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Medical Secretary - INTERNAL

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Aneurin Bevan University Health Board

13d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Newport

AI generated summary

  • You need GCSE English, secretarial experience, knowledge of medical terminology, advanced typing skills, and preferably NHS background. Welsh speaking is a plus.
  • You will handle secretarial tasks, manage diaries, assist with audits, maintain filing systems, process prescriptions, support staff training, and undertake various administrative duties as needed.

Requirements

  • English Language GCSE `O` level or equivalent. Knowledge of secretarial procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; PLUS knowledge of specialist medical/ terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures equivalent to Diploma level knowledge and experience Advanced keyboard skills RSA 11/111 Typing or equivalent demonstrable level of skill
  • Previous experience of working as Secretary
  • Studying toward Medical Secretarial Qualification
  • NHS experience and experience of working as a Medical Secretary
  • Ability to communicate well with all levels of staff and members of the public, Knowledge of Medical Terminology and audio transcription
  • Ability to speak Welsh

Responsibilities

  • To complete all secretarial work in a timely and efficient manner, as requested by the Consultant Psychiatrists, other medical staff, and Clinical Team Managers. This will include audio-typing, word processing and data entry.
  • To maintain the diaries of the Medical Team and the Clinical Team Managers, ensuring that they can be contacted at all times on urgent matters.
  • To assist in the organisation of the Consultant’s and Clinical Team Manager’s clinical managerial responsibilities and in the administration of the department.
  • To maintain an effective filing system, and to file papers into health records as appropriate, in accordance with the health record keeping standards.
  • To assist Consultants with the provision of information and administrative support for clinical and medical audit activity.
  • To ensure the efficient input of data onto the service prescribing database in order to produce prescriptions, and the printing of same. To include the accurate recording of all prescriptions for sending to relevant pharmacies.
  • To assist in the training and development of other secretarial and administrative staff, as required by the Service Administration Manager.
  • To undertake other relevant duties as required by the Service Administration Manager. This may include specific projects and tasks directly related to the work of the Division.

FAQs

Who can apply for this position?

This position is only open to staff currently employed by Aneurin Bevan University Health Board.

What are the main duties of the Medical Secretary?

The main duties include providing secretarial and administrative support to Consultant Psychiatrists and medical staff, managing diaries, organizing clinical responsibilities, maintaining filing systems, assisting with clinical audits, and training other staff.

Is this a permanent role?

No, this is a secondment for 12 months to meet the needs of the service.

What qualifications are required for this position?

Essential qualifications include English Language GCSE `O` level or equivalent, knowledge of secretarial procedures, advanced keyboard skills, and previous experience as a Secretary.

Are there any desirable qualifications for applicants?

Yes, desirable qualifications include being currently studying towards a Medical Secretarial Qualification and having NHS experience or experience working as a Medical Secretary.

What is the process if I need adjustments during the application and selection process?

You are encouraged to discuss any adjustments needed directly with the hiring manager. You can also contact the Aneurin Bevan University Health Board recruitment team for further support.

How will I be notified if I am shortlisted for an interview?

You will be contacted via the email account you used to apply for the position, so it is important to check that account regularly.

What benefits does Aneurin Bevan University Health Board offer?

The Health Board offers a fantastic benefits package, extensive training and development opportunities, flexible working, support for a healthy work-life balance, and occupational health support.

Is smoking allowed on Health Board grounds?

No, the Health Board grounds are required to be smoke-free by law, and smoking is not permitted anywhere on ABUHB sites.

What happens if the vacancy is filled through the internal redeployment process?

The vacancy may be withdrawn at any time if it is filled through the internal redeployment process.

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Aneurin Bevan University Health Board

Science & Healthcare
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

Aneurin Bevan University Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys. The Health Board employs over 14,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers