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Personal Assistant (JE)

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NHS Scotland

13d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Dundee, +2

AI generated summary

  • You should have office experience, HND or relevant experience, strong secretarial skills, proficiency in Microsoft packages, PVG membership, and the right to work in the UK.
  • You will provide administrative support to the management team, handle secretarial tasks, take minutes, and utilize Microsoft packages effectively while ensuring effective communication and teamwork.

Requirements

  • You should have experience of working in a busy office environment.
  • Educated to HND level or with relevant experience (relevant experience working as a Personal Secretary/PA within a large organisation), you will have proven secretarial and administrative experience and possess excellent communication, organisational and problem solving skills.
  • Knowledge and understanding of common office practices, including minute taking and audio/copy typing are essential, alongside being proficient in the use of all Microsoft packages, (Word, Excel, PowerPoint, Outlook and Teams).
  • Knowledge of NHS procedures and practices or experience in a public sector environment would also be an advantage.
  • You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team.
  • A level of English language competency and communication skills necessary to perform this role safely and effectively is also required.
  • A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.
  • To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country.
  • It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Responsibilities

  • To work within the Acute Services Division Medical Directorate Admin Team, providing a comprehensive administrative and secretarial support to our Directorate Management team.
  • You will have proven secretarial and administrative experience and possess excellent communication, organisational and problem solving skills.
  • Knowledge and understanding of common office practices, including minute taking and audio/copy typing are essential.
  • Being proficient in the use of all Microsoft packages, (Word, Excel, PowerPoint, Outlook and Teams).
  • You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team.
  • A level of English language competency and communication skills necessary to perform this role safely and effectively is also required.

FAQs

What qualifications are required for the Personal Assistant position?

You should be educated to HND level or have relevant experience working as a Personal Secretary/PA within a large organization.

What skills are essential for this role?

Essential skills include excellent communication, organisational, and problem-solving abilities, alongside proficiency in Microsoft packages like Word, Excel, PowerPoint, Outlook, and Teams.

Is experience in the NHS or public sector beneficial for this role?

Yes, knowledge of NHS procedures and practices or experience in a public sector environment would be advantageous.

What are the working hours for this position?

As of 1/4/26, the full-time working week will reduce from 37 to 36 hours; part-time hours will be reduced pro-rata, but there will be a corresponding increase in the hourly rate.

Is there a requirement for a background check for this position?

Yes, a requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme prior to appointment.

Do I need permission to work in the UK for this job?

Yes, there is a legal requirement to demonstrate that you have the relevant permission to work in the UK, which can be evidenced through various routes.

How does NHS Scotland support diversity in the workplace?

NHS Scotland is committed to promoting equality and diversity among its workforce, actively encouraging applications from all sections of society and making reasonable adjustments for disabled candidates.

Is there an informal contact for more information about this role?

Yes, for informal enquiries, you can contact Kerry Thomson, Admin & Secretarial Services Manager at 01592 643355 ext 21386.

Are there flexible working options available?

Yes, we offer flexible working and family-friendly policies to accommodate our employees' needs.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.