Personal Assistant

BDO

Nov 3, 2024

Applications are closed

Job
Full-time
Mid & Senior Level
People, HR & Administration
Business, Operations & Strategy
London

Requirements

Intermediate to advanced level of Word, Excel and PowerPoint
Fast accurate typing skills
Excellent communication skills
To either have previous experience in, or ability to learn Outlook, Concur, Workday, CMS, InTapp.
Ability to manage / prioritise tasks
Be a proactive member of the team
Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
Ability in exercising initiative, discretion and organisation
Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively
Be flexible and able to adjust quickly when priorities change
Ability to communicate at all levels within the Firm and externally
Work on own initiative and be self-motivated
Ability to pay attention to detail
Awareness of BDO Brand, layout of documents etc
Be forthright when necessary
Able to work in an area which is task orientated
Ability to adhere to strict deadlines
Ability to work within a team environment
Proactive in driving things forward
Ability to chase partners
Ability to see things through from start to finish and staying on top of do to lists.

Responsibilities

Maintain and co-ordinate diaries of Partner(s) and group members as required as well as providing an effective time management approach
Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc
Significant liaison with clients for meetings, presentations and reports
Acting as first point of contact for clients by receiving, screening and routing all incoming telephone calls, correspondence and mail
Confidence to liaise with high level Partners, both internally and externally
Acting as gatekeeper for Partners
Visibility of high level confidential information and maintaining confidentiality at all times
Responsible to act on the Partner(s) and Manager’s behalf on a range of issues and projects
Monitor e-mails/meeting invitations of Partner(s) and reply on their behalf when needed
Monthly billing for team and working with a Director to make sure all PS fees are raised and there is no shortfall
Performing conflict checks and client take on via Intapp
Use of CMS (Client Management System) to maintain accurate client/target information, as well as pipeline management
Liaising with the internal recruitment team to arrange interviews
Liaising with the marketing team, issuing seminar invites and supporting at events as necessary
Supporting with the production and management of tenders / bid documents
Documentation creation and management, including ensuring on Brand
Taking minutes/notes at meetings/interviews when required
Completion of expense reports in a timely manner
Dealing with personal administration as and when required
Provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points
Assisting with Finance Management by raising invoices and client fee portfolio
Assisting with client Risk Management by updating and maintaining Risk databases.
Liaison with the BS Hub in respect of secretarial cover within the group as well as providing support to other PAs as necessary, including holiday and sickness cover
Deal with routine enquiries and taking appropriate messages
General administrative assistance to group as required such as timecard chasing.

FAQs

What is the role of a Personal Assistant at BDO?

The Personal Assistant at BDO provides comprehensive support to partners and directors within FS Advisory, including administrative, business, and personal assistance, while maintaining effective organization and communication.

Who will the Personal Assistant be supporting?

The Personal Assistant will support two partners and three directors within the FS Advisory department.

What kinds of tasks will the Personal Assistant be responsible for?

The Personal Assistant will maintain diaries, arrange meetings and events, organize travel, liaise with clients, and handle various administrative tasks, among other responsibilities.

What qualifications or skills are required for this position?

Candidates should have intermediate to advanced skills in Word, Excel, and PowerPoint, excellent communication abilities, fast typing skills, and experience or the ability to learn software such as Outlook, Concur, Workday, CMS, and InTapp.

Is prior experience necessary for this role?

While previous experience is beneficial, a proactive attitude and the ability to learn quickly can also make a candidate suitable for this position.

What type of work environment can Personal Assistants expect?

Personal Assistants can expect a friendly and supportive work environment with a focus on collaboration, where they can manage their own tasks and work alongside senior managers and directors.

Does BDO offer training and development opportunities?

Yes, BDO offers various programs, resources, and frameworks for career development to help employees achieve their personal and professional goals.

How does BDO promote work-life balance?

BDO is committed to agile working, allowing employees to work in ways that best suit them, their teams, and the tasks at hand, thereby promoting work-life balance.

What is the company culture like at BDO?

BDO fosters a people-centered culture based on mutual support and respect, encouraging collaboration and the sharing of knowledge and expertise among its employees.

Is maintaining confidentiality important in this role?

Yes, the Personal Assistant will have visibility of high-level confidential information and is expected to maintain confidentiality at all times.

BDO

Accounting

Industry

10,001+

Employees

1963

Founded Year

Mission & Purpose

BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.