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Registry Officer (Ref: 17189)

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Ministry of Justice

Yesterday

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Government & Politics
    Facilities Management
  • London

AI generated summary

  • You must pass security checks, prioritize tasks, communicate effectively, deliver quality work, handle complex information, complete manual tasks, and have records management experience or be willing to train.
  • You will maintain records, manage queries, support registry tours, liaise with storage suppliers, handle deliveries, and assist with physical records management and team tasks.

Requirements

  • All candidates are subject to security and identity checks prior to taking up post.
  • All external candidates are subject to a minimum of 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within MoJ.
  • Ability to organize and prioritize workload to maximise your own productivity
  • Excellent oral and written communication skills, understanding the needs of the process and stakeholders to pass on information in a polite and professional manner.
  • Takes pride in providing a high-quality service, with a keen eye for detail and delivering high quality work at pace.
  • A good team player able to build strong relationship across the Records teams and wider to deliver results.
  • Ability to deal with complex/large amounts of information.
  • Ability to complete manual handling tasks
  • Experience in Records Management, however training will be provided.
  • Knowledge of relevant legislation i.e. the Public Records Act 1958, Freedom of Information Act 2000, Data Protection legislation, such as GDPR and Data Protection Act 2018.

Responsibilities

  • Supporting the registrar with the management of 102 Petty France MOJ Registry, which will include:
  • Maintaining the records stored in the registry in line with the Public Records Act (PRA) and archival and governmental requirements
  • Maintaining accurate registry and records listings enabling efficient accessibility of them recording details of location of records held in the registry and why
  • Searching and retrieving files (digital and/or paper) as requested by authorised staff
  • General Registry maintenance
  • Liaising with off-site storage supplier to request the recall/return of records to agreed service levels and timeframes
  • Responding to requests for Registry tours, scheduling them in diaries of both the requestor and tour presenters from within London RMS Management Team, supporting the delivery of them where necessary
  • Supporting the effective maintenance of the registry (including the stationery room) in line with Health & Safety and Security recommendations
  • Managing the team mailboxes, responding to queries as a trusted advisor and escalating as appropriate
  • Taking delivery of records received from offsite storage, liaising with colleagues on large deliveries, including building good working relationships with stakeholders to ensure effective delivery and space management
  • Supporting the accurate, secure and timely transfer and dispatch of records from the Registry
  • Reviewing records as needed, implementing decisions, engaging with and helping team members and others to do the same
  • Assisting the Deputy Departmental Records Officer (DDRO) and London RMS team with any adhoc duties as required
  • This role involves a significant amount of manual handling as a large proportion of the work the team undertakes involves physical paper records.

FAQs

What is the job title for this position?

The job title is Registry Officer (Ref: 17189).

Where is the job located?

The job is based at 102 Petty France (MOJ) London, SW1H 9AJ.

What are the main responsibilities of the Registry Officer?

The main responsibilities include maintaining registry records, searching and retrieving files, liaising with off-site storage suppliers, and supporting the management of the registry.

Is prior experience in records management required for this position?

Experience in Records Management is desirable, but training will be provided for candidates without prior experience.

What skills are considered essential for this role?

Essential skills include the ability to organize and prioritize workload, excellent communication skills, attention to detail, teamwork abilities, and capability to handle complex information.

What types of legislation should the candidate be familiar with?

Candidates should be familiar with the Public Records Act 1958, Freedom of Information Act 2000, and Data Protection legislation such as GDPR and Data Protection Act 2018.

What are the salary and benefits associated with this position?

The salary is £30,109, with the Ministry of Justice contributing £8,722 towards a Civil Service Defined Benefit Pension scheme, along with other benefits like annual leave, public holidays, and access to learning and development.

How will candidates be evaluated during the selection process?

Candidates will be assessed using Success Profiles, which considers behaviours, strengths, ability, experience, and technical skills relevant to the role.

What security checks are required for this position?

Successful candidates must undergo a criminal record check and meet security requirements for a security check level.

Who can apply for this job?

This job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and others with settled or pre-settled status under the EU Settlement Scheme.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
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10,001+
Employees
2007
Founded Year

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