MCQUEEN Executive Assistant to President & CEO

Kering

21d ago

Job
Full-time
Senior & Expert Level
Customer Relations
People, HR & Administration
New York

AI generated summary

You need 5–10 years as an Executive Assistant, 4+ years supporting a CEO, advanced Excel skills, excellent communication, strong organizational abilities, and a proactive, adaptable work ethic.
You will manage calendars, coordinate meetings and travel, handle expenses, oversee office operations, maintain communication with teams, and support events while ensuring discretion and organization.

Requirements

5–10 years of experience as an Executive Assistant, including a minimum of 4 years supporting a President/CEO within a multinational company, ideally in the Luxury industry.
At least 4 years of direct experience supporting executive leadership at the highest level.
3+ years of Office Management experience may also qualify, demonstrating strong organizational and operational capabilities.
Proficient in all key administrative tools and digital platforms, including Microsoft Word, Excel, PowerPoint, and web browsers.
Advanced Excel proficiency is essential — must be confident working with formulas, pivot tables, and other complex functions.
Exceptional written and verbal communication skills, with the ability to produce content aligned with luxury brand standards.
Strong interpersonal skills, able to build trust and maintain respectful relationships across all levels of the organization.
Highly accountable and credible, with a strong sense of confidentiality, attention to detail, and compliance.
Demonstrates a strong work ethic, capable of multitasking and working efficiently in a fast-paced environment.
Flexible, adaptable, and reliable with a proactive approach to anticipating needs and delivering high-quality support.
Extremely organized and structured, ensuring seamless execution of tasks and responsibilities.
Effective team collaborator, able to communicate and coordinate with company leaders and their teams across departments.

Responsibilities

Provide accurate, efficient, and seamless high-level administrative support to the President.
Manage complex calendars, prioritizing and scheduling internal and external meetings and conference calls across multiple time zones.
Prepare and support internal and external meetings, including welcoming guests and coordinating logistics.
Handle confidential correspondence and sensitive information with discretion.
Organize comprehensive domestic and international travel arrangements, including flights, accommodations, visas, transportation, transfers, and meeting schedules.
Manage monthly expense reports in accordance with the company’s Expense Policy.
Review and approve expense claims submitted by direct reports.
Review and approve regional travel requests.
Oversee corporate card reporting and communication.
Lead the preparation of business documentation, including presentations, meeting agendas, and travel itineraries.
Ensure all materials are ready ahead of key business meetings.
Complete weekly and monthly retail reporting for stores, as well as client advisor performance.
Work closely with teams across PR, CRM, Merchandising, HR, and Finance to provide support where needed:
PR: Compile clippings for key events (e.g., fashion shows, Met Gala).
CRM: Assist with event coordination and reporting.
Merchandising: Support Friends & Family Sale logistics.
HR: Track and report client advisor performance against targets. Assist in onboarding where needed to the corporate & retail teams.
Finance: Coordinate travel and expense approvals.
Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure smooth day-to-day functioning.
Ensure a clean, organized, and professional office environment; manage vendor relationships and supervise office maintenance.
Coordinate monthly office events, team meetings, and functions, including logistics, catering, and material.
Manage office budget, expenses, and purchasing, ensuring all financial operations align with the company's policies.
Serve as the main point of contact for building management, security, and other office service providers.

FAQs

What is the job title for this position?

The job title is MCQUEEN Executive Assistant to President & CEO.

What is the salary range for this position?

The salary range for this position is $90,000 - $110,000 per year.

How much experience is required for the Executive Assistant role?

A minimum of 5–10 years of experience as an Executive Assistant is required, including at least 4 years supporting a President/CEO within a multinational company.

Is prior experience in the luxury industry preferred?

Yes, prior experience in the luxury industry is highly preferred.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing complex calendars, organizing travel arrangements, handling confidential correspondence, preparing business documentation, and overseeing daily office operations.

What skills are essential for this role?

Essential skills include advanced proficiency in Microsoft Excel, exceptional written and verbal communication skills, strong interpersonal skills, and the ability to multitask in a fast-paced environment.

What is the work schedule for this position?

This is a full-time position.

Will the Executive Assistant be responsible for office management duties?

Yes, the Executive Assistant will oversee daily office operations and manage the office budget and expenses.

When is the start date for this position?

The start date for this position is December 5, 2025.

Does Alexander McQueen promote diversity in its workforce?

Yes, Alexander McQueen is committed to building a diverse workforce and welcomes applications from all qualified candidates, regardless of their background.

Kering

Retail Luxury Goods and Jewelry

Retail & Consumer Goods

Industry

10,001+

Employees

1963

Founded Year

Mission & Purpose

Kering is a global luxury group based in the UK that operates a portfolio of iconic luxury fashion, accessories, and lifestyle brands. Their ultimate mission is to empower imagination and creativity while fostering sustainable and responsible growth within the luxury industry. Kering's purpose revolves around promoting innovation, craftsmanship, and artistic expression in the world of fashion and luxury goods, while also driving positive change in terms of environmental and social sustainability. Through their brands, Kering aims to offer exceptional products and experiences while leading the way towards more ethical and sustainable practices in the luxury sector.