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Personal Assistant (Ref: 17136)

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Ministry of Justice

5d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • London

AI generated summary

  • You need excellent writing, communication, and organizational skills, plus proficiency in Office 365. Ability to engage effectively at all organizational levels is essential.
  • You will manage emails, schedule meetings, coordinate training events, handle administrative support, monitor inboxes, book travel, and assist with performance reviews and staff recognition.

Requirements

  • Excellent written skills
  • Proficient knowledge of the suite of Office 365 products
  • Good communication skills and the ability to communicate at all levels of the organisation
  • Excellent organisational skills

Responsibilities

  • Review emails and either reply on behalf of or prioritise for action either by reference to the sender, the content and/or dates for responses.
  • Arrange meetings, working with counterparts in other offices to co-ordinate diary arrangements often within tight time-constraints and conflicting priorities for dates, times and locations.
  • Work with colleagues to progress or chase actions to ensure they are addressed and responded to in a timely manner.
  • Ensure all diary arrangements are scheduled accurately and that any changes are communicated and agreed in a timely manner.
  • Compile details of agenda, attendees and papers required for meetings and write minutes in a timely manner. To include maintaining action logs where required. Attend meetings as required.
  • Collate and prepare bi-laterals and summarise information ensuring any subsequent actions are carried out and writing up of the notes as required.
  • Arrange all local training events and workshops, group informal updates and formal staff away days.
  • Act as the key contact for general administrative support, which will include; but not limited to; dealing with enquiries, booking meetings and relevant facilities and equipment, ‘signposting’ queries to other functions/individuals, IT request and new starter information.
  • Monitor the functions functional mailbox’s, ensuring any issues are actioned and where required filed/log requests in the relevant folder/spreadsheet
  • Distribute all communications to relevant managers
  • Booking of travel and accommodation.
  • Support the directorate SMT and manage the performance review & staff recognition process for your areas.

FAQs

What is the job title for this position?

The job title is Personal Assistant.

What is the contract type for this role?

The contract type is Permanent.

Where is the location for this job?

The location is National within the UK.

What is the salary for this position?

The salary is £29,303, with the Ministry of Justice contributing £8,489 towards the Civil Service Defined Benefit Pension scheme.

What are the key responsibilities of a Personal Assistant in this role?

Key responsibilities include managing emails, scheduling meetings, taking minutes, arranging training events, providing general administrative support, and booking travel and accommodation.

What essential skills are required for this role?

Essential skills include excellent written communication, proficiency with Office 365, strong organizational abilities, and good communication skills at all levels of the organization.

What kind of experience is necessary for applicants?

Applicants should provide examples of how they have met the Civil Service behaviors such as Managing a Quality Service, Communicating and Influencing, Delivering at Pace, and Working Together.

Will there be opportunities for travel in this role?

Yes, some occasional travel may be required as part of this role.

Is there a need for prior experience in a finance-related role?

While previous experience in finance may be beneficial, it is not explicitly stated as a requirement for this role.

How do I apply for this position?

To apply, you need to provide an anonymous copy of your CV and demonstrate how you meet the required behaviors outlined in the job description.

Are interviews conducted in person or remotely?

Interviews will be carried out remotely via MS Teams.

Is there flexibility in working arrangements?

Yes, the Ministry of Justice offers Hybrid Working arrangements where business needs allow.

Who can I contact for inquiries regarding the role?

For inquiries, you can contact Amy Hesbrook at Amy.Hesbrook@justice.gov.uk.

What behaviors will be assessed during the selection process?

The behaviors assessed will include Managing a Quality Service, Communicating and Influencing, Delivering at Pace, and Working Together.

Are there any nationality requirements for this job?

Yes, the job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, and certain EU nationals with the right to work in the UK.

What kind of benefits does the Ministry of Justice offer?

Benefits include access to learning and development, flexible working options, a Civil Service pension, annual leave, public holidays, and season ticket advance.

Will I receive feedback if I attend an interview?

Feedback will only be provided if you attend an interview or assessment.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
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10,001+
Employees
2007
Founded Year

Mission & Purpose

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