Logo of Huzzle

Home

Matches

Explore

Manage

Low Value Purchasing Officer

image

UK Ministry of Defence

1mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Logistics
  • Hereford

AI generated summary

  • You need strong organizational and IT skills, excellent communication abilities, attention to detail, and the capacity to prioritize and work well under pressure, both independently and in a team.
  • You will manage procurement processes, provide customer service, maintain records, ensure compliance, develop supplier relationships, and assist with training and safety compliance.

Requirements

  • Strong organisational skills.
  • Excellent IT skills with proven experience of using Microsoft 365; in particular Word, Excel, OneDrive, SharePoint and Outlook
  • Excellent written and oral communication skills with the ability to communicate confidently and effectively with a range of audiences.
  • Ability to prioritise, work under pressure and to meet strict deadlines.
  • Excellent data input skills with a strong eye for detail, ensuring financial/technical information is recorded carefully and accurately.
  • Ability to work as part of a team, with willingness to assist colleagues in times of pressure.

Responsibilities

  • Responsible for the procurement of supplies and services which are not available through service sources in accordance with JSP’s 332 & 895.
  • Responsible for providing a high level of customer service, including advising and responding to incoming correspondence, enquiries and requests from staff, suppliers and external agencies via email, telephone and procurement systems.
  • Maintain and update accurate procurement records of all procurement process for the LVP Cell Manager, ensuring all records are kept for audit purposes.
  • Explain the procurement processes and requirements to those responsible for business unit spend ensuring best practice. Given the complexity of procurement and the time-pressured working environment, offer advice regarding quotes and historic order information. Have an understanding of Commercial Awareness.
  • To establish and develop strong working relationships with customers and third-party suppliers to ensure that the quality of service provision is consistently managed and challenged to meet agreed service level agreements.
  • Personal and Professional Development conducive to role.
  • Must ensure that all purchases are in accordance with the objectives and priorities of the Department, the Civil Service (as laid down in the Civil Service Code) and Military Service core values and standards, as appropriate.
  • Complete all mandatory training in relation to the role.
  • To undertake Contracting Purchasing & Finance (CP&F) training.
  • Contractual powers held to use the Electronic Procurement Card (ePC) in accordance with JSP’s 332 & 895.
  • To provide QM Accounts with details of all orders received, enabling goods to be brought to account and an audit trail maintained.
  • To assist in maintaining the LVP office as a safe working area in accordance with unit standing orders and with the Health and Safety at Work Act.
  • To carry out any miscellaneous tasks as directed by Line Management, commensurate with grade and function.
  • Responsible for the procurement of supplies and services which are not available through service sources in accordance with JSP’s 332 & 895.
  • Responsible for providing a high level of customer service, including advising and responding to incoming correspondence, enquiries and requests from staff, suppliers and external agencies via email, telephone and procurement systems.
  • Maintain and update accurate procurement records of all procurement process for the LVP Cell Manager, ensuring all records are kept for audit purposes.
  • Explain the procurement processes and requirements to those responsible for business unit spend ensuring best practice. Given the complexity of procurement and the time-pressured working environment, offer advice regarding quotes and historic order information. Have an understanding of Commercial Awareness.
  • To establish and develop strong working relationships with customers and third-party suppliers to ensure that the quality of service provision is consistently managed and challenged to meet agreed service level agreements.
  • Personal and Professional Development conducive to role.
  • Must ensure that all purchases are in accordance with the objectives and priorities of the Department, the Civil Service (as laid down in the Civil Service Code) and Military Service core values and standards, as appropriate.
  • Complete all mandatory training in relation to the role.
  • To undertake Contracting Purchasing & Finance (CP&F) training.
  • Contractual powers held to use the Electronic Procurement Card (ePC) in accordance with JSP’s 332 & 895.
  • To provide QM Accounts with details of all orders received, enabling goods to be brought to account and an audit trail maintained.
  • To assist in maintaining the LVP office as a safe working area in accordance with unit standing orders and with the Health and Safety at Work Act.
  • To carry out any miscellaneous tasks as directed by Line Management, commensurate with grade and function.

FAQs

What is the work schedule for the Low Value Purchasing Officer position?

The position is advertised at 37 hours per week.

What qualifications are required for this role?

Strong organisational skills, excellent IT skills (especially with Microsoft 365), excellent written and oral communication skills, and experience in data input with a keen eye for detail are required.

Is there any training provided for this role?

Yes, mandatory training related to the role must be completed, including Contracting Purchasing & Finance (CP&F) training.

Are relocation expenses offered for this position?

No, the post does not offer relocation expenses.

Is this position open to non-UK citizens?

No, the position is open to UK nationals only.

Is there an option for flexible working in this role?

Yes, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement.

How does the Civil Service assess candidates for this position?

Candidates will be assessed against their Behaviours and Experience during the selection process.

What is the salary for the Low Value Purchasing Officer position?

The salary is £27,866, with the Ministry of Defence contributing £8,072 towards the Civil Service Defined Benefit Pension scheme.

What benefits are offered with this position?

Benefits include learning and development tailored to the role, flexible working options, inclusion and diversity culture, a Civil Service pension, 25 days paid annual leave (increasing with service), enhanced maternity/paternity/adoption leave, and on-site amenities.

Are interviews reimbursed for travel expenses?

No, expenses incurred for travel to interviews will not be reimbursed.

Does this position have a probation period for new recruits?

Yes, external recruits who join the MOD and are new to the Civil Service will be subject to a six-month probation period.

Will successful candidates need to undergo security checks?

Yes, successful candidates must undergo a criminal record check and meet specific security requirements before being appointed.

Can candidates expect feedback after applying?

Feedback will only be provided if you attend an interview or assessment.

Are there any restrictions regarding outside interests for successful candidates?

Yes, successful candidates are required to declare any outside interests, which will be discussed during the hiring process to ensure no conflicts of interest arise.

image

UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State