Logo of Huzzle

Home

Matches

Explore

Manage

PA to the Army Staff (London)

image

UK Ministry of Defence

8d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You must have PA experience, manage senior leaders’ diaries, coordinate visits, arrange travel, and be proficient in Microsoft O365 applications. Strong info flow and networking skills are essential.
  • You will manage diaries, coordinate meetings and travel, handle information flow, and assist with office logistics and support for staff and stakeholders.

Requirements

  • Previous experience of performing personal assistant duties, providing effective and efficient management of senior leaders’ diaries, co-ordinating visits, arranging meetings and conferences, and arranging travel
  • Managing information flow for senior leaders. Managing administrative workflow and maintaining electronic filing. Developing a network of key contacts and stakeholders
  • Proficient in using Microsoft O365 applications, including Outlook, One Note, Teams, Word and Excel

Responsibilities

  • Effective and efficient management of senior leaders’ diaries. Ensuring leaders are in the right place, at the right time, with the right papers and are fully briefed
  • Managing information flow for Heads. Managing administrative workflow and maintaining electronic filing. Developing a network of key contacts and stakeholders around the Army and MOD
  • Performing personal assistant duties, such as coordinating visits, arranging meetings and conferences, and arranging travel
  • Assisting with wider support to office staff, including staff vehicle bookings, managing IT asset allocation, stationery and printer requests, and office mail

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with an expectation that you will be in the office at least 60% of the time (3 days a week).

What are the main responsibilities of this role?

The main responsibilities include managing the diaries of two senior leaders, coordinating visits, arranging meetings and conferences, managing information flow, and providing broader office management support.

What experience is required for this position?

Previous experience of performing personal assistant duties, managing senior leaders' diaries, coordinating visits and meetings, and proficiency in using Microsoft O365 applications are required.

Is experience in Defence or with the Army necessary?

Previous experience in Defence, specifically within the Army, is desirable but not essential for this role.

What are the working hours for this position?

The working hours for this position are 37 hours per week.

Are there any benefits associated with this job?

Yes, benefits include 25 days of paid annual leave, a highly competitive pension scheme, professional development opportunities, access to an Employee Assistance Programme, enhanced parental leave, and more.

What is the salary for this position?

The salary for this position is £26,770, with an additional contribution of £7,755 towards a Civil Service Defined Benefit Pension scheme.

What will the selection process involve?

The selection process will involve submitting a CV and a personal statement, followed by an in-person interview where you will be assessed against specific behaviours and experiences.

What are the nationality requirements for this role?

This job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and specific categories of EU nationals and Turkish nationals.

Will expenses for traveling to the interview be reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

What should I do if I require reasonable adjustments during the recruitment process?

If you need additional help or reasonable adjustments for the recruitment process, please contact the recruitment team at DBSCivPers-Resourcingteam3@mod.gov.uk.

image

UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State