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Mental Health Act Administrator - Mental Health Records Department

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NHS Scotland

6d ago

  • Job
    Full-time
    Junior & Mid Level
  • Healthcare
  • Glasgow

AI generated summary

  • You need knowledge of Mental Health legislation (SVQ Level 3), IHRIM Basic Level, ECDL or equivalent, and strong communication skills.
  • You will manage and verify detention paperwork, notify agencies and patients, track tribunal dates, and ensure compliance with review processes.

Requirements

  • Knowledge of Mental Health legislation equivalent to an SVQ Level 3
  • Working knowledge of main aspects of Mental Health legislation which will be gained through an appropriate induction and training led by the Health Records Manager or the Supervisor.
  • IHRIM Basic Level Certificate of Technical competence
  • ECDL or equivalent experience
  • Excellent written and verbal communication skills in order to communicate with a range of people.

Responsibilities

  • On a daily basis, receive, check and verify detention paperwork from ward staff, GPs and other doctors in relation to patients who have been detained on Emergency or Short Term detentions
  • Notify appropriate external agencies (Mental Welfare Commission, Mental Health Tribunal Service, Local Authority) and the patient’s “Named Person” of the patient’s detention
  • Record the detention in the appropriate recording system ensuring that the correct dates to notify the clinician of the patient’s review are recorded correctly
  • Where an application for Compulsory Treatment Order or Compulsion Order has been made to the Mental Health Tribunal service, the post holder will be alert to a hearing date being set and will alert the Tribunal if date is not forthcoming
  • Where patients have been at a Tribunal Hearing, ensure that correct paperwork is received from Tribunal Clerk and sent on to Ward, Mental Health Officer (MHO) and Mental Welfare Commission, record the review date in the system and inform patient and patient’s nearest relative of their rights

FAQs

What is the primary responsibility of the Mental Health Act Administrator?

The primary responsibility includes receiving, checking, and verifying detention paperwork, notifying appropriate external agencies, and ensuring proper record-keeping related to the detention of patients.

What qualifications are required for this role?

Candidates should have knowledge of Mental Health legislation equivalent to an SVQ Level 3, IHRIM Basic Level Certificate of Technical competence, ECDL or equivalent experience, and excellent communication skills.

Where will the initial base location for the role be?

The initial base location will be Gartnavel Royal Hospital, but the post is GGC wide and can be moved to any location.

What is the working pattern for this job?

The shift pattern is Monday to Wednesday from 09:00 to 17:00, Thursday from 09:00 to 16:00, and Friday from 09:00 to 16:30.

Does this role offer any form of sponsorship?

No, Band 2 roles are not eligible for sponsorship, and for Band 3 roles, only positions of 32 hours per week or more may meet eligibility.

What employee benefits are offered?

Employees receive a minimum of 27 days annual leave, membership of the NHS Pension Scheme, development opportunities, enhanced pay for public holidays, discounts, and access to an Employee Assistance Programme.

Is prior experience in mental health legislation required?

No specific prior experience is required; candidates will receive extensive local training by senior staff to gain the necessary knowledge in mental health legislation.

Can I discuss the role informally before applying?

Yes, interested candidates are encouraged to contact the Deputy Health Records Manager, Jenna Omand, for an informal discussion.

Will there be feedback provided after applications are submitted?

Due to the volume of applications expected, feedback on shortlisting will not be provided.

Are flexible working arrangements available?

NHS Greater Glasgow and Clyde is committed to offering flexible working options, and this topic can be discussed during the recruitment process.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.