead and support special projects and ad hoc requests on behalf of senior leadership and C-suite executives, demonstrating initiative, sound judgement, and independent problem-solving capability.

FAQs

What is the primary role of the Executive Assistant to Exec Leadership?

The primary role is to provide high-level strategic and operational support to either the Chief Product & Technology Officer or the President of The Economist, ensuring effective coordination and communication across various business initiatives.

What key skills are required for this position?

Exceptional communication, organisational, and stakeholder management skills, along with the ability to manage complex schedules and confidential information, are essential for this role.

Is prior experience required for this position?

Yes, extensive experience providing Executive Assistant support at the C-suite level within complex global organisations is required.

What types of environments should candidates have experience in?

Candidates should have experience working in technology, product, digital, media, or transformation-focused environments.

What technologies might the Executive Assistant be expected to adapt to?

The Executive Assistant should be familiar with emerging AI technologies and platforms, including ChatGPT, Gemini, and Notebook LM.

Are there any specific administrative tasks involved in this role?

Yes, tasks include invoice processing, expenses management, vendor coordination, and budget tracking in support of operational and leadership requirements.

How many days of office attendance are required?

The majority of roles require 3+ days of office attendance per week, reflecting a hybrid work pattern.

What benefits are offered for this role?

Benefits include a competitive pension or 401(k) plan, private health insurance, access to counselling and wellbeing resources, generous annual leave, and free access to all The Economist content.

Will the Executive Assistant need to support special projects?

Yes, the Executive Assistant will lead and support special projects and ad hoc requests on behalf of senior leadership and C-suite executives.

Is experience in preparing board materials necessary for this role?

Yes, strong experience in preparing board packs, presentations, reports, and executive documentation is required.

What is the work culture within the organization as described in the role?

The work culture emphasizes innovation, independence, and a commitment to quality, requiring proactive, adaptable, and resilient professionals who can thrive in a fast-paced environment.

Is emotional intelligence important for this role?

Yes, emotional intelligence is one of the key enterprise capabilities required, along with collaboration, customer focus, and commercial acumen.

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The Economist

Entertainment & Media
Industry
1001-5000
Employees
1843
Founded Year

Mission & Purpose

News and analysis with a global perspective. We’re here to help you understand the world around you.