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Medical Secretary

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Aneurin Bevan University Health Board

26d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Newport

AI generated summary

  • You need a GCSE in English, secretarial experience, NHS background, medical terminology knowledge, and strong communication skills. Welsh is a plus.
  • You will manage secretarial tasks, maintain diaries, assist in clinical organization, file documents, support audits, handle prescriptions, and train staff as needed. Other duties may arise.

Requirements

  • English Language GCSE `O` level or equivalent. Knowledge of secretarial procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; PLUS knowledge of specialist medical/ terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures equivalent to Diploma level knowledge and experience Advanced keyboard skills RSA 11/111 Typing or equivalent demonstrable level of skill
  • Previous experience of working as Secretary
  • Studying toward Medical Secretarial Qualification
  • NHS experience and experience of working as a Medical Secretary
  • Ability to communicate well with all levels of staff and members of the public, Knowledge of Medical Terminology and audio transcription
  • Ability to speak Welsh

Responsibilities

  • To complete all secretarial work in a timely and efficient manner, as requested by the Consultant Psychiatrists, other medical staff, and Clinical Team Managers. This will include audio-typing, word processing and data entry.
  • To maintain the diaries of the Medical Team and the Clinical Team Managers, ensuring that they can be contacted at all times on urgent matters.
  • To assist in the organisation of the Consultant’s and Clinical Team Manager’s clinical managerial responsibilities and in the administration of the department.
  • To maintain an effective filing system, and to file papers into health records as appropriate, in accordance with the health record keeping standards.
  • To assist Consultants with the provision of information and administrative support for clinical and medical audit activity.
  • To ensure the efficient input of data onto the service prescribing database in order to produce prescriptions, and the printing of same. To include the accurate recording of all prescriptions for sending to relevant pharmacies.
  • To assist in the training and development of other secretarial and administrative staff, as required by the Service Administration Manager.
  • To undertake other relevant duties as required by the Service Administration Manager. This may include specific projects and tasks directly related to the work of the Division.

FAQs

Is this position a permanent role?

No, this post is a secondment for 12 months to meet the needs of the service.

What are the essential qualifications required for this job?

Essential qualifications include an English Language GCSE `O` level or equivalent, knowledge of secretarial procedures and systems, and advanced keyboard skills RSA 11/111 Typing or equivalent.

Are applications encouraged from diverse candidates?

Yes, we encourage applications from all with protected characteristics, including disabled and neurodiverse candidates, as well as those in the Armed Forces Community.

Can I apply for this role without disclosing personal information?

Yes, you are not obliged to disclose personal or medical information; you can simply request support to participate fully in the application and selection process.

How will I be contacted if I am shortlisted for this position?

If you are shortlisted for this post, you will be contacted via the email account you used to apply, so please check it regularly.

Is flexible working available for this role?

Yes, Aneurin Bevan University Health Board supports flexible working.

What skills are essential for this position?

Essential skills include the ability to communicate well with all levels of staff and the public, as well as knowledge of medical terminology and audio transcription.

What is the expected workload in this job?

The job involves comprehensive secretarial and administrative support, including tasks like audio-typing, maintaining diaries, and managing filing systems for medical staff.

Is there a benefits package offered for this role?

Yes, we offer a fantastic benefits package along with extensive training and development opportunities.

Can I apply for this position if I am studying towards a medical secretarial qualification?

Yes, studying towards a medical secretarial qualification is listed as a desirable criterion, which means you are encouraged to apply.

Are there any specific health-related policies to be aware of?

Yes, the Health Board grounds are required to be smoke-free by law, and smoking is not permitted anywhere on ABUHB sites.

How can I request adjustments or support during the application process?

You can discuss any adjustments or support needed directly with the relevant manager, or contact the Aneurin Bevan University Health Board recruitment team for assistance.

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Aneurin Bevan University Health Board

Science & Healthcare
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

Aneurin Bevan University Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys. The Health Board employs over 14,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers