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Executive Assistant to Global Chief Communications Officer

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CHANEL

Nov 22

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need strong communication skills in English and French, 5+ years as an Executive Assistant, great organization, attention to detail, flexibility, professionalism, and the ability to prioritize.
  • You will manage complex schedules, coordinate travel and meetings, handle correspondence in English and French, support expense tracking, and optimize communication flow for the executive.

Requirements

  • An approachable, kind and client-orientated demeanour, with resilience and flexibility.
  • Great attention to detail and the people experience.
  • Exemplary organisation and coordinating skills.
  • Ability to work methodically, enjoyment in following or creating processes, with the capacity to stay calm and productive when there are changes or things do not go exactly to plan.
  • Strong communication skills, both verbal and written, with fluency in English and French.
  • Ability to prioritise workload, requests and spontaneous scenarios.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround times.
  • Demonstration of being a team-player but also able to work independently.
  • Professionalism and ability to act with unwavering discretion and maintain confidentiality.
  • Curiosity and enthusiasm for building networks and relationships.
  • Previous experience in an Executive Assistant role (5+ years), ideally within a global or complex organisation.

Responsibilities

  • Provide extensive administrative support to the Global Chief Communications Officer, ensuring seamless coordination across complex, fast-moving schedules:
  • Manage their diary in complete coordination with the diaries of their team, their peers, as well as business partners and company events.
  • Coordinating meetings and events across time zones, adjusting to shifting priorities, and anticipating needs. Manage and continually adapt a very busy agenda, whilst understanding the shifting priorities (sometimes this may mean reorganising time and space at the last minute).
  • Coordinate travel arrangements according to global business calendar imperatives and personal needs; observe travel policies in real time as well as company expenses policy. Book hotels, taxis, car services and related logistics for business travel and sometimes for company sponsored events, including last-minute changes.
  • Compose and prepare correspondence, in English and French as needed.
  • Organise all aspects of individual, small group or large group or team meetings (with both internal & external and external partners), paying keen attention to detail and logistics, ensuring meeting space, travel times, transportation and any meals or catering are well organised.
  • Co-ordinate briefing packs and documents.
  • Proactively support time management: managing meeting flow, including meeting reminders, confirming attendance and appointments, tracking follow-ups, adjusting plans when necessary and ensuring materials and refreshments are prepared when needed.
  • Support the Global Chief Communications Officer in long term schedule planning – 18 months ahead.
  • Manage reoccurring and ad hoc tasks: ordering stationary, gifting, internal coordination with PR and external orders, FedEx/DHL/mailing requests, maintaining gifting storage and preparation logistics, printing, writing correspondence and cards, manage subscriptions, manage and maintain stakeholders contacts.
  • Expenses: Maintain diligent electronic record of receipts, process expenses in a timely manner and according to company policy and proactively monitor the status of expenses and payment deadlines.
  • Act as a key support in inbox and information flow management, including reviewing and flagging emails, helping prioritise key messages and follow-ups, while respecting information governance guidelines.

FAQs

What is the location of the Executive Assistant position?

The position is located at Chanel's London Headquarters, UK.

Who will I report to in this role?

You will report to the Global Chief Communications Officer.

Is this position full-time or part-time?

This is a permanent, full-time position.

What kind of experience is required for this role?

Previous experience in an Executive Assistant role for 5 or more years is required, ideally within a global or complex organization.

Is fluency in any languages required?

Yes, fluency in both English and French is required.

What are some key responsibilities of the Executive Assistant?

Key responsibilities include managing the Global Chief Communications Officer's diary, coordinating travel arrangements, organizing meetings and events, composing correspondence, and managing expenses.

Are there opportunities for personal growth and development in this position?

Yes, this role offers the opportunity to work with an inspiring leadership team and will help nurture your capabilities in prioritization and communication skills.

What attributes are important for success in this role?

Important attributes include an approachable demeanor, attention to detail, strong organization and communication skills, the ability to prioritize workload, and professionalism with discretion.

Will the Executive Assistant work independently or as part of a team?

The role requires the ability to both work independently and collaborate as a team player.

How does Chanel promote an inclusive culture?

Chanel focuses on creating an inclusive culture that nurtures personal growth and values the uniqueness of each individual, contributing to collective progress.

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CHANEL

Retail & Consumer Goods
Industry
10,001+
Employees
1910
Founded Year

Mission & Purpose

Chanel is a renowned luxury brand that specialises in haute couture, ready-to-wear clothing, handbags, perfumes, cosmetics, and accessories. The company strives to create timeless, elegant, and innovative products that reflect the essence of French luxury and sophistication. Chanel's overarching aim is to inspire and empower individuals by providing high-quality, beautifully crafted items that enhance personal style and self-expression while maintaining an enduring legacy in the fashion and beauty industries.