Personal Assistant

BDO

Oct 30, 2024

Applications are closed

Job
Full-time
Mid & Senior Level
Customer Relations
People, HR & Administration
London

Requirements

Intermediate to advanced level of Word, Excel and PowerPoint
Fast accurate typing skills
Excellent communication skills
To either have previous experience in, or ability to learn Outlook, Concur, Workday, CMS, InTapp.
Ability to manage / prioritise tasks
Be a proactive member of the team
Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
Ability in exercising initiative, discretion and organisation
Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively
Be flexible and able to adjust quickly when priorities change
Ability to communicate at all levels within the Firm and externally
Work on own initiative and be self-motivated
Ability to pay attention to detail
Awareness of BDO Brand, layout of documents etc
Be forthright when necessary
Able to work in an area which is task orientated
Ability to adhere to strict deadlines
Ability to work within a team environment
Proactive in driving things forward
Ability to chase partners
Ability to see things through from start to finish and staying on top of do to lists.

Responsibilities

Maintain and co-ordinate diaries of Partner(s) and group members as required as well as providing an effective time management approach
Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc
Significant liaison with clients for meetings, presentations and reports
Acting as first point of contact for clients by receiving, screening and routing all incoming telephone calls, correspondence and mail
Confidence to liaise with high level Partners, both internally and externally
Acting as gatekeeper for Partners
Visibility of high level confidential information and maintaining confidentiality at all times
Responsible to act on the Partner(s) and Manager’s behalf on a range of issues and projects
Monitor e-mails/meeting invitations of Partner(s) and reply on their behalf when needed
Monthly billing for team and working with a Director to make sure all PS fees are raised and there is no shortfall
Performing conflict checks and client take on via Intapp
Use of CMS (Client Management System) to maintain accurate client/target information, as well as pipeline management
Liaising with the internal recruitment team to arrange interviews
Liaising with the marketing team, issuing seminar invites and supporting at events as necessary
Supporting with the production and management of tenders / bid documents
Documentation creation and management, including ensuring on Brand
Taking minutes at meetings when required
Completion of expense reports in a timely manner
Dealing with personal administration as and when required
Provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points
Assisting with Finance Management by raising invoices and client fee portfolio
Assisting with client Risk Management by updating and maintaining Risk databases
Liaison with the BS Hub in respect of secretarial cover within the group as well as providing support to other PAs as necessary, including holiday and sickness cover
Deal with routine enquiries and taking appropriate messages
General administrative assistance to group as required such as timecard chasing

FAQs

What is the main role of a Personal Assistant at BDO?

The main role of a Personal Assistant at BDO is to provide comprehensive administrative, business, and personal support to 1 to 2 Partners and a group of managers in the Forensic & Valuation Services team, ensuring effective organization and communication within the department.

What kind of tasks will a Personal Assistant be responsible for?

A Personal Assistant will be responsible for managing diaries, arranging meetings and events, organizing business travel, liaising with clients, handling correspondence, managing billing, and providing general administrative support.

Is previous experience required for this role?

While previous experience in a similar role is beneficial, the position is open to candidates who demonstrate the ability to learn and adapt quickly to the necessary software and tasks.

What software skills are required for the Personal Assistant position?

An intermediate to advanced level of Word, Excel, and PowerPoint is required, along with fast and accurate typing skills. Familiarity with Outlook, Concur, Workday, CMS, and InTapp is also desirable.

Will I be expected to manage confidential information?

Yes, as a Personal Assistant, you will be responsible for handling high-level confidential information and must maintain confidentiality at all times.

Are there opportunities for career development at BDO?

Yes, BDO is committed to helping employees achieve their personal goals and career ambitions, offering various programs, resources, and frameworks for career development.

What kind of work environment does BDO provide?

BDO offers a friendly and supportive environment that encourages collaboration, proactivity, and effective communication among team members, paired with modern collaboration spaces in their offices.

How does BDO view teamwork and collaboration?

BDO believes that collaboration is key to creating value and satisfying experiences at work, investing in opportunities for teams to share ideas and support one another.

What is the work-life balance like at BDO?

BDO promotes an agile working framework that helps employees balance their work and personal commitments, allowing for flexible working arrangements to suit individual needs and tasks.

Will I need to travel for this role?

Yes, organizing extensive business travel and itineraries for Partners will be part of the responsibilities in this role.

BDO

Accounting

Industry

10,001+

Employees

1963

Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.