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Medical Staffing Assistant

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Aneurin Bevan University Health Board

17d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Newport

AI generated summary

  • You need strong IT skills, organisational abilities, knowledge of medical staffing, HR policies, experience in administration, and a minimum of 5 GCSEs, including English and Maths.
  • You will provide administrative support for medical staffing, manage locum bookings, maintain accurate records, assist with rotas, respond to queries, and ensure compliance with policies.

Requirements

  • Strong IT skills, including use of spreadsheets, databases and multiple systems
  • Excellent organisational and time-management skills
  • Ability to prioritise and manage competing demands
  • Effective problem-solving skills within defined procedures
  • Good communication and interpersonal skills
  • Understanding of the importance of governance, compliance and data accuracy
  • Knowledge of medical staffing processes, rota rules or HR policies
  • Experience supporting workforce reporting or establishment data
  • Experience of working in a busy administrative or office environment
  • Experience of handling confidential or sensitive information
  • Experience of working within Medical Staffing, Medical HR or an NHS workforce service
  • Experience using ESR, e-rostering systems or locum management systems
  • Minimum of 5 GCSEs (or equivalent), including English and Maths
  • NVQ Level 3 or equivalent demonstrable knowledge and experience in Business Administration, HR or a related area
  • NAMPS training courses
  • ECDL or equivalent IT qualification

Responsibilities

  • Provide day‑to‑day administrative support for medical staffing across the Division of Surgery. Support the booking and management of locum cover and maintain accurate workforce records across staffing systems. Assist with the organisation and monitoring of compliant medical rotas, including processing leave and rota changes. Act as a first point of contact for junior doctors and medical staff, responding to routine staffing and rota queries. Support junior doctor induction, rotations and onboarding arrangements. Maintain compliance with workforce policies, contracts and information governance requirements. Assist with workforce reporting, system updates and service improvement activities.

FAQs

What is the duration of the Medical Staffing Assistant position?

This is a fixed-term post for 24 months to cover the needs of the service.

Can I apply in Welsh?

Yes, applicants are invited to apply in Welsh, and any application submitted in Welsh will not be treated less favourably than applications made in English.

Who can I contact for adjustments or support during the application process?

You are encouraged to discuss any adjustments you may require directly with the relevant manager, or you can contact the Aneurin Bevan University Health Board recruitment team.

What are the working hours for this position?

The job advert does not specify working hours, but Aneurin Bevan University Health Board supports flexible working.

Are there any specific qualifications required for this role?

Yes, a minimum of 5 GCSEs (or equivalent), including English and Maths, along with NVQ Level 3 or equivalent demonstrable knowledge and experience in Business Administration, HR, or a related area are required.

Is there an emphasis on diversity and inclusion in the application process?

Yes, the job description encourages applications from all with protected characteristics, including disabled and neurodiverse candidates and those in the Armed Forces Community.

Will I receive communication regarding my application via email?

Yes, successful applicants will receive all recruitment-related correspondence via the email account registered on the application form.

Is experience in a medical staffing role required?

Experience in Medical Staffing is desirable but not essential; however, candidates should have experience working in a busy administrative or office environment and handling confidential information.

What skills are essential for the Medical Staffing Assistant role?

Essential skills include strong IT skills, excellent organizational and time-management skills, effective problem-solving skills, and good communication and interpersonal skills.

Are there opportunities for training and career development?

Yes, Aneurin Bevan University Health Board offers extensive training and development opportunities, including paid mandatory training and management development programmes.

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Aneurin Bevan University Health Board

Science & Healthcare
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

Aneurin Bevan University Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys. The Health Board employs over 14,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers