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Regional Estates Contract Administrator (Ref: 17608)

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Ministry of Justice

18d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Business, Operations & Strategy
    Facilities Management
  • London

AI generated summary

  • You need strong leadership, resilience, and analytical skills, with team management experience. Understand TFM contracts, manage risks, and have financial awareness.
  • You will assist in contract administration, monitor repairs, collate financial info, manage requests, track changes, and maintain task logs to support efficient operations in the region.

Requirements

  • Essential to have strong drive and resilience, leadership and interpersonal skills and ability to work accurately under pressure. (Delivering at Pace)
  • Must have good analytical and IT skills. (Managing a Quality Service)
  • Essential to have effective team management skills. (Working Together)
  • The job holder must have or be able to rapidly acquire excellent understanding of the TFM contract, NEC3 provisions and the associated processes. (Delivering at Pace)
  • Commercial and financial awareness are key requirements. (Managing a Quality Service)
  • Essential to have experience of managing risks and issues in contract management/contract administration, project or other settings. (Managing a Quality Service)

Responsibilities

  • Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.
  • Support the CAM and APOMs in monitoring reactive repairs against Planet FME to verify completion rates against submission from the contractor.
  • Support the CAM in collating a monthly task list of additional task (non contract) and submit to designated Area Property Operations Managers.
  • Support the CAM in collating financial information on agreed additional spends for submission to the Contracts Administration Manager and Area Property Operations Managers.
  • Support the CAM in collating requests for additional work, prepare and submit to the Contracts Administration Manager and Area Property Operations Managers.
  • Maintain a register to support the recording of all out of hours call out requests and submit to the Contracts Administration Manager and Area Property Operations Managers to ensure that costs associated with out of hours call outs are both identified and challenged at Establishment level.
  • Support the CAM and the Area Property Operations Managers in recording any changes relating to tasks and/or assets on Planet FME/CAIP CAFM systems and submit approved notifications of change to the nominated person within the MoJ Property Directorate.
  • Ensure with the CAM that systems are implemented that allow for changes to be tracked to ensure that they are actioned within prescribed time limits.
  • Support the APOMs in maintaining the task order and compensation event log.

FAQs

What is the job title for this position?

The job title is Regional Estates Contract Administrator (Ref: 17608).

What is the contract type for this role?

The contract type is fixed term – up to 12 months, with the possibility of extension.

Where is this job located?

The position is national and can be performed from various regions including East Midlands, East of England, London, North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands, and Yorkshire and the Humber.

What are the essential skills required for this position?

Essential skills include strong drive and resilience, leadership and interpersonal skills, good analytical and IT skills, effective team management skills, understanding of the TFM contract and NEC3 provisions, commercial and financial awareness, and experience in managing risks and issues in contract management or project settings.

Who will the Regional Estates Contract Administrator report to?

The post holder will report to the Regional Contract Administration Manager.

Are there any line management responsibilities associated with this role?

No, there are no line management responsibilities with this role.

How will candidates be assessed during the application process?

Candidates will be assessed against the Civil Service success profiles framework, focusing on the behaviors of Working Together, Managing a Quality Service, and Delivering at Pace.

Will interviews be conducted in person or virtually?

Interviews will be held virtually.

What is the salary for this position?

The salary for this position is £25,582, with a contribution towards a Civil Service Defined Benefit Pension scheme.

How can I find out more details about the role?

For more information about the role, you can contact Donna Aston at Donna.Aston@justice.gov.uk.

Is a criminal record check required for this position?

Yes, successful candidates must undergo a criminal record check to meet security requirements.

What type of working environment does the Ministry of Justice promote?

The Ministry of Justice promotes a working environment that supports flexible working options to enhance work-life balance and encourages inclusion and diversity.

What are the nationality requirements for applicants?

The job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and nationals of the EU, Switzerland, Norway, Iceland, or Liechtenstein along with their family members who meet certain criteria.

Will I need to disclose previous employment on my application?

While the job listing does not specify, it is generally advisable to disclose previous employment as required during the application process.

How do I apply for this position?

Candidates are required to provide examples of behaviors for the specified criteria and submit an anonymous copy of their CV.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

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